Administrative AssistantPosition Description:This position is responsible for assisting the Office Manager in managing the activities of the executiveoffice.Job Accountability:1. Primary phone coverage (first to answer all incoming calls)2. Prepare and mail all US/UPS/Fed Ex packages.3. Sort and distribute incoming mail4. Oversee all aspects of publication orders including inventory and maintenance of inventory5. Oversee all administrative aspects of seminars including registrations, confirmations, certificates,badges & evaluations, preparation and mailing of materials to seminar sight6. Assist Office Manager in the processing of Annual Conference registrations, preparation of packets,badges and delegate materials7. Filing of materials in general files area8. Assist with bookkeeping/accounting functions as appropriate9. Assist staff in creating a system for responding to telephone and written requests for warehousingindustry information10. Assist Office Manager in developing and instituting methods for quality control and accuracy inmembership, conference, and other databases11. Inventory and track off site storage12. Be familiar with functions of Office Manager so as to enable him/her to assume the duties of the Office Manager in his/her absence.13. May be called upon to assist with special projects and assume responsibility for the development,administration, and promotion of specific projects, as required14. Perform other duties as assignedQualifications:Must have formal training in office procedures and use of office equipment. Must have the ability tocommunicate accurately and clearly both orally and in writing; pleasant telephone manner; able to think on feet when dealing with callers; customer service oriented can do approach to work. Knowledge of computers; specifically, experience in Microsoft Office is preferable. Must have superior organizational skills and accuracy. Excellent problem solving and people skills also required.Relationships:The Administrative Assistant is responsible to the Director of Operations for all of the duties andresponsibilities listed above and for other duties that the Director may assign during the duration of theemployment. Because of his/her involvement in matters related to their responsibilities the Administrative Assistant would also be required to communicate frequently with the other Directors.
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