eBay Classifieds  » Jobs » Administrative & office » 1-50 of 82 ads for office manager in New York City

Responsibilities: This position serves as receptionist in an office of approximately 150 employees. Responsible for all front office operations, including handling telephone calls, greeting and directing visitors and guests, and assisting in the management of office security. The receptionist reports to the Facilities team, and will also provide some general facilities / office support, including assisting in the management of office conference rooms, upkeep of common areas, health and safety ...

Midtown financial firm has an opening for an experienced Receptionist - must have a polished, professional image and presence. Exceptional communication skills, friendly and personable are key, as well as professional phone manner. The primary role of the Receptionist is answering phones, registering and greeting guests, offering coffee, ordering supplies, stocking the kitchen, maintaining the copy machines, binding and printing presentation materials, and generally keeping the office neat and ...

Boutique financial firm is looking to hire an Executive Assistant for their New York City office. Ideal candidate will be a college graduate with a minimum of two years’ experience from a corporate setting. All applicants MUST have a college degree. This role will support a team of analysts as well as providing reception coverage. This role will pay up to 65K DOE plus bonus potential. Responsibilities: - Provide administrative support to a team of analysts including calendar management, travel ...

Leading global private equity firm is looking to add an Assistant to support their client servicing team in New York City. The New York City office holds less than 20 professionals while the firm as a whole includes roughly 200 employees. Ideal candidate will have strong administrative skills and an interest in working in client servicing. The majority of the role is admin focused however there are marketing projects that surface periodically. Key Responsibilities: -Coordinate travel and expenses ...

Global investment bank is seeking a Recruiter to work with the New York team. Ideal candidate will have a minimum of 5 years relevant experience. The compensation will be up to 100K+ DOE. This role will cover both back office and front office mandates (however 95% of the mandates will be front office roles). Responsibilities: - Sourcing candidates utilizing various resources – trade websites, LinkedIn, and more - Create job specs with the business leaders - Review resumes and conduct phone and in ...

Successful, international law firm is seeking a Legal Assistant for their midtown office. Ideal candidates will have 4+ years of relevant experience, preferably from a top law firm. Candidates must be proactive, trustworthy, professional and possess the ability to take initiative. The compensation will be up to 75K DOE. Responsibilities: · Daily maintenance of calendars and organization of the day-to-day schedule of attorneys · Coordination of meetings · Proactive management of attorneys to ...

We seek a top-notch executive level Administrative Assistant to work for C.E.O. in an Asset Management company in Wall Street. Ideal candidate should have the following job skills: corporate background, thick skinned, problem-solver, work with clients, excellent writing skills and act as Office Manager when needed. This is a temp-to-perm position,hourly salary $18-$22 while temp.  

> Hi, I recruit for one of the most successful agencies in the country I work with over 100 companies so if you don’t like the menu just ask for the specials (LTM-laughing to myself) Do any of these jobs interest you? Or if not, perhaps you know someone who might be interested? A) Executive Assistants! Travel arrangements calendar management expense reporting and being able to work with and handle all levels of professional. $65K Bonus eligible! 9-00-5-30 Poised, polished, ...

ExamWorks is a dynamic, fast growing global industry pioneer in the health care services sector. Our size, scale and service capabilities, combined with management's vision are transforming the IME industry. We are convinced that the high growth environment, the largest global geographic footprint and most advanced IT platform available differentiates ExamWorks from other IME companies. The company's mission is to rely on the local professional presence, enhance quality of service and improve ...

Job Responsibilities and Requirements: Key responsibilities: - Answering of a Switchboard and transferring of calls to extensions - Receive, direct and relay telephone messages to staff - Assist in the planning and preparation of meetings and conference telephone calls - Issuing of order numbers (purchase orders) - Sending, receiving and distributing of faxes - Arranging courier services - Updating of telephone lists and distribution thereof - TMS - creating reports and updating data for the system - ...

Keyword: Receptionist, Admin Job Responsibilities and Requirements: Responsibilities: - Answering of a Switchboard and transferring of calls to extensions - Receive, direct and relay telephone messages to staff - Assist in the planning and preparation of meetings and conference telephone calls - Issuing of order numbers (purchase orders) - Sending, receiving and distributing of faxes - Arranging courier services - Updating of telephone lists and distribution thereof - TMS - creating reports and ...

Our client, an investment management firm, is looking for an experienced, dynamic Concierge to work in a two person team to greet employees and visitors and act as the face of the Firm. The ideal candidate is a consummate host, able to seamlessly manage all aspects of dozens of meetings a day and to maintain a flawless front of the house. This role requires a professional, friendly, dependable, energetic individual with exceptional attention to detail. RESPONSIBILITIES • Serving as gatekeeper, both ...

Our client is seeking to hire an Executive Assistant to work directly with their CEO at their Media and Entertainment firm located in Midtown Manhattan. The person in this position will be responsible for providing Administrative support. This role will require a proactive individual who relishes a high work load, multi-tasks with ease, and actively seeks to be involved in work groups and projects. The Executive Assistant will need to be able to juggle many tasks at once. The ideal candidate will ...

A small family investment office located in Midtown, Manhattan is looking to hire an Administrative Assistant. This role will involve some personal work for the Partner, as well as working with Non Profits. The ideal candidate would be proactive and anticipate needs of the executives. RESPONSIBILITIES: -Calendar Management -Mailing/Printing Letters -Internet Research -Filing -Writing Checks -Answering Phone/Taking Messages -Running personal errands for the Partner and his family -Managing the ...

ExamWorks is a dynamic, fast growing global industry pioneer in the health care services sector. Our size, scale and service capabilities, combined with management's vision are transforming the IME industry. We are convinced that the high growth environment, the largest global geographic footprint and most advanced IT platform available differentiates ExamWorks from other IME companies. The company's mission is to rely on the local professional presence, enhance quality of service and improve ...

Administrative Assistant duties Answer main Advanced calls Monitor and respond to e-mails received in general Advance box Enter forms into DDI system - send out confirmation letters Research mailing addresses for returned mail Work with office site personnel Project Management experience - a must Looking for and Administrative Assistant with some HR experience a plus.  Person needs to be able to prioritize and work with multiple deadlines in a fast paced environment and have prior experience working ...

  Hedge Fund is seeking to fill an entry-level Administrative Assistant position in their busy office. Responsibilities include: -Meet and greet of all visitors -Screen all incoming calls -Calendar Management -Expense Reports -Ad hoc projects as needed\ Qualifications: - 2013 graduates - Bachelor’s degree is required - Interest in Finance - Strong communication skills Base- 45-50K, plus bonus and great perks!  

our client is looking for a senior Administrative Assistant for a long term project in NYC. The purpose of the job is to provide administrative and secretarial support to members of the organization and provide backup, as needed. CORE RESPONSIBILITIES - A self-starter who stays on schedule prioritizing time well with minimal supervision (eventually) -Database management, with frequent updating - Someone who anticipates the needs of the team, i.e. printing ...

Job Responsibilities and Requirements: The ideal candidate will be highly organized, efficient and capable of handling a diverse set of responsibilities in a fast-paced environment. We are looking for a candidate that can: Organize/maintain: Meetings & calendars Travel logistics (air, ground, dining) Sales & Technology team events Meeting notes Contacts of CRO & CTO Business expense processing Maintain confidentiality with sensitive topics as needed Communicate professionally with C-level executives ...

Work for the Cief marketing Officer of this boutique money management company. The correct candidate should have a minimum of 3 plus years experience working as an admin in a marketing area of a financial corporation. Admin and projects! Great spot....if interested please forward your resume to: [email removed]

The company is a satellite office of a larger firm consisting of 12 employees. They are an executive retain search firm. Provide support for two Managing Partner. Focus will be in support of the MP's search work as wlll as the office administrative needs that she is involved in (operations finance equity meetings, etc). Will be responsible for scheduling meetings, conference calls and executive events such as board meetings; arranging meeting space, proving audio/visual and other equipment ...

Job Responsibilities and Requirements: Duties and Responsibilities: Welcome guests in a friendly, prompt and professional manner. Register guests, issue room keys, provide information on hotel services and room location. Answer phones in a prompt and courteous manner. Accurately process all cash and credit card transactions in accordance with established procedures including but not limited to posting all charges, completing cashier and other reports, preparing deposit, and counting/securing assigned ...

Asset Management Firm in Midtown Manhattan is looking to hire a Temp to Perm Administrative Receptionist. The person in this role will work alongside other receptionists to ensure the team receives the best coverage possible. Responsibilities: -Answer multiple telephone lines -Meet and greet visitors -Conference room preparation and scheduling -Maintain kitchen and supply room -Scanning, organizing and filing paperwork -Handle all mail, fax, FedEx and messenger requests -Manage vendor relationships ...

Growing Private Equity Firm is seeking a Temp to Perm Administrative Receptionist/Floater to join their beautiful Midtown office. This person will be providing backup to the reception desk in order to meet and greet office visitors as well as covering for administrative staff when individuals are out or when additional help is needed on projects. The right candidate will have previous administrative experience and must be flexible to jump in wherever needed. This is the perfect opportunity to ...

Rapidly growing CPA firm is looking for a firm administrator. Qualified candidates will have previous experience in a CPA firm as a Firm Administrator or office manager. For more information, email resume and cover letter to [email removed]

PHARMACEUTICAL ADMIN ASSISTANT NEEDED ASAP - TEMP POSITION (HAUPPAUGE, NEW YORK) PHARMA ADMIN ASSIST - TEMPORARY POSITION Looking for a candidate to assist in the compilation of timelines, reports, filing, scanning, schedule meetings, amongst other daily activities. The candidate should have excellent organizational and verbal skills and be able to work in a fast paced team environment. Microsoft office skills are required. Looking for excellent Microsoft skills, solid admin and pharma ...

Executive Assistant to COO Provide executive support to the Chief Operating Officer, for personal and firm related responsibilities. Maintain and oversee all vendor contracts, invoices and payment schedules for multiple office locations. Coordinate extensive travel arrangements and manage very busy calendar. Partner with other Executive Assistants to provide back up support for senior level executives.  $85K plus bonus and excellent benefits. Looking for candidates with 3-5 years of experience in a ...

Job Responsibilities and Requirements: This Position assists in the development of written and oral reports and presentations, development of standard forms, support of negotiations, review of contracts and agreements, and related administration. Responsibilities may also include input of lease and property data, simple abstracts, basic accounting and preparing related reports for property management. Principal Responsibilities Lease and contract document preparation, updating, distribution, and ...

Our client, a fund of Hedge Funds is seeking a professional and poised Administrative Receptionist. The ideal candidate will have at least one year experience in a similar position as well as excellent phone etiquette and strong communication skills. They will also be poised, flexible, reliable and detail oriented. RESPONSIBILITIES - Meet and greet all visitors - Handle phones, direct calls, respond to inquiries - Filing, faxing, scanning, FedEx - Correspondence - Distribute mail - Order supplies, ...

Top Private Equity firm in Midtown seeks to hire an Administrative Assistant to support a team of five executives in the finance team. The role includes operations and finance-related work so this is not the typical assistant position. The ideal candidate is intelligent, team-oriented, and works well in a fast paced environment. Responsibilities include but are not limited to: - Answering phones and taking messages as directed - Plan and coordinate travel itineraries - Scheduling and organizing ...

ExamWorks is a dynamic, fast growing global industry pioneer in the health care services sector. Our size, scale and service capabilities, combined with management's vision are transforming the IME industry. We are convinced that the high growth environment, the largest global geographic footprint and most advanced IT platform available differentiates ExamWorks from other IME companies. The company's mission is to rely on the local professional presence, enhance quality of service and improve ...

Sixty year old global management consulting/executive search firm is seeking a dynamic executive assistant to join its consumer products team. Assist principal in this highly visible, very busy role. Provide project and business administration support to this high level executive in all aspects of the search process, i.e., documentation preparation and management, scheduling and planning of candidate and client interviews and meetings, heavy calendars, complex travel arrangement and itineraries, ...

Our client is currently seeking a well-qualified candidate to join their team as a Philanthropy Database Management Assistant to assist with different aspects of our client’s charitable giving and grant-making process. Overview of the Position: Assist charity team and the client with different aspects of charitable giving and grant making including, but not limited to, the following: Daily Responsibilities • Interact with the client daily to assist with data-entry in GIFTS (grant management ...

MES, a respected pioneer of the independent medical examination and review services industry, is setting the standard for IME services nationwide. We are convinced that the high growth environment, the longevity of our client relationships and our leading-edge security network protocol enable us to offer generous programs to our customers. MES professionals have provided the leadership and energy that drives the IME industry. It takes high-caliber professionals to deliver consistent, value-added ...

Top Private Equity Firm based in Midtown Manhattan seeks to hire a Temp to Perm Floater. The Floater is responsible for filling in for employees as needed as well as providing general office support coverage. Responsibilities: -Sit at Reception and answer multiple phones lines -Greet guests and visitors to the office -Sign for packages as needed -Manage administrative projects at a front desk working environment -Help with various copy projects – recreating booklets, detailed copy/print jobs, ...

 Our client, an established, boutique Investment Management firm is seeking a Temp to Perm Administrative Receptionist.  The ideal candidate will be hardworking and personable, with a true "go-getter" personality.  This person will sit at Reception, but also serve in a support capacity. This is a great opportunity to join a strong team. Responsibilities: - Answer main phone line, transfer calls and take message accordingly - Meet and greet visitors to the office - Maintain office area up keep - ...

MES, a respected pioneer of the independent medical examination and review services industry, is setting the standard for IME services nationwide. We are convinced that the high growth environment, the longevity of our client relationships and our leading-edge security network protocol enable us to offer generous programs to our customers. MES professionals have provided the leadership and energy that drives the IME industry. It takes high-caliber professionals to deliver consistent, value-added ...

  We’re growing! Apex Mills, a textile industry leader, is seeking an Administrative Sales Assistant to join us in our corporate offices located in Nassau County, within walking distance to the LIRR (45 minutes from Manhattan).   The work environment is fast-paced and team oriented, and you'll be working with a visible and accessible senior sales team.  We are looking for self-motivated and highly organized people to join us in this exciting time as we grow to meet today’s demanding challenges.  The ...

Asset Management Firm is seeking an Office Manager to coordinate office operations and manage administrative staff. Responsibilities include: •Coordinate all office operations and facilities •Manage administrative team •Act as point person on task prioritization and conflict resolution •Manage all company events •Work with Human Resources on new hires process •Maintain office inventory, such as appliances, equipment, and kitchen supplies •Assist with budgets Qualifications: •Experience managing an ...

START WORKING ASAP!!! STOP WAISTING YOUR TIME WITH ENDLESS INTERVIEWS, COME TO MY FRIEND EMPLOYMENT AGENCY! MANY OPEN POSITION AVAILABLES!!! ITS YOU CHOICE!!! YOU START WORKING TODAY ONLY IF YOU WANT TO!!!!!!!!! OFFICE ASSISTANT WANTED!!!!!!!!!!!!!!!!!! YELLOW CAR COMPANIE NEEDS AN OFFICE ASSISTANT TO WORK MONDAY TO SATURDAY FROM 7 A.M. TO 3 P.M. MUST BE EXPERIENCE WITH QUICBOOKS. SALARY TO START IS $ 15 TO $ 20 PER HOUR. OFFICE MANAGER NEEDED FOR A TIRE COMPANY LOCATED IN SUNNYSIDE NEW YORK ...

Midtown Manhattan firm seeks an experienced Executive Assistant to provide support for senior-level executives: Duties include: • Providing administrative support for other members of the executive team. • Calendar management, scheduling meetings and appointments • Organizing travel arrangements and preparing expense reports • Ordering supplies and maintaining office equipment • Coordinating special events and involvement in special ...

ExamWorks is a dynamic, fast growing global industry pioneer in the health care services sector. Our size, scale and service capabilities, combined with management's vision are transforming the IME industry. We are convinced that the high growth environment, the largest global geographic footprint and most advanced IT platform available differentiates ExamWorks from other IME companies. The company's mission is to rely on the local professional presence, enhance quality of service and improve ...

 Our client, a privately held global financial services firm, is seeking a Temp to Perm Executive Assistant to support the SMD and other executives within the Investor Relations group with administrative functions. This is a hard-working, fast-paced group, and ideal candidate will have prior experience working in a similar setting.   Roles and Responsibilities: •  Constant and active time management of executive’s complex and dynamic calendar. •  Coordinate scheduling of meetings/conference calls and ...

Top Financial Services Firm is looking for a Temp to Perm Administrative Assistant to support members of the Private Equity team, including the Global Procurement Group and several Senior Analysts. Responsibilities Include: Answer phones, photocopy, file, fax, order supplies, prepare airbills online, prepare security passes, etc. Excel spreadsheets and word processing Pull research from various internet sites and other resources ( Work with Gartner research in obtaining reports on specific IT ...

 The New York branch of a global Real Estate, Infrastructure and Hospitality Executive Search Firm seeks a driven Temp to Perm Data Manager to provide support to the team in the Midtown Manhattan office. The company seeks an individual who is willing to invest his or her all in the role. Candidate must be well organized and detail oriented, self-sufficient and quick to absorb new skills and information, as well as excellent with time and project management. Candidate must be able to thrive working in ...

 Top, fast-growing design firm, providing innovative consumer products for the home and office, is looking to hire a Temp to Perm Receptionist for their Chelsea office. This is a wonderful, exciting company that values collaboration, so a team-oriented person is a must! Interested candidates must be able to interview and start immediately! Responsibilities: -Meet and greet guests -Answer phones and take messages -Sort and distribute mail -Organize and maintain all inventory in stock room-this ...

 Top tier asset management seeks a Temp to Perm Administrative Assistant for the team with legal/compliance overlap function in their Midtown office. ***Interested candidates must be able to interview immediately and start temping on Monday, May 6th. DUTIES AND RESPONSIBILITIES: Answer phones in polished and professional manner and serve as contact point for outside world. Conduct legal, business, and political research and data compilation. Compile, review, and organize information for due ...

ExamWorks is a dynamic, fast growing global industry pioneer in the health care services sector. Our size, scale and service capabilities, combined with management's vision are transforming the IME industry. We are convinced that the high growth environment, the largest global geographic footprint and most advanced IT platform available differentiates ExamWorks from other IME companies. The company's mission is to rely on the local professional presence, enhance quality of service and improve ...

ExamWorks is a dynamic, fast growing global industry pioneer in the health care services sector. Our size, scale and service capabilities, combined with management's vision are transforming the IME industry. We are convinced that the high growth environment, the largest global geographic footprint and most advanced IT platform available differentiates ExamWorks from other IME companies. The company's mission is to rely on the local professional presence, enhance quality of service and improve ...

EXECUTIVE ASSISTANT TO THE VP & CHIEF INVESTMENT OFFICER INVESTMENT MANAGEMENT QUALIFICATIONS & RESPONSIBILITIES - Interpersonal communications- capacity to interact constructively with others - superior executive assistant capabilities -use independent judgment to screen phone calls, review documentation, process expenses, maintain calenders & contacts, fax/scan/file etc -excellent organizational skills with careful attention to detail -advanced basic software ( ...