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personal assistant in New York City

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  1. Administrative Assistant

    Schare & Associates is a small company located in Oceanside, NY. At this time we are looking for an Administrative Assistant for immediate hire. The position would be approximately 25 hours per week (the hours are flexible) with plenty of room for advancement in the future.  We are looking for someone who is detail oriented, organized, and has a great personality. Responsibilities will include organizing databases, creating and sending out promotional items, sending samples, answering phones & ...

  2. Administrative Assistant

    Job Description   Position Title: Administrative Assistant Department:     Buying office Reports to:       Assistant Buyer Category:         non-exempt Location:          Valley Stream, NY   Position summary: Provides advanced administrative support to buyers and assistant buyers. Responsibilities: Provides diversified, secretarial and administrative support for Buying department Prepares, types, proofreads, copies and routes memos, correspondence and reports   Responds to questions ...

  3. Executive/Personal Assistant

    Our client is seeking a highly organized assistant to handle secretarial and administrative tasks for busy New York executive and his wife/family. This candidate should be discrete, confidential and trustworthy with a strong ability to multitask. Prior executive assistant experience is required. COMPANY: Hybrid/PE POSITION: Executive/Personal Assistant LOCATION: New York, NY and occasional days in Scarsdale, NY HOURS: 9:00 AM - 5:30 PM (with flexibility to come in earlier or stay later as needed and ...

  4. Part-Time Temporary HR Assistant

    Our client, a leading investment management firm based in Midtown, is looking to hire an organized and motivated Part-Time HR Assistant. This person must have at least a year of administrative experience and be highly organized and computer savvy. This is an open ended need and the individual must be able to commit through year's end. This is a great opportunity for anyone currently enrolled in school and seeking part time experience with a great firm. COMPANY: Hybrid/PE POSITION: Part-Time ...

  5. Reference Manager

    Looking for a personable, computer savvy, resourceful, individual who can work independently as well as be a team player with a willingness to learn and a "no task is too small" attitude. Must have good time management and strong interpersonal skills as well as outstanding verbal and communication skills. Job duties include: Checking references of former employers Type out documents Save and upload word documents to proper folders Data entry This is a job that is heavy on communication with former ...

  6. Junior Administrative Assistant

    An office in Midtown Manhattan is looking for a Junior Administrative Assistant to join their global firm. The person in this role will be supporting the office with all of its administrative tasks, so a true team player attitude is a must. The culture at this firm is great, and this position allows the Assistant to wear many different hats. This is a wonderful opportunity for someone who is looking to gain experience and thrive in a warm and welcoming company. Job Title: Junior Administrative ...

  7. Executive Assistant to Partner & small team at world-class Hedge Fund

    The EA in this role will support a team consisting of one Partner and 4 VPs. Manage calendars and schedule meetings; prepare detailed meeting planners, schedule conference rooms, greet investors and order meals when appropriate Coordinate domestic and international travel schedules; book airline, rail, ground transportation, and lodging -- Phone coverage; screen and route calls, take detailed messages and return calls as requested -- Interact at a senior level with internal and external clients -- ...

  8. Executive Assistant at leading NYC Hedge Fund

     A well-established Hedge Fund located in Midtown Manhattan is seeking an experienced, trustworthy and experienced Executive Assistant to support the Marketing/Investor Relations team of three people. Two important qualities are flexibility and being proactive! They are looking for someone who is extremely professional, always discrete, and a skilled multitasker. This is an incredible opportunity to support a fantastic team at a very well respected firm! RESPONSIBILITIES: - Answering phones - ...

  9. Executive Assistant to CEO at global firm

    Executive Assistant to CEO (Midtown) Global Asset Manager is seeking a new Executive Assistant for their CEO. The NY office is located in Midtown, Manhattan. - Candidates must have 5-7+ years of corporate Administrative experience from an established corporate entity. - A four year college degree is a must for this position - The role consists of about 25% personal work.  - Hours are 8:30-6pm + blackberry/iphone coverage  - Salary: 100-110k + discretionary bonus. - Chef on staff for breakfast and ...

  10. Executive/Personal Assistant to CEO/Chairman

    Executive/Personal Assistant to CEO/Chairman (Midtown)- Interviewing immediately starting January 7, 2014. Global firm is seeking a new Executive/Personal Assistant for their CEO/Chairman. The NY office is located on Madison Ave in Midtown, Manhattan. - Candidates must have 5-7+ years of corporate Administrative experience from an established corporate entity. - A four year college degree is a must for this position - The role consists of about 30% personal work.  - Hours are 8:30-6:30pm + iphone ...

  11. Executive/Personal Assistant to Chairman in NYC

    Executive/Personal Assistant to Chairman (Midtown)   Global Asset Manager is seeking a new Executive/Personal Assistant for their Chairman's office. The NY office is located on Park Ave in Manhattan. - Candidates must have 5+ years of corporate Administrative experience from an established corporate entity. - A four year college degree is a must for this position - The role consists of some personal work.  - Hours are 8:30-6pm + blackberry/iphone coverage  - Salary: 100-120k + bonus. - Chef on ...

  12. Executive Assistant to CEO

    Executive Assistant to CEO Located in New York, NY An exciting technology firm is looking for a dedicated Executive Assistant to support the CEO. The CEO is looking for someone to be their true partner. The person in the role will act as the liaison between the CEO, the office, and the other Executives. They are looking for someone who is able to anticipate needs, coordinate logistics, and troubleshoot issues before they arise. The company is growing like wildfire, and it has a corporate, "Google" ...

  13. Administrative Assistant

    Luxury home furnishings, rugs & accessories company is looking for a proactive, personable, highly motivated and organized Administrative Assistant for its sales department. This is a great opportunity for an ambitious, responsible and detail-oriented self-starter with a strong passion for continuous learning and professional development, as this position will provide the basic foundation and necessary skill-set for a great career.   Responsibilities: Provide timely maintenance, development and ...

  14. Polished Receptionist for Financial Services Company

    A Receptionist/Administrative Assistant is needed for an international Financial Services Company, providing support to various teams and executives. We are seeking candidates with a minimum of a Bachelor's Degree and from a top university. Must be comfortable in a fast-paced, corporate environment and have excellent written and verbal communication skills. Strong presentation skills and a professional polish are a must for this role as it is a client-facing position. Responsibilities include, but ...

  15. Administrative Assistant Receptionist

    ~~We're looking for a dynamic, sharp, organized person to assist us in our front office. We're a 62 year young fast paced real estate organization and are looking for the following traits:  1. Loyalty  2. Great organizational skills  3. Reliability  4. Technologically literate  5. Excellent Telephone Voice  6. Quick Learner  7. Min 60 WPM typing skills.  8. Working knowledge of Microsoft Office products  If this is you, then we need to talk. Ideally I'm looking for someone to fill Friday from 1-6 ...

  16. Virtual Executive/Personal Assistant- Professional Services

    Busy Chief Executive of professional services search firm requires an Executive Assistant to handle all administrative aspects of the business and some personal matters as well. The right candidate for the role must be able to work independently and under pressure. Confident manner and highest levels of written and verbal English skills are crucial. Work includes database management, calendar management and preparation for client meetings, expense management and providing efficient support to the ...

  17. Personal Assistant to Prominent NYC Family

    A prominent family is looking for a dynamic Personal Assistant who is extremely high energy, organized, take-charge who has a positive disposition.   This role is for someone who enjoys creating structure in the lives of their principals through the general organization of day to day activities. Some responsibilities include calendar management, upkeep of all contacts, arranging for travel (both international and domestic), coordinating with household staff, phone and e-mail correspondence, shopping ...

  18. Executive Assistant to C level Executives

    We are seeking a confident, professional, experienced, dedicated and efficient Executive Assistant to support the Chief Operating Officer and General Counsel. Responsibilities: • High proficiency in Microsoft Word and Excel and experience revising legal contracts • Perform day-to-day tasks including, but not limited to preparing travel and expense reports in a timely manner; prepare pre-meeting materials; assist/coordinate with the in-house personnel and external contacts on contracts/agreements and ...

  19. Receptionist

    Job Responsibilities and Requirements:  Receptionist The Receptionist will answer phones, greet clients and visitors and sort incoming and outgoing mail. He or she will also perform a number of Other administrative Duties such as appointment scheduling, preparing documents and letters and managing conference room calendars. The receptionist also assists Other employees in handling overflow work, and may be called on to stand in for absent employees in an administrative capacity. Responsibilities: ...

  20. Sales/Admin Coordinator Guan's Mushroom

      Job Description:  Our company is an importer, marketer and shipper of fresh mushrooms sourced globally. We have experienced consistent and steady growth since we started doing business almost 20 years ago. We are currently seeking to fill a full time position for a Sales/Admin Coordinator located in our Fremont CA office, Los Angeles CA office, Brooklyn NY office, West Grove PA office. The produce industry is very fast paced and dynamic and the ideal candidate for this position will need to ...

  21. Admin Assistant - New York Marriott at the Brooklyn Bridge (14000NC6)

    It’s a powerful feeling, to belong. It’s inspiring people to do more than they thought they could. It’s leading the way by rolling up your sleeves to accomplish a common goal. It’s taking a passion and turning it into your vision. Belonging is what it feels like to work at Marriott. If this sounds like the place for you, join us. The New York Marriott at the Brooklyn Bridge, located at 333 Adams St., Brooklyn, NY 11201 is currently hiring a Admin Assistant. Responsibilities include: Enter and ...

  22. Patient Appointment Clerks Needed!

    Vesa Health & Technology I seeking Patient Appointment Clerks to work at the VA New York Harbor Healthcare System, herein known as “Contractors”. There are various shifts available. If interested in applying for the position, please send your resume to [email removed] . She will review your resume and contact you with further information to include compensation details. Please indicate at least 3 shifts that you would be interested in working. Introduction/Background The VA New York Harbor ...

  23. Administrative Assistant

    Business Relationship Management - Public Finance *Job Location New York 50-60k.. 3 years of admin experience *Department Overview We are looking for administrative support person to perform routine administrative duties. This person would understand company policies and procedures and the importance of trust, confidentiality, and accuracy. *Job Description • Provide administrative support for Public Finance and Latin America BRM groups. • Coordinate travel arrangements, prepare itineraries, and ...

  24. Executive Assistant to EVP of Human Resources

    Job description Responsibilities: Support the EVP of Human Resources Downtown Bank 75-85K Must be able to project-manage with limited direction from senior executives and exercise significant discretion and sound judgment Receive, screen, and direct incoming calls, visitors, mail, and email while exercising a high level of discretion in managing the confidential and sensitive nature of communications Manage the executive's HR processing and approvals systems (including onboarding new employees) ...