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  1. Executive Assistant to Partner & small team at world-class Hedge Fund

    The EA in this role will support a team consisting of one Partner and 4 VPs. Manage calendars and schedule meetings; prepare detailed meeting planners, schedule conference rooms, greet investors and order meals when appropriate Coordinate domestic and international travel schedules; book airline, rail, ground transportation, and lodging -- Phone coverage; screen and route calls, take detailed messages and return calls as requested -- Interact at a senior level with internal and external clients -- ...

  2. Executive Assistant at leading NYC Hedge Fund

     A well-established Hedge Fund located in Midtown Manhattan is seeking an experienced, trustworthy and experienced Executive Assistant to support the Marketing/Investor Relations team of three people. Two important qualities are flexibility and being proactive! They are looking for someone who is extremely professional, always discrete, and a skilled multitasker. This is an incredible opportunity to support a fantastic team at a very well respected firm! RESPONSIBILITIES: - Answering phones - ...

  3. Administrative Assistant

    Luxury home furnishings, rugs & accessories company is looking for a proactive, personable, highly motivated and organized Administrative Assistant for its sales department. This is a great opportunity for an ambitious, responsible and detail-oriented self-starter with a strong passion for continuous learning and professional development, as this position will provide the basic foundation and necessary skill-set for a great career.   Responsibilities: Provide timely maintenance, development and ...

  4. Administrative Assistant II

    Job Description : Under general supervision, provides general administrative support to a department or group of professionals. Collects, compiles and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Requires the ability to exercise independent judgement and employ basic reasoning skills. May provide work leadership to secretarial or clerical personnel. Typically requires a high school education and 2 to 4 years related experience. * ...

  5. Polished Receptionist for Financial Services Company

    A Receptionist/Administrative Assistant is needed for an international Financial Services Company, providing support to various teams and executives. We are seeking candidates with a minimum of a Bachelor's Degree and from a top university. Must be comfortable in a fast-paced, corporate environment and have excellent written and verbal communication skills. Strong presentation skills and a professional polish are a must for this role as it is a client-facing position. Responsibilities include, but ...

  6. Virtual Executive/Personal Assistant- Professional Services

    Busy Chief Executive of professional services search firm requires an Executive Assistant to handle all administrative aspects of the business and some personal matters as well. The right candidate for the role must be able to work independently and under pressure. Confident manner and highest levels of written and verbal English skills are crucial. Work includes database management, calendar management and preparation for client meetings, expense management and providing efficient support to the ...

  7. Personal Assistant to Prominent NYC Family

    A prominent family is looking for a dynamic Personal Assistant who is extremely high energy, organized, take-charge who has a positive disposition.   This role is for someone who enjoys creating structure in the lives of their principals through the general organization of day to day activities. Some responsibilities include calendar management, upkeep of all contacts, arranging for travel (both international and domestic), coordinating with household staff, phone and e-mail correspondence, shopping ...

  8. Receptionist

    Job Responsibilities and Requirements:  Seeking a Receptionist with administrative Duties. In this vital Receptionist role you will be instrumental to the continued success of our business by supporting operations, human resources, recruitment, and various project initiatives. If you are a dynamic individual with a passion for service excellence and would like to be an integral part of our success, please consider joining our team. We are currently recruiting for a Lobby Receptionist in one of our ...

  9. Medical Receptionist

    I. POSITION SUMMARY: Under the direction of the office manager, the medical receptionist appropriately greets patients and visitors at the office. The medical receptionist properly processes patient paperwork and ensures accuracy of patient information. The medical receptionist represents the medical practice with a professional, positive manner and appearance in all activities and communications. II. PRIMARY JOB RESPONSIBILITIES: 1. Accurately registers and schedules patients in the NextGen ...

  10. General Office Clerk

    Responsibilities: Providing general administrative support. Basic data entry. Filing documents. Scanning documents. Preparing charts, graphs, or tables as necessary. Light phone responsibilities. Utilizing office equipment such as copy machines, fax machines, etc.   Requirements: High school education or equivalent; College Level preferred. Knowledge of Microsoft Office. Excellent organizational skills. Great attention to detail. Ability to work independently. Self-starter. ...

  11. Executive Assistant to C level Executives

    We are seeking a confident, professional, experienced, dedicated and efficient Executive Assistant to support the Chief Operating Officer and General Counsel. Responsibilities: • High proficiency in Microsoft Word and Excel and experience revising legal contracts • Perform day-to-day tasks including, but not limited to preparing travel and expense reports in a timely manner; prepare pre-meeting materials; assist/coordinate with the in-house personnel and external contacts on contracts/agreements and ...

  12. Sales/Admin Coordinator Guan's Mushroom

      Job Description:  Our company is an importer, marketer and shipper of fresh mushrooms sourced globally. We have experienced consistent and steady growth since we started doing business almost 20 years ago. We are currently seeking to fill a full time position for a Sales/Admin Coordinator located in our Fremont CA office, Los Angeles CA office, Brooklyn NY office, West Grove PA office. The produce industry is very fast paced and dynamic and the ideal candidate for this position will need to ...

  13. Patient Appointment Clerks Needed!

    Vesa Health & Technology I seeking Patient Appointment Clerks to work at the VA New York Harbor Healthcare System, herein known as “Contractors”. There are various shifts available. If interested in applying for the position, please send your resume to [email removed] . She will review your resume and contact you with further information to include compensation details. Please indicate at least 3 shifts that you would be interested in working. Introduction/Background The VA New York Harbor ...

  14. Executive Assistant

      Interactive Data Corporation is a trusted leader in financial information. Thousands of financial institutions and active traders, as well as hundreds of software and service providers, subscribe to our fixed income evaluations, reference data, real-time market data, trading infrastructure services, fixed income analytics, desktop solutions and web-based solutions. Interactive Data's offerings support clients around the world with mission-critical functions, including portfolio valuation, ...

  15. Bi-Lingual English/Russian Receptionist / Admin /Office Assistant

    Bi-Lingual (English/Russian) Receptionist/Admin/Office Assistant.   We have a fast paced, professional Medical office environment. Our Team seeks a full-time Bi-Lingual English/Russian Receptionist/Administrative/Office Assistant.   This is your opportunity to be an integral part of a successful team of medical professionals. We are looking for your energetic and positive attitude to provide quality customer service to the clients, customers and agents that work with us in our heavy volume ...

  16. Practice Manager

    Practice Manager (Midtown East) Hiring an exceptionally capable and experienced Practice Manager for a well-established OBGYN office in Manhattan. World-class practice. The position is paying a highly competitive salary based on experience. The practice is highly advanced technologically, with significant EMR/PM customizations and application integration. Description: - Maintain an environment where team work is regarded as essential and key to success - Have patience and perseverance to ...

  17. Service Dispatcher

      Qualifications: Experience in extreme multi-tasking and prioritization a must.Computer literacy with working knowledge of Windows based computer applications. Strong oral and written communication skills.Ability to handle a high volume of customer calls. Must pass pre-employment drug screen and back ground check.   Responsibilities: Provide a variety of administrative and dispatching duties to service department. Processing of general office Accounts Payable.Maintain office supply closet and ...

  18. Office Assistant

    JOB ID: NYMN285 Job Title: Office Assistant Company: Job Chit Chat Job responsibilities include but are not limited to processing all outgoing mail (USPS, FedEx, and UPS) and maintaining log, maintaining general office equipment and office maintenance, copying housed materials at a high volume, ordering and inventorying office supplies, and setting up for meetings and seminars. Job Location: Manhattan (Financial District) Salary: $40K Hours: Full Time

  19. Receptionist

    Job Responsibilities and Requirements: Responsibilities Receives and directs incoming calls to appropriate personnel and voicemail. Greets and announces clients, applicants and visitors. Follows security procedures for recording guests, suppliers and Other visitors. Arranges escorts as needed. Issues visitor passes and validates parking. Assists with scheduling and preparing meeting and conference rooms. Coordinates setup of conference/meetings rooms. Arranges for and reserves projectors and Other ...

  20. Administrative Assistant, Garden/Independence House Apartment Programs

    Job Description: Collects rents & fees, maintains client finance ledgers and pays clients allowances. Assists director in arranging for building maintenance/repair. Maintains petty cash account. Assists Director with staff scheduling. Maintains staff time records. Responsible for monthly reports, records, client attendance and billing, including HUD certifications and billing. Handles certain bookkeeping functions. Conducts program banking. Receives and distributes mail/deliveries. ...

  21. Administrative Assistant (Temp to Hire)

      Responsibilities: Job Duties include but are not limited to the following: Answer incoming phone lines, take messages and route calls as required Handle incoming mail, fax, packages, etc. Handle all outgoing mail, fax, packages, etc. Greet all visitors Sort and manage files, research information, maintain and track license and insurance documents, applications and renewals Complete assigned tasks from many different people and departments Assist other departments and help out as required ...

  22. Executive Assistant - Bilingual French

    A prestigious design firm is in need of a bilingual French Executive Assistant to the President. Candidate is expected to assist this dynamic executive within a creative and innovative environment. In addition to supporting the President, (correspondence, heavy travel coordination, calendar work, expense reports, etc.), the EA will also assist with creative responsibilities which will require in-depth use of Mac and PC software, as well as and research related tasks. This is a very fast paced ...

  23. Administrative Assistant

    JOB ID: NY6034 Job Title: Administrative Assistant Company: Job Chit Chat Industry/Environment: Finance (Local Wealth Management) Responsibilities: • Utilize various software programs and design custom Excel spreadsheets to perform various analyses • Perform functions to support and backup accounts receivable, which include quarterly, annual and semi-annual invoicing, reconciling customer consulting fees, contacting customers, creating and generating reports, reviewing and collecting outstanding ...

  24. Office Manager - Salary up to $55K.

    Great opportunity for an Office Manager to join a great financial firm on Long Island. 1) Support Controller in updating and maintaining client books in QuickBooks 2. Maintain general office appearance to agreed upon professional standard 3 ) Manage document storage on the company’s network 4) Manage all mail and faxes 5) Provide general office administrative support 6) Manage all stationery, supplies, and office equipment needs; facilitate the maintenance ...