eBay Classifieds  » Jobs » Administrative & office » 1-50 of 51 ads for executive assistant in New York City

 Foreign Bank/ Global Player Exciting full time opportunity now available for an Executive Assistant.  Reporting to President / CEO of foreign bank based in Manhattan.           3 to 5 years’ experience. Flair for public relations and handling C-level contacts. Responsibilities include but are not limited to: *Making travel arrangements, professionally translating documents from English to Spanish and Spanish to English, maintain executives budgeting, some travel may be required, maintaining ...

> Hi, I recruit for one of the most successful agencies in the country I work with over 100 companies so if you don’t like the menu just ask for the specials (LTM-laughing to myself) Do any of these jobs interest you? Or if not, perhaps you know someone who might be interested? A) Executive Assistants! Travel arrangements calendar management expense reporting and being able to work with and handle all levels of professional. $65K Bonus eligible! 9-00-5-30 Poised, polished, ...

Prominent Hedge Fund is seeking an Executive Assistant to a team within the company. Responsibilities include: •Booking travel arrangements, including private travel both domestic and international •Heavy calendar management •Schedule calls and meetings •Manage, update, and organize the contact database •Submit expense and reimbursement forms •Work on ad hoc projects Qualifications: •MUST have a bachelor’s degree •5+ years of EA experience within the financial services industry •Strong ...

Our client, a marquee Private Equity Firm, is seeking a bright, dynamic Executive Assistant to support two high level Executives. These high level individuals need a very strong candidate who is interested in a long term career with a fantastic organization. RESPONSIBILITIES -Managing complex schedules -Coordinating extensive travel -Answering and screening phone calls -Processing expense reports -Correspondence and note taking -Personal work including making reservations, planning small events ...

Our client, a global investment firm, is looking to hire a Second Executive Assistant to the Vice Chairman. Please note that while this is a wonderful opportunity with a huge amount of exposure, this is a very straightforward administrative role and will be taking direction from and reporting into the first assistant. The senior assistant that this candidate will be working very closely with is energetic, helpful, and absolutely lovely! The Vice Chairman will serve as a great mentor. The ideal ...

Our client is seeking to hire an Executive Assistant to work directly with their CEO at their Media and Entertainment firm located in Midtown Manhattan. The person in this position will be responsible for providing Administrative support. This role will require a proactive individual who relishes a high work load, multi-tasks with ease, and actively seeks to be involved in work groups and projects. The Executive Assistant will need to be able to juggle many tasks at once. The ideal candidate will ...

Job Responsibilities and Requirements: The ideal candidate will be highly organized, efficient and capable of handling a diverse set of responsibilities in a fast-paced environment. We are looking for a candidate that can: Organize/maintain: Meetings & calendars Travel logistics (air, ground, dining) Sales & Technology team events Meeting notes Contacts of CRO & CTO Business expense processing Maintain confidentiality with sensitive topics as needed Communicate professionally with C-level executives ...

Work for the CEO of this boutique hedge fund. The correct candidate has a minimum of 5 plus years working in a financial institution for a "C" level individual. Coordinating travel and calendar. Work as a liaison with clients. If interested please forward your resume to: [email removed]

Work for the Cief marketing Officer of this boutique money management company. The correct candidate should have a minimum of 3 plus years experience working as an admin in a marketing area of a financial corporation. Admin and projects! Great spot....if interested please forward your resume to: [email removed]

Financial firm in Midtown is seeking an Executive Assistant to support a busy team of professionals. Responsibilities include: - Heavy Calendar Management - Some Travel Arrangements - Expenses - Phone coverage - PowerPoint Presentations - Ad hoc projects Qualified Candidates will have: - 3-6 years of Administrative experience, preferably in Finance - Bachelor's Degree Base- 65-70k, plus discretionary bonus and full benefits

The company is a satellite office of a larger firm consisting of 12 employees. They are an executive retain search firm. Provide support for two Managing Partner. Focus will be in support of the MP's search work as wlll as the office administrative needs that she is involved in (operations finance equity meetings, etc). Will be responsible for scheduling meetings, conference calls and executive events such as board meetings; arranging meeting space, proving audio/visual and other equipment ...

Position - Executive Assistant Department - Legal Job Responsibilities: *         Provide full administrative support for the Partner, General Counsel and his team *         Frequent interaction with the Board of Directors, Partners and Senior Management. *         Responsible for maintaining all paperwork and files pertaining to Board of Directors meetings. *         Process expense reports for the Partner, General Counsel. *         Schedule and RSVP meetings for the Partner, General Counsel ...

Midtown merchant bank has an immediate opportunity for an Executive Assistant with five to ten years of administrative experience, a stable work history, a college degree, and success in a fast paced, busy environment. Support 2 Partners with all administrative responsibilities including travel arrangements, calendar management, expense reports, updating the client relationship management system. $75K plus bonus, medical benefits 100% paid and many other exciting benefits.  

Leading finance related company is seeking top EA/PA to assist dynamic CEO/Founding Partner.  This is a fantastic opportunity for the person who thrives in an entrepreneurial, boutique sized, fast paced culture. Responsibilities include managing a very busy travel/meetings calendar, handling personal travel and appointments, managing personal banking, acting as liaison between the client service, design and underwriting departments and staying abreast of key projects and all general admin functions. ...

My client is currently looking for a senior member of the Administrative Team to provide support to a small group of Top Executives.   Some of the responsibilities include providing administrative support to the CFO, and COO   Qualifications:   3-5 years of Executive Assistant experience Bachelor’s degree required Previous experience in managing an Administrative team Strong Outlook, Word, and Excel skills required Ability to multi-task and manage diverse projects with competing ...

Chic creative firm is seeking an EA/PA/Office Assistant for their Manhattan office. Ideal candidate has 2-4 years of experience and is a go-getter who knows how to take the ball and run with it! Responsibilities include: scheduling, calendaring, travel-planning, expenses, errands, conference planning and various projects as they come up. This is a key role in the office! The hours are 9-6pm and the salary range is 55-65k + benefits. This position is for immediate hire. Please only apply for this ...

Prestigious midtown professional services firm has an opportunity for a highly articulate, confident, discrete, and resourceful Executive Assistant. Support senior level executive by managing very dynamic calendar, scheduling meetings, assisting in the preparation of presentations, drafting documents which include moving charts from one program to another and creating formulas in Excel. 100% paid benefits, 401K match that vests immediately, contribution towards commuting and gym membership. $85K ...

Very high profile hedge fund Portfolio Manager has an opportunity for an experienced Research Assistant. Research: Print daily P&L from database, email earnings reports, research, news on Portfolio Manager's companies, print research for active names, get earnings releases and make sure PM is aware of news on her clients. Executive Assistant: Manage calendar, make travel arrangements and prepare expense reports, serve as back up for Executive's email, cover phones and arrange conferences.  $90K ...

Executive Assistant to COO Provide executive support to the Chief Operating Officer, for personal and firm related responsibilities. Maintain and oversee all vendor contracts, invoices and payment schedules for multiple office locations. Coordinate extensive travel arrangements and manage very busy calendar. Partner with other Executive Assistants to provide back up support for senior level executives.  $85K plus bonus and excellent benefits. Looking for candidates with 3-5 years of experience in a ...

  Do you have a great sense of humor... enjoy outside interests...maybe stand up comedy, photography, volunteering or riding your Harley on the weekends and just happen to have executive assistant skills?  If so, then this could be the perfect job for you! Award winning ad agency has great position open for two wildly funny, sarcastic, brilliant creative directors.  Yes, they want someone who can keep their calendar and make travel arrangements, but more than that they want a well rounded person with ...

Our client is a financial services firm located in White Plains, NY. They have an opening for an Executive Assistant to support high level executives. The ideal candidate must have prior experience working as an administrative/executive assistant; must exhibit exceptional organizational skills, strong attention to detail and the ability to multi-task in a fast paced environment. Responsibilities will be complex and confidential requiring the utmost level of discretion and independent judgment. ...

A boutique IT consulting firm located in the West Village is seeking a detail-oriented Executive Assistant to support their CEO. This is an extremely busy role that requires a great deal of organization and anticipation. This person will interact with his personal assistant on a daily basis. Ideal candidate must have prior experience supporting a senior level executive in a fast-paced environment. This is a role that demands a keen ability to prioritize and remain calm under pressure. Impeccable ...

Midtown Manhattan firm seeks an experienced Executive Assistant to provide support for senior-level executives: Duties include: • Providing administrative support for other members of the executive team. • Calendar management, scheduling meetings and appointments • Organizing travel arrangements and preparing expense reports • Ordering supplies and maintaining office equipment • Coordinating special events and involvement in special ...

 Our client, a privately held global financial services firm, is seeking a Temp to Perm Executive Assistant to support the SMD and other executives within the Investor Relations group with administrative functions. This is a hard-working, fast-paced group, and ideal candidate will have prior experience working in a similar setting.   Roles and Responsibilities: •  Constant and active time management of executive’s complex and dynamic calendar. •  Coordinate scheduling of meetings/conference calls and ...

EXECUTIVE ASSISTANT TO THE VP & CHIEF INVESTMENT OFFICER INVESTMENT MANAGEMENT QUALIFICATIONS & RESPONSIBILITIES - Interpersonal communications- capacity to interact constructively with others - superior executive assistant capabilities -use independent judgment to screen phone calls, review documentation, process expenses, maintain calenders & contacts, fax/scan/file etc -excellent organizational skills with careful attention to detail -advanced basic software ( ...

JOB ID: NYMN286 Job Title: Executive Assistant Company: Job Chit Chat Executive Assistant to support the Head of the Trading Floor as well as the trading group. Position duties include: - Heavy Phones - Calendar Management - Expense Reporting - Travel Arrangements - Etc. Job Location: Manhattan (Downtown) Salary: $35/Hour Hours: Full Time (Start at 7:30AM)

JOB ID: NYQU297 Job Title: Executive Assistant to CEO Company: Job Chit Chat Seeking a dynamic, high-energy individual to work as an Executive Assistant to CEO. Environment is fast paced and customer service oriented. Opening is considered a management-training position and is suited for an individual who demonstrates an interest in pursuing a career in the field of business, management and leadership. The right candidate will serve as the chief aide to the head of the organization and liaison to ...

This is a full time, permanent position with salary and benefits. Assisting the CEO of a Nassau County firm, you would be the first point of contact for the executive suite. Handle phones and personal visitors with utmost tact and diplomacy. Be "eyes and ears" of chief executive -- great interpersonal skills an absolute must! Interface with other high level execs within and outside of this company. Must be proficient with MS Word and Excel to produce reports, letters and other documents. ...

 A well-established Hedge Fund located in Midtown Manhattan is seeking an experienced, trustworthy and experienced Executive Assistant to support the Marketing/Investor Relations team of three people. Two important qualities are flexibility and being proactive! They are looking for someone who is extremely professional, always discrete, and a skilled multi tasker. This is an incredible opportunity to support a fantastic team at a very well respected firm! RESPONSIBILITIES: - Answering phones - ...

Prominent Hedge Fund is seeking an Executive Assistant to support two teams within the company. Responsibilities include: •Booking travel arrangements, including private travel both domestic and international •Heavy calendar management •Schedule calls and meetings •Manage, update, and organize the contact database •Submit expense and reimbursement forms •Work on ad hoc projects Qualifications: •MUST have a bachelor’s degree •5+ years of EA experience within the financial services industry •Strong ...

Are you an executive assistant who can work in a financial company and support the CFO and 5-6 other controllers? Can you be the go-to admin a 50 person office? Are you self-sufficient? Have you done a lot of scheduling, travel and expenses? Are you a whiz with PowerPoint and Excel? Are you poised, polished, professional, personable and perceptive? If so, this job may be for you-$60-80K plus paid OT and discretionary bonus-midtown NYC location

Private Equity Firm in Midtown, Manhattan is looking to hire an Executive Assistant to support a growing team of Investor Relations & Marketing professionals. This is a great opportunity for someone who wants to be involved in a challenging and dynamic environment that has a strong Executive Assistant background. The ideal candidate will be someone with a great personality who thrives in a busy environment. Responsibilities: -Answering phones and initiating responses promptly – excellent manners and ...

Growing Private Equity firm in Midtown is seeking an Executive Administrative Assistant to support three Managing Directors and their team. This is an exciting opportunity to join a growing/fast paced Private Equity firm. Responsibilities: - Assist with all administrative needs (i.e. answering phones, faxing, photocopying, calendar, correspondence, expense reports) - Coordinate domestic and international travel arrangements - Assist associates in all phases of presentation work (word processing, ...

A boutique Hedge Fund in midtown Manhattan is looking for a top notch Executive Assistant to support a Founder/Managing Partner and three Partners.The ideal candidate for this position would have prior industry experience, can work with little direction, will be detail-oriented, and have the ability to multi-task. This is an exciting opportunity to join a boutique hedge fund. RESPONSIBILITIES: - Act as a gatekeeper by answering and transferring phone calls - Scheduling meetings - Extensive ...

Leading Private Equity firm based in Midtown is seeking an Executive Administrative Assistant to support their Consulting team . This person will provide administrative support to these individuals in addition to providing coverage for the other assistants as needed. This is a very teamwork driven environment, so bring your “no task to small” mentality to the table. This is a great opportunity at a well-regarded, highly successful Private Equity firm. PRIMARY RESPONSIBILITIES: -Provide high level ...

JOB ID: NY5582 Job Title: Executive Assistant Company: Job Chit Chat Industry/Environment: Technology Responsibilities: • Executive Assistant to President, CFO, COO, VP of Sales & VP of Client Services • Scheduling-meeting, travel, events • Systematized and accelerated workflow Experience/Skills Needed: • Computer Skill, including spreadsheets and word processing-Windows and Apple • Sharp organization skills • Strong work ethic Location: Queens Salary: $33/Hour DOE Hours: Full Time

JOB ID: NY5243 Job Title: Executive Assistant Company: Job Chit Chat Industry/Environment: Event Services (Growing Fortune 500 Company) Responsibilities: • Provide high level administrative support to CEO • Arrange meetings, proof read, organize travel • Extensive experience and expertise managing top initiatives and critical projects for executive leadership Experience/Skills Needed: • Negotiating Contracts • Working with urgency • Last minute arrangements Location: Staten Island Salary: $36 ...

JOB ID: NY6028 Job Title: Executive Assistant Company: Job Chit Chat Industry/Environment: Hospitality Responsibilities: • Heavy calendar management, requiring interaction with national/international internal and external executives and assistants, as well as consultants, to coordinate a variety of complex meetings. • Communicate and handle incoming and outgoing electronic communications for executive staff, including the Vice President of Business Operations and Chief Financial Officer • Develop ...

Leading Private Equity firm is seeking an Executive Assistant to support two Partners in their New York office! This person will provide administrative support to these two Partners in addition to providing coverage for the other assistants as needed. This is a very team work driven environment so a 'nothing beneath me' mentality is essential! This is a great opportunity at an international firm! Responsibilities: -Provide high level executive support to two Partners including but not limited to ...

Prestigious Midtown-based Private Equity Firm seeks an Executive Assistant to support a Marketing Team. This is an extremely diverse role that offers growth should someone truly excel. This position requires a great amount of attention to detail and as well as exceptional communication skills. The role will support a team of 8-10 marketing professionals. This person will be tasked with managing their CRM database, so knowledge of a CRM system is highly preferred. All interested candidates MUST have ...

A leading Private Equity firm is seeking an Executive/Personal Assistant to support a Partner and three junior associates. The ideal candidate for this position will be an amazing team player with strong administrative skills. This is a great opportunity to gain exposure to the inner workings of a great firm. This is a busy and demanding role! All interested candidates must be on their toes all day every day. All interested candidates must have a minimum of 4-6 years of admin experience and be ...

Well-known organization that impacts the lives of New Yorkers every day is seeking a top-level Executive Assistant to assist the Manager of Administration with all administrative functions. Other duties include: • Provide coverage/backup and information management support • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and board of directors • Maintain executive appointment schedule by planning and scheduling meetings, conferences, ...

        Seeking Talented and Motivated Office Manager A dynamic investment firm is seeking an experienced Office Manager. This is an ideal opportunity for someone with the requisite skills who will flourish working in a collegial, collaborative, and casual environment.     We are very excited about investing to grow our business. Nonetheless, we will always choose being better over being bigger. We actively seek colleagues who share the same uncompromising focus ...

JOB ID: NY5341 Job Title: Executive Assistant Company: Job Chit Chat Industry/Environment: Educational (A successful, stable and creative company which affords one the potential to learn and grow by interaction within the company and externally in the industry) Responsibilities: • Negotiate honorariums / appearance fees & travel compensation; generate invoices / expedite payments • Manage calendar; book appearances, interviews & presentations with TV, radio & educational entities • Orchestrate ...

JOB ID: NY5777 Job Title: Executive Assistant/Office Manager Company: Job Chit Chat Industry/Environment: Real Estate (successful, fast pace, positive environment) Responsibilities: • Responsible for all finances for the company such as: balancing all accounts, monthly incoming and outgoing bills, collecting and submitting payroll, commission payouts. • Handle travel and meeting arrangements for partners • Ordering and taking inventory of office supplies and equipment Experience/Skills Needed: • ...

The company is a satellite office of a larger firm consisting of 12 employees. They are an executive retain search firm. Provide support for two Managing Directors who work remotely. Responsible for scheduling meetings, conference calls and executive events such as board meetings; arranging meeting space, proving audio/visual and other equipment/materials, coordinating travel arrangements for attendees, compiling and distributing information for meetings, processing expense reports, maintaining ...

> Hi, I recruit for Segue, one of the most successful agencies in the country I work with over 100 companies so if you don’t like the menu just ask for the specials (LTM-laughing to myself) Do any of these jobs interest you? Or if not, perhaps you know someone who might be interested? A) Executive Assistants! Travel arrangements calendar management expense reporting and being able to work with and handle all levels of professional. $65K Bonus eligible! 9-00-5-30 Poised, polished, ...

Great opportunity for an Executive Assistant to support a great boss in a Midtown marketing firm. Required Skills: 8-10 years experience supporting a top-level executive. Preferred background: Government or non-profit organization. Must be proficient in Microsoft Word, Excel, Outlook and PowerPoint. Great typing skills and Dictaphone is A +. Job Description: This is a critical position for the company. Will be responsible for representing the CEO and the company. Will provide administrative ...

Executive/Personal Assistant to Chairman (Midtown) Global Asset Manager is seeking a new Executive/Personal Assistant for their Chairman. The NY office is located on Park Ave in Midtown, Manhattan. - Candidates must have 5+ years of corporate Administrative experience from an established corporate entity. - A 4 year college degree is a must for this position - The role consists of some personal work.  - Hours are 8:30-6pm + blackberry/iphone coverage  - Salary: 100-120k + ...

Executive Assistant/Personal Assistant to President of global Media/Entertainment firm President of Global Entertainment firm is seeking a new EA/PA for the NY office. Salary: 85-95k + bonus + perks (tickets for shows and concerts) The hours are 9-6pm with OT for events -  The company pays full health benefits and pays for all travel, i-phone, laptop needs. There is also a 401k match plan after 1 year of employment. -  The NY office is approximately 300 employees. There is an LA ...