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  1. Executive Assistant to Partner & small team at world-class Hedge Fund

    The EA in this role will support a team consisting of one Partner and 4 VPs. Manage calendars and schedule meetings; prepare detailed meeting planners, schedule conference rooms, greet investors and order meals when appropriate Coordinate domestic and international travel schedules; book airline, rail, ground transportation, and lodging -- Phone coverage; screen and route calls, take detailed messages and return calls as requested -- Interact at a senior level with internal and external clients -- ...

  2. Executive Assistant at leading NYC Hedge Fund

    A well-established Hedge Fund located in Midtown Manhattan is seeking an experienced, trustworthy and experienced Executive Assistant to support the Marketing/Investor Relations team of three people. Two important qualities are flexibility and being proactive! They are looking for someone who is extremely professional, always discrete, and a skilled multitasker. This is an incredible opportunity to support a fantastic team at a very well respected firm! RESPONSIBILITIES: - Answering phones - ...

  3. Office Manager Bookkeeper

    All office work including but not limited to: Accounts Payable/Accounts Receivable General Payroll and Certified Payroll AIA billing Invoicing Proposals Maintain office records Answering Phones Filing Must know Microsoft Office (Word, Excel, Outlook), QuickBooks, Use of calculator, Internet  

  4. Executive Assistant

    Our client, an Auction House in Midtown, is seeking an Executive Assistant for the Chief Business Development Officer and General Counsel. This individual will also provide additional support to Senior management (e.g., Head of Business Development, Chief Operating Officer, CEO, Chairman), as requested.   COMPANY: Auction House POSITION: Executive Assistant LOCATION: Midtown HOURS: 8:30-6:00 COMPENSATION: DOE + benefits + discretionary bonus BACHELOR'S DEGREE REQUIRED: Yes   RESPONSIBILITIES ...

  5. Director of Communications

    Midtown non-profit organization has an opening for a Director of Communications. Great opportunity for someone looking to work in a hybrid role. The Communications Director will develop, implement and evaluate the annual communications plan in collaboration with the organization community, including executive and external affairs teams and program staff and participants. Goals: 1. To position the company, its president, and members of its Board as thought leaders and sought-after experts in the ...

  6. Executive/Personal Assistant

    Amazing role being added to staff to assist creative thinking Billionaire CEO. Must have prior EA and PA experience and like a non-traditional work atmosphere in a think tank environment. Ability to juggle multiple priorities, scheduling and also handle personal requests. Collaborative personality necessary to interface with all levels of the organization along with the ability to represent the CEO in a friendly, professional manner in all areas of life, household management, private jet coordination ...

  7. Administrative Assistant-Buying Department

    Position Title: Administrative Assistant Department: Buying office Reports to: Buyer/Senior Buyer Category: Non-Exempt Location: Valley Stream, NY Position summary: Provides advanced administrative support to our Buying Department. Responsibilities: Provides diversified, secretarial and administrative support for Buying department Prepares, types, proofreads, copies and routes memos, correspondence and reports Responds to questions and requests and researches information Schedules and ...

  8. Executive Administrative Assistant - Net Lease

    An Administrative Assistant is needed for the Net Lease division of a NYC-based firm. Some of the responsibilities in support of this team include: Handling multiple phone lines Calendar management and travel arrangements: scheduling appointments, confirming meetings, flights, Visas, cars, hotels, and other reservations Management of conference rooms Sorting and distributing correspondences Reception backup Invoicing Contact management Welcoming of guests Expense reports Event ...

  9. Executive Personal Assistant Part Time

    A Part Time Executive/Personal Assistant is needed for a prominent Upper East Side individual.   Administrative and General Support - Strong Calendar and Scheduling Responsibility – appointments, events, etc. - Strong verbal and written communication skills - Manage and prioritize all written and email correspondence for employer’s review - Organize files, documents and papers - Database Optimization – Outlook, any database software - Prioritize and help implement projects - Help ensure all ...

  10. Experience Not Required - Immediate Start

    Customer Service- Entry Level Wallace Morgan is a Sales, & Promotions firm, based in Miami. Growing from a one man band to a thriving business, we are on target to hit our goal of $2m in turnover. We know exactly what our clients need and how to provide the service; in a competitive market, with our own personal touch which our customers and clients' love! We are looking to fill positions in our Sales & Customer Service departments, which will fuel the target expectations with our clients. If you ...

  11. Assistant to the Office of General Counsel

    Title: Assistant to the Office of General Counsel Location: New York Hours: Monday through Friday, 9:00 a.m. – 6:00 p.m. (Must be available and flexible to work overtime on nights and/or weekends on the occasion when such need arises, as determined by the Assistant General Counsel). Job Summary: The Assistant to the Office of General Counsel (the “Assistant to the OGC”) assists the Office of General Counsel (the “OGC”), presently made up of four attorneys, primarily with respect to the conflicts ...

  12. TITLE INSURANCE TYPIST

    Busy title agency is seeking a full-time typist for our office in Riverhead, NY.  Candidate must have title insurance typing experience and be able to handle high volume. Responsibilities include but not limited to: Typing Title Reports Data Entry into our Database Receptionist (light phone volume) Answering and sending Emails Scanning documents General Office Admin duties Must have knowledge of: All relevant documents used in Title Reports (deeds, mortgages, CEMA's, Lis Pendens, Etc.) ...

  13. Receptionist

      A prestigious Carle Place law firm is looking for a RECEPTIONIST to effectively handle multiple priorities and assist legal administrative staff. Duties Greet clients and all office visitors Provide support to office staff: data entry, typing, merging documents, scanning, processing mail  Answer  and screen general office phones Receive incoming packages from couriers (USPS; FedEx, UPS, etc..)  Requirements Possess professional appearance Must be punctual and reliable Customer ...

  14. Immediate Start - No Experience No Problem

    Customer Service- Entry Level Wallace Morgan is a Sales, & Promotions firm, based in Miami. Growing from a one man band to a thriving business, we are on target to hit our goal of $2m in turnover. We know exactly what our clients need and how to provide the service; in a competitive market, with our own personal touch which our customers and clients' love! We are looking to fill positions in our Sales & Customer Service departments, which will fuel the target expectations with our clients. If you ...

  15. Construction Office Manager/Bookkeeper (Brooklyn)

      We are a small construction company base in Brooklyn and have been in business for over 30 years. We are looking for a part time Administrator/Bookkeeper. You should have experience working in a construction office before. Proficiency in QuickBooks, Excel and Word as well as overall computer proficiency. Accounts receivable, accounts payable, payroll, bank reconciliation, general ledger, profit & loss, billing, collections, operating expenses, answering phones, invoicing etc. Must have ability ...

  16. Manager of Human Resources

    COMPANY: Psychology Consulting Firm POSITION:Manager of Human Resources LOCATION:Midtown, Manhattan SALARY:up to 85K doe+ benefits HOURS:8:00 am to 4:00 pm or 9:00 am to 5:00 pm with some flexibility needed based on business demands BACHELORS DEGREE REQUIRED: Yes This role reports into the Managing Director for North America and liaises with the Global Chief Operating Officer. The Human Resources Manager manages all aspects of the HR function for firms North American businesses, including four US ...

  17. Office Manager - Salary up to $55K.

    Great opportunity for an Office Manager to join a great financial firm on Long Island. 1) Support Controller in updating and maintaining client books in QuickBooks 2. Maintain general office appearance to agreed upon professional standard 3 ) Manage document storage on the company’s network 4) Manage all mail and faxes 5) Provide general office administrative support 6) Manage all stationery, supplies, and office equipment needs; facilitate the maintenance ...

  18. General Contractor Project Coordinator/Assistant to Office Manager

    Project Coordinator / Assistant to Office Manager for General Contracting Company Responsibilities to include: All phases of construction project coordination: Tasks include coordinating multiple projects including: estimating and bidding, permit filing, creating and controlling project job tracking spreadsheets, ordering materials, preparing close-out documents. Work closely with architects, subcontractors, vendors and clients to coordinate project details. Provide high-level administrative ...

  19. Immediate Start - Training Provided

    Customer Service- Entry Level Wallace Morgan is a Sales, & Promotions firm, based in Miami. Growing from a one man band to a thriving business, we are on target to hit our goal of $2m in turnover. We know exactly what our clients need and how to provide the service; in a competitive market, with our own personal touch which our customers and clients' love! We are looking to fill positions in our Sales & Customer Service departments, which will fuel the target expectations with our clients. If you ...

  20. Office Manager

    Securities Sales Assistant/Office Manager for a boutique FINRA registered broker/dealer located in Rockefeller Center in New York City. We are small team of seasoned professionals that specialize in financing emerging growth companies, largely through private placements of equity and debt securities. We have a need for an energetic, motivated registered sales assistant who can interact well with sophisticated institutional and high net worth clients. Strong computer skills are required. ...

  21. Receptionist - Salary up to $55K

    Midtown financial firm has an opening for an experienced Receptionist - must have a polished, professional image and presence. Exceptional communication skills, friendly and personable are key, as well as professional phone manner. The primary role of the Receptionist is answering phones, registering and greeting guests, offering coffee, ordering supplies, stocking the kitchen, maintaining the copy machines, binding and printing presentation materials, and generally keeping the office neat and ...

  22. Sales Administrative Assistant

    We are a luxury home furnishings, rugs & accessories company looking for a proactive, personable, highly motivated and organized Administrative Assistant for its sales department. This is a great opportunity for an ambitious, responsible and detail-oriented self-starter with a strong passion for continuous learning and professional development, as this position will provide the basic foundation and necessary skill-set for a great career.   Responsibilities: Provide timely maintenance, ...

  23. Operations Assistant

      Seeking a highly organized Administrative/Operations assistant to effectively support, coordinate and execute the daily activities of our financial services management team in the heart of the Financial District, NY. Our focus is mainly on the Forex market so background knowledge is a plus.   This is an unusual opportunity for an individual who responds to variety, diversity and an independent work environment. Work as a "partner" and be treated with great respect, integrity and consideration. ...

  24. Receptionist- Assistant Office Manager

    Receptionist/Assistant to Office Manager This position will provide courteous  and efficient facilitation of internal and external telephone communications.  This person will provide administrative support and coordinate work flow for Management/Department as needed.   You will: Assist with composing correspondence, providing personal assistance, and other administrative duties. Heavy calendar management, including the scheduling of professional and individual engagements Schedule ...