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administrative assistant in New York City

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  1. Administrative Assistant

     TEMP TO HIRE...FABULOUS OPPURTUNITY TO JOIN PRESTIGIOUS WELL KNOWN ARCHITECTURAL FIRM...ASSIST BUSY PROJECT MANAGERS AS WELL AS SENIOR MANAGEMENT...GREAT COMPENSATION AND FUN ENVIORNMENT..IMMEDIATE HIRE...

  2. Administrative Assistant

      Our client is currently seeking a talented Administrative Assistant for their office in New York City.  We are looking for candidates who have a Bachelor’s Degree; solid organization skills; ability to multi-task; events planning background; experience with Google applications such as Google Docs; Google Calendar; Gmail; Google Drive AND Microsoft Office applications such as Word, Excel, PowerPoint, and Outlook.  This person should also have excellent communication skills and experience working ...

  3. Contract Administrative, Executive Assistant, Admin Asst, Exec Asst

    Top NYC companies seeking contract admins and executive admins to support senior-level management. Apply today! Description: Executive Administrative Assistant Executive Administrative Assistant Job Purpose: Enhances executive's effectiveness by providing information management support; representing the executive to others. Executive Administrative Assistant Job Duties: Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and ...

  4. Junior Administrative Assistant

    An office in Midtown Manhattan is looking for a Junior Administrative Assistant to join their global firm. The person in this role will be supporting the office with all of its administrative tasks, so a true team player attitude is a must. The culture at this firm is great, and this position allows the Assistant to wear many different hats. This is a wonderful opportunity for someone who is looking to gain experience and thrive in a warm and welcoming company. Job Title: Junior Administrative ...

  5. Administrative Assistant

    Job Description: •Collects rents & fees, maintains client finance ledgers and pays clients allowances. •Assists director in arranging for building maintenance/repair. •Maintains petty cash account. •Assists Director with staff scheduling. •Maintains staff time records. •Responsible for monthly reports, records, client attendance and billing, including HUD certifications and billing. •Handles certain bookkeeping functions. •Conducts program banking. •Receives and distributes mail/deliveries. •Assists ...

  6. Administrative Assistant

    Excellent typing/key boarding skills needed. Heavy data entry position. Accuracy is critical. -Attention to detail. High volume desk. -Scan documents. -Review/verify information. -Understand and differentiate between similar documents and information. -Excellent organizational skills required. -Ability to listen and take direction on managing multiple tasks. -Flexibility to meet differing requirements. -Some bookkeeping or accounting background helpful but Accounting degree is not required. -Advance ...

  7. Administrative Assistant

    Seeking an Administrative Assistant to support Sales Team within a manufacturing environment.  Experience in manufacturing or electronics distribution a huge plus.  Must be comfortable using Excel and have an excellent Customer Service background.  Will not be required to sell or make commission.  Will be entering quotes and orders from customers and will be the primary contact between the customer and manufacturer.  Salary is based on experience.

  8. Administrative Assistant

      ~~Position Summary (main purpose and function):  -  provide administrative support to Program Director and department staff with reception, clerical, secretarial and client relations functions while assisting in maintaining an environment conducive to a program of recovery Position Responsibilities: - telephone and customer reception - process incoming and outgoing mail - provide clerical support to Program Director and department staff as requested including but not limited to typing, filing, ...

  9. Administrative Assistant-Buying Department

    Position Title: Administrative Assistant Department: Buying office Reports to: Buyer/Senior Buyer Category: Non-Exempt Location: Valley Stream, NY Position summary: Provides advanced administrative support to our Buying Department. Responsibilities: Provides diversified, secretarial and administrative support for Buying department Prepares, types, proofreads, copies and routes memos, correspondence and reports Responds to questions and requests and researches information Schedules and ...

  10. Legal Administrative Assistant/ Receptionist (Westchester)

    National law firm is looking to hire a temp-to-perm Legal Administrative Assistant/Receptionist for the Firm’s White Plains, NY law office. Responsibilities will include: answering telephone calls, assist with scheduling, maintaining attorneys’ calendar(s), scheduling meetings, flights, hotels, billing, etc. Prior legal experience is helpful. The ideal candidate must be organized and able to multitask. Days/Hours: Monday – Friday, 9am – 5:30pm. For further information, interested and qualified ...

  11. Executive Administrative Assistant - Net Lease

    An Administrative Assistant is needed for the Net Lease division of a NYC-based firm. Some of the responsibilities in support of this team include: Handling multiple phone lines Calendar management and travel arrangements: scheduling appointments, confirming meetings, flights, Visas, cars, hotels, and other reservations Management of conference rooms Sorting and distributing correspondences Reception backup Invoicing Contact management Welcoming of guests Expense reports Event ...

  12. Administrative Assistant - Business Analysis

    An Administrative Assistant is needed to support the Business Analysis Team consisting of 11 people. This position is 60% administrative and 40% project based.   Responsibilities include: - Answering multiple phone lines and act as a gatekeeper - Managing calendars including scheduling appointments, confirming meetings, coordinating with other assistants - Scheduling conference rooms - Tracking and processing invoices - Coordinating travel arrangements including flights, visas, cars, hotels, ...

  13. Administrative Assistant - Hedge Fund Solutions

    An Administrative Assistant is needed for the Hedge Fund Solutions division of a global, NYC-based top firm. Some of the responsibilities in support of this team include: Handling multiple phone lines Calendar management and travel arrangements: scheduling appointments, confirming meetings, flights, Visas, cars, hotels, and other reservations Management of conference rooms Invoicing Contact management Welcoming of guests Expense reports Event coordination Creating and editing documents ...

  14. Executive Administrative Assistant at National Chain Of Medical Clinic

    Undergraduates are welcome to apply. This position will require to work closely with corporate support teams, i.e. Training, Practice Development, Marketing, Human Resources, Patient Care, Patient Financial Services and others to insure that existing and new clinics are positioned for success and include extensive travel. The candidate that we are looking for will have demonstrated leadership ability, the ability to manage multiple projects simultaneously and have experience in opening new clinics ...

  15. Administrative Assistant - Risk Management

    Administrative Assistant - Risk Management Major Financial Institution located in NYC is currently seeking a C-level admin to support several high level indivuduals.   Essential Duties: Administrative Tasks: • Work with CRO to support Risk Committee Chair to organize meetings as required • Create meeting agendas, prepare and distribute meeting materials • Attend Committee meetings and record minutes • Create and maintain committee materials • Create mailings, and other materials as needed for CRO ...

  16. Billing Specialist & Administrative Assistant Combo-NYC Law Firm

    National Law Firm Position Summary/Overview: Under the direction of the Co-Head of the New York Office, the Administrative Assistant will be responsible for working administrative tasks in accordance with established firm and client policies and procedures. This full-time position also involves working closely with the Executive Assistant providing support with various responsibilities such as, but not limited to, filing, preparing client billing, expense reports and Intake Forms. Illustrative ...

  17. Executive Administrative Assistant

    Brookdale Hospital Medical Center currently seeks experienced Executive Administrative Assistant for immediate full time opportunity on our Brooklyn campus.   JOB SUMMARY: Selected candidate will provide diverse and confidential administrative support for Hospital CEO in our corporate Administration office at Brookdale Hospital and Medical Center (BHMC). The position is responsible for the successful organization and work flow of the respective administrative offices, which requires a thorough ...

  18. Legal  Administrative Assistant

    Fantastic opportunity for bright, polished and energetic individual. Great pay and benefits. Should have in between 4-8 yrs of experience, ideally from a financial institution or law firm. Wonderful work environment and people!     Our client is looking for an individual that can: Act as concierge for partner Daily maintenance of calendars and organization of the day-to-day schedule of attorneys, to include the identification and resolution of potential issues Coordination of meetings, to ...

  19. Administrative Legal Assistant

    National law firm seeks Legal Assistant with at least two years of experience. Duties include, but are not limited to: Answering phones and transferring calls appropriately; Sending/receiving/processing mail, including scanning documents where appropriate; Filing legal documents in electronic and paper files; Monitoring and ordering office supplies; Correspondence with third parties as requested by attorneys; Communications with third parties/vendors regarding scheduling/ordering; Entering ...

  20. Administrative Assistant

    We are looking for a super star Administrative Assistant immediately! Required skills: MS Office Suite Heavy Phones Customer Service Contract review Attention to detail Continuous improvement Self starter-takes initiative Ability to prioritize Must be able to work in fast paced office Must have a thick skin **Manufacturing office experience a plus. Please come in to our office immediately to be considered Please bring in 2 forms of ID (originals of either license, social, birth certificate, or ...

  21. Administrative Assistant

    Seeking an Administrative Assistant with experience in marketing, including social media, for a software development company located in Midtown Manhattan. Salary commensurate with experience. Please include a cover letter to be considered for this position. Job Functions Coordinate meetings, appointments and travel arrangements for executive Answer, screen and transfer inbound phone calls Manage customer database Maintain company website HR duties include employee onboarding and expense ...

  22. Junior Administrative Assistant (Temp)

    Length of this assignment is unknown. Need a junior admin to help with coverage while one of the Administrative Assistants is covering the CEO temporarily.

  23. Junior Administrative Assistant/Receptionist (Temp 2 weeks)

    Temp – Client needs someone just for 2 weeks (8/6 – 8/21) to cover a vacation. Junior admin or receptionist.  

  24. Administrative Assistant Needed!

    Administrative Assistant Needed! Queens, NY Looking for a reliable, hard-working, organized individual to be an administrative assistant for a well-established food manufacturing company. - Must have strong knowledge of Excel spread sheets - 1-2 years previous experience in a similar role or office setting