Executive Assistant to CEO (Brooklyn)

  • Address:Brooklyn, NY 11201 (map)
  • Date Posted:08/29/16
  • Job Type:Full-time
  • Description:
  • We are looking for a smart , quick-thinking, detail-oriented individual who will work in a high-energy, fast-pasted and demanding environment. Your role will be to support the president of the company in all of his daily business tasks. Minimal personal assistant work will be required. This is a multi-faceted role with plenty of room for growth and advancement within the company. This a great opportunity for a recent college graduate.Applicants must pass a drug-test and background check.   Your qualifications: -Associate or Bachelor Degree required-Solid writing skills, ability to draft corporate memos, emails, legal documents-Excellent listening skills and ability to observe, interpret and solve problems quickly-Desire to learn and advance-Ability to think and work under pressure.-Proficiency with Microsoft Office (Outlook, Word, Excel, Powerpoint)-Time Management  Primary Responsibilities: -Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.-Answering and directing calls to appropriate executives and parties, taking messages.-Greeting visitors and determining access to appropriate parties.-Overseeing administrative policies within an organization and within the office; recommending changes as appropriate.-Opening, sorting, and distributing correspondence, including email, faxes, and snail mail.-Reading and analyzing submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner.-Prepare expense reports, collect and analyze information; prepare presentations.-Maintain inventory and office supplies. Anticipate office needs; evaluate new office products; place and often expedite orders when necessary.-Ensure operation of office equipment, order maintenance when necessary. Troubleshoot malfunction of office equipment.-Provide quarterly tax reports and filing.-Data analysis; Proficient in Access, MS Word, Excel, Outlook. Perform filtering and sorting of data,-Coordinate finances, assist with budget preparation.-Meet with special interest groups or individuals on behalf of executives.-Prepare executive responses to routine memos, letters, or correspondence.-Prepare checks for signature and review.-Provide clerical and general office support to other offices. Delegate tasks and responsibilities to other staff members when appropriate.-Prepare and develop a records management system; maintain and recommend changes to records system when appropriate.-Interact with customers when appropriate and problem solve. Document complaints and develop an appropriate course of action. Report problems to executives when they cannot be resolved for attention.-Evaluate policies to ensure they are in compliance with corporate rules and mission.-Minor property management and personal assistant projects 
Ad ID: 45797830
  • Posted by: Ad Partner | View all ads
  • Profile: Active since 08/2016
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