eBay Classifieds  » Jobs » 1-46 of 46 ads for administrative assistant in New York City

A small family investment office located in Midtown, Manhattan is looking to hire an Administrative Assistant. This role will involve some personal work for the Partner, as well as working with Non Profits. The ideal candidate would be proactive and anticipate needs of the executives. RESPONSIBILITIES: -Calendar Management -Mailing/Printing Letters -Internet Research -Filing -Writing Checks -Answering Phone/Taking Messages -Running personal errands for the Partner and his family -Managing the ...

Immediate temporary and temporary to hire opportunities in Nassau and Suffolk. Must be available Monday -- Friday full time day hours. Must pass background check and drug screen. Salary based on experience. Great Benefits!! Please apply in person Friday 2/22 from 10-2pm. GreyStone Staffing 48 S. Service Road Melville, NY 11747 1-877 MANY JOBS **MUST bring resume and two forms of ID (i.e. Drivers license and social security card) Directions to the office: Heading East: Take the Long Island ...

Job Responsibilities and Requirements: Responsibilities include the following: Types, formats, and produces documents such as proposals, presentations, correspondence, and standard reports. Establishes and maintains record keeping and filing systems. Maintains calendar and contact database, schedules appointments, completes travel or conference arrangements and may arrange meetings and conferences for an assigned work group. May perform administrative duties specific to department such as, conducting ...

Administrative Assistant duties Answer main Advanced calls Monitor and respond to e-mails received in general Advance box Enter forms into DDI system - send out confirmation letters Research mailing addresses for returned mail Work with office site personnel Project Management experience - a must Looking for and Administrative Assistant with some HR experience a plus.  Person needs to be able to prioritize and work with multiple deadlines in a fast paced environment and have prior experience working ...

  Hedge Fund is seeking to fill an entry-level Administrative Assistant position in their busy office. Responsibilities include: -Meet and greet of all visitors -Screen all incoming calls -Calendar Management -Expense Reports -Ad hoc projects as needed\ Qualifications: - 2013 graduates - Bachelor’s degree is required - Interest in Finance - Strong communication skills Base- 45-50K, plus bonus and great perks!  

our client is looking for a senior Administrative Assistant for a long term project in NYC. The purpose of the job is to provide administrative and secretarial support to members of the organization and provide backup, as needed. CORE RESPONSIBILITIES - A self-starter who stays on schedule prioritizing time well with minimal supervision (eventually) -Database management, with frequent updating - Someone who anticipates the needs of the team, i.e. printing ...

This is an Office Assistant role, not a Medical Assistant role! Some positions will have direct patient contact. YOU MUST HAVE A DEMONSTRATED INTEREST IN HEALTHCARE/HOSPITAL ADMINISTRATION. Elite medical non-profit research institute is looking for Assistants to support top physicians. CG’s or current evening students that would love to get involved in hospital administration/management are the ideal candidates. They will help you pay for school and allow you to grow. Work as an Assistant to ...

College students or recent college grads needed for short and long term summer assignments.  Must have some previous office experience and possess good oral and written communication skills.   

A creative firm in the digital media space is seeking an Administrative Assistant.  They want someone smart who can assist with administrative duties; scheduling, calendaring, travel-planning, expenses, errands, conference planning and various projects as they come up. This is a newly created role for a team player. A smart, go getter type will work best here. This is a hungry bunch with a "we are so thrilled we get to work here" mentality. $55-65k.  

 Publicly traded $2B direct marketer/distributor with 4000+ employees throughout the US is seeking a long term temp (3-6 months) to assist their busy HR dept in the recruitment area. THis is an administratave position resp for coordinating interviews and phone screens, entering candidates' information into database, sending out offer letters, conducting background checks on potential employees and regular administrative duties such as answering phones, faxing, filing, ordering office supplies, etc. ...

Global law firm is seeking a stellar Legal Administrative Assistant with 5-7 solid years of experience to join their NYC office.  Support the head of department and several other professionals. Must have strong communication skills and be able to interact with all levels of internal and external personnel. Excellent administrative skills: screen incoming calls and correspondence and respond independently, time entry and travel scheduling. This desk is about 80% heavy Outlook calendar management. ...

  NYC based footwear retailer/ wholesaler seeks an entry/mid level administrative assistant to support the merchandising department with a variety of clerical and support tasks. This individual will work closely with the Vice President on maintaining correspondence accounts and vendors, tracking shipments, invoicing, data entry, and other duties as needed. The ideal candidate will possess: -Excellent written and verbal communication skills -Strong computer skills (Microsoft Office, e-mail, ...

Top Private Equity firm in Midtown seeks to hire an Administrative Assistant to support a team of five executives in the finance team. The role includes operations and finance-related work so this is not the typical assistant position. The ideal candidate is intelligent, team-oriented, and works well in a fast paced environment. Responsibilities include but are not limited to: - Answering phones and taking messages as directed - Plan and coordinate travel itineraries - Scheduling and organizing ...

Must have at least 3 years experience working in an office/corporate setting. Must have experience answering phones, filing, interacting with clients and expertise in Microsoft Office Suite.  Must be well polished and present yourself professionally at all times.  Various clients all around Manhattan. Please submit resume in Microsoft Word format.

Rapid growing midtown company has an opportunity for an experienced Receptionist/Administrative Assistant to assist an executive and the office sales team. Will be responsible for handling all front desk responsibilities and some administrative duties for the office: maintain calendar, schedule appointments, travel arrangements and order office supplies. Must be articulate, pleasant and strong computer skills – Word, Excel, PowerPoint and Outlook. Bachelor’s degree and 3 + years of solid ...

  Prestigious Private Equity Firm is seeking an Administrative Assistant to support its Finance team. The ideal candidate will have previous experience with finance-related work, as this role will include projects. Responsibilities: ·         Finance related project work ·         Managing daily operations ·         Heavy calendar management ·         Schedule calls and meeting ·         Prepare materials for all meetings ·         Book travel arrangements ·         Manage, update, and organize the ...

A boutique family investment office located in midtown is seeking an Administrative Assistant to support the office. This role will work hand in hand with the other Executive Assistants in the office. Responsibilities will include scheduling meetings and social affairs, coordinating travel, managing correspondence, managing the phones, basic bookkeeping duties and any other ad-hoc projects that arise. Being a small office, it is imperative that you are a team player, entrepreneurial, and have a ...

We assist our clients by creating Preferred Applicant Teams to fill their temporary, temp to hire and permanent openings. Preferred by our clients are serious minded, professional, experienced legal secretaries and word processors, with superior software skills. As a Preferred Applicant you will be tested by us (and sometimes by our clients) to create opportunities and options for you, whether it is inclusion on their approved list for temp work or prioritized for perm placement. The advantage to you ...

Temp-to-Perm oppty available for legal secretary/admin with corporate and litigation experience. Mid – large law firm bkgd and advanced Word skills. Must be able to pitch in wherever necessary (including reception). Undergraduate degree helpful. Excellent oppty! For further information, please email your resume in Word format ~ Thank you! NADINE BOCELLI & COMPANY, INC. - NEW YORK LEGAL STAFFING, INC. http://www.nbocellistaffing.com

Top Financial Services Firm is looking for a Temp to Perm Administrative Assistant to support members of the Private Equity team, including the Global Procurement Group and several Senior Analysts. Responsibilities Include: Answer phones, photocopy, file, fax, order supplies, prepare airbills online, prepare security passes, etc. Excel spreadsheets and word processing Pull research from various internet sites and other resources ( Work with Gartner research in obtaining reports on specific IT ...

 Top financial services firm is looking for a Temp to Perm Administrative Assistant to support two MD's and a Vice President. Professionalism, organization, and the ability to follow-through on tasks of importance is a must. Ideal candidate will have at least 3 to 5 years of experience working in a fast paced environment. RESPONSIBILITIES - Calendars - setting up meetings - Coordinate extensive international travel arrangements - Heavy Outlook - Expenses - tracking receipts, processing all expense ...

ExamWorks is a dynamic, fast growing global industry pioneer in the health care services sector. Our size, scale and service capabilities, combined with management's vision are transforming the IME industry. We are convinced that the high growth environment, the largest global geographic footprint and most advanced IT platform available differentiates ExamWorks from other IME companies. The company's mission is to rely on the local professional presence, enhance quality of service and improve ...

Are you an administrative assistant with a commercial real estate background? Would you like to work in midtown NYC at a financial company? Do you have 2-5 years exp. doing similar work in a corporate environment? Do you have a BA or a BS degree? Can you manage the business and personal affairs of 2 Senior Managing Directors and a team of 8 Directors and associates in real estate? Have you managed complex calendars? Have you experience handling confidential documents? Have you filtered a ...

Our client, a prominent Hedge Fund located in Midtown Manhattan is seeking a detail oriented, energetic, and experienced Temp to Perm Administrative Assistant for their New York Office. Responsibilities: - Provide general support to two Portfolio Managers - Greet and assist all clients; this person will be sitting at the front desk - Heavy phones coverage, first in line to pick‐up incoming calls to the firm’s main line - Support of several investment professionals - Manage calendars in Outlook - ...

 Our client, a prestigious Hedge Fund in Manhattan, is looking to hire a Temp to Perm Administrative Assistant to support the General Counsel and provide backup support to the CFO and the Office Manager. The person in this role must have a strong work ethic and a ‘whatever it takes’ mentality. Responsibilities: -Provide administrative support to the General Counsel, CFO, and Office Manager -Answer multiple telephone lines -Conference room preparation and scheduling -Maintain kitchen and supply room ...

Our client, a global leader in Radio frequency (RF), Intermediate Frequency (IF), and Microwave signal processing products, is seeking candidates for an Administrative Assistant.. We are seeking a high energy, hard-working professional & devoted team player with a “can do” attitude to be the key administrative/secretarial support for our Engineering Operations VP. The ideal candidate will have solid experience in a fast-paced, demanding, multi-cultural environment and be the liaison and first point ...

JOB ID: NYBX299 Job Title: Bilingual Administrative Assistant Company: Job Chit Chat Bilingual: Spanish/English - Looking for an organized, computer savvy, people-oriented individual. Diverse administrative responsibilities: filing, faxing, copying, telephone, relief reception. Financial exp: a/r, a/p, collections, resident billing. Job Location: Bronx Salary: $15-$20/Hour DOE Hours: Full Time

Private Equity Firm in Midtown, Manhattan is looking to hire an Executive Assistant to support a growing team of Investor Relations & Marketing professionals. This is a great opportunity for someone who wants to be involved in a challenging and dynamic environment that has a strong Executive Assistant background. The ideal candidate will be someone with a great personality who thrives in a busy environment. Responsibilities: -Answering phones and initiating responses promptly – excellent manners and ...

Growing Private Equity firm in Midtown is seeking an Executive Administrative Assistant to support three Managing Directors and their team. This is an exciting opportunity to join a growing/fast paced Private Equity firm. Responsibilities: - Assist with all administrative needs (i.e. answering phones, faxing, photocopying, calendar, correspondence, expense reports) - Coordinate domestic and international travel arrangements - Assist associates in all phases of presentation work (word processing, ...

Midtown Private Equity firm seeks an Executive/Administrative Assistant to support a CFO and to provide backup support to the office. Responsibilities: Main gatekeeper for the CFO Answer phones, manage calendar, organize meetings and lunches Update excel spreadsheets and create and edit some PowerPoint presentations Prepare some domestic travel arrangements as needed Manage and process expenses Perform personal assistant work/errands as needed Perform ad-hoc projects for the team as needed ...

Our client, a prominent Hedge Fund located in Midtown Manhattan is seeking a detail oriented, energetic, and experienced administrative assistant for their New York Office. Responsibilities: - Heavy phones coverage, first in line to pick‐up incoming calls to the firm’s main line - Support of several investment professionals - Manage calendars in Outlook - Schedule internal and external meetings - Enter visitors into security system and greet guests as needed - Deliver lunch daily and order food, as ...

Leading Private Equity firm based in Midtown is seeking an Executive Administrative Assistant to support their Consulting team . This person will provide administrative support to these individuals in addition to providing coverage for the other assistants as needed. This is a very teamwork driven environment, so bring your “no task to small” mentality to the table. This is a great opportunity at a well-regarded, highly successful Private Equity firm. PRIMARY RESPONSIBILITIES: -Provide high level ...

JOB ID: NY6236 Job Title: Billing Assistant, Administrative Support Company: Job Chit Chat Industry/Environment: Not-For-Profit Responsibilities: • Data entry for invoices, purchase orders, expense reports • Bi-weekly printing of payables checks • Customer service Experience/Skills Needed: • Accurate data entry, 70 WPM typing • Customer service on phone and service window • Researching errors in payments, invoices, etc. Location: Staten Island Salary: $18/Hour DOE Hours: Full Time

JOB ID: NY5486 Job Title: Administrative Assistant Company: Job Chit Chat Industry/Environment: Support Services (busy, fun, fast-paced) Responsibilities: • answer phones/faxing/taking messages • completing billing/authorizations • ordering office supplies/emailing and filing invoices Experience/Skills Needed: • completing billing/authorizations in a timely manner • completing consents • completing required trainings Location: Queens Salary: $17.50/Hour DOE Hours: Full Time

JOB ID: NY6034 Job Title: Administrative Assistant Company: Job Chit Chat Industry/Environment: Finance (Local Wealth Management) Responsibilities: • Utilize various software programs and design custom Excel spreadsheets to perform various analyses • Perform functions to support and backup accounts receivable, which include quarterly, annual and semi-annual invoicing, reconciling customer consulting fees, contacting customers, creating and generating reports, reviewing and collecting outstanding ...

Boutique Private Equity firm located in Midtown Manhattan is seeking an Executive Assistant to support a team of five (Principal, Director, Partner and two Associates). Only candidates with a Bachelor's Degree AND experience working in finance will be considered. This Firm has very little turn over and they are looking for a true gem to join their team. Duties: - Provide administrative support to the team including calendar management, managing phones, coordinating travel and meetings and other ...

Kelly Services has in immediate need for an Administrative Assistant in Tarrytown, NY! Duties: Will support the Director and a small team. Working in a diverse and more complex environment; also includes some customer and executive contact. Requires strong written and verbal communication skills. Possesses strong interpersonal skills, leadership, negotiation, analytical and problem solving skills. Main Tasks: 1. Scheduling Meetings 2. Managing Calendars 3. Scheduling Travel 4. PO ...

JOB ID: NY5545 Job Title: Administrative Assistant Company: Job Chit Chat Industry/Environment: Professional Services (Local and successful company) Responsibilities: • Accountable for the completion of invoices • Accountable for accounts payable/receivable • Communication with vendors and clients pertaining to open accounts Experience/Skills Needed: • Microsoft Office/Professional (Publisher, WordPad, Word, Excel, Access, and PowerPoint) • QuickBooks • Excellent communication skills Location: ...

JOB ID: NY5363 Job Title: Administrative Assistant Company: Job Chit Chat Industry/Environment: Manufacturing (Local and Successful) Responsibilities: • Reception, Switchboard, greet Visitors. • Data Entry Spreadsheets, Mail distribution, Supplies, employee attendance. • Assist all departments with tasks as assigned. Experience/Skills Needed: • Excellent answering telephone etiquette and customer service. • Excellent organizational, detail oriented, team player. Experience with Internet and ...

JOB ID: NY6314 Job Title: Administrative Assistant/Recruiter Company: Job Chit Chat Industry/Environment: Business (Growing Company with room for advancement) Responsibilities: • Build relationships with clients, hiring managers and candidates • Networking by sourcing, referrals and networking groups • Assisting in recruitment for Accounting, Administrative, Office Managers, Customer Service, Call Center, Clerical, General Office, IT positions Experience/Skills Needed: • Excellent communication ...

JOB ID: NY5569 Job Title: Administrative Assistant/Project Associate Company: Job Chit Chat Industry/Environment: Medical Billing/Collections Responsibilities: • Setup new clients for the billing office • Retrieving, transmitting and monitoring electronic claims files for any rejected files in an ANSI format • Data entry for the billing office Experience/Skills Needed: • Accounting, Administrative support, A/R, A/P, Bookkeeping. • Cash Posting, Data Entry, Medical Billing, Posting Insurance ...

JOB ID: NY5855 Job Title: Administrative Assistant Company: Job Chit Chat Industry/Environment: Healthcare Education (Stable Company that appreciates their employees) Responsibilities: • Create and maintain/update database of classes taught • Update all current instructor files • Find and update contact information for current and former clients Experience/Skills Needed: • Microsoft Office (Excel, Word, and Power Point) • Typing (55 WPM) • General office duties, i.e. filing, phones, data entry, ...

120 bed assisted living facility in Far Rockaway is looking to hire an Assistant Administrator. Candidates must speak either Russian or Polish. This is an exciting opportunity to learn and be promoted to Administrator within 12 months. Starting salary $40,000 (with considerable salary increase once promoted.) Assistant Administrator will work alongside of and report to the Administrator in directing, through key personnel, all community operations Experience: Our ideal candidate will have ...

New York Habitat (http://www.nyhabitat.com), a successful International Real Estate & Travel Agency specialized in the Furnished Rental, Bed & Breakfast and Vacation Rental markets in New York, Paris, London and the South of France, is looking for a highly motivated and positive individual to fill an Administrative & Marketing Assistant position. Responsibilities include (but not limited to): • Creating listings from start to finish, including photo selection & description writing • Maintaining ...

> Hi, I recruit for Segue, one of the most successful agencies in the country I work with over 100 companies so if you don’t like the menu just ask for the specials (LTM-laughing to myself) Do any of these jobs interest you? Or if not, perhaps you know someone who might be interested? A) Executive Assistants! Travel arrangements calendar management expense reporting and being able to work with and handle all levels of professional. $65K Bonus eligible! 9-00-5-30 Poised, polished, ...

College Grads with approximately 3-10 years of Executive Assistant experience in a financial firm, prefer  in marketing or Investor relations but not required... Must be stable (only one or 2 jobs in that time period) working for Managing Directors or  C-Level Execs. $75k ++++ PAID OT, Bonus and Great benefits!  ONLY QUALIFIED NEED APPLY!