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executive administrative assistant in New York City

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  1. Administrative Assistant to EVP

    General Description of Work Performed: He/She will manage all administrative operations for the Executive Vice President and act as the primary communications resource for his office. II. Duties and Responsibilities A. In addition to structuring all administrative aspects of the EVP’s office, he/she will manage his schedule (appointments, meetings, and teleconferences), travel arrangements, restaurant reservations, car service arrangements, draft and prepare contracts, reports, proposals and general ...

  2. Hi-Level Executive Assistant- New York

    Hi-Level Executive Assistant- New York Full time- Hours 9-6, M-F- rarely OT Salary range is $50k-70’s, DOE. Entertainment Industry. • Provide day-to-day administrative support to both Senior/EVP of Corporate Strategy, Business Devo & Tech. and to a Vice President of Corporate Strategy • Perform administrative duties including, but not limited to, screening and routing phone calls, managing schedule, processing expense reports, and ensuring timely and effective communications • Provide ...

  3. Executive Assistant. Full Benefits. NYC

    JR Recruiting is seeking an Executive Assistant for NYC for a large prestigious travel agency provide administrative support to the President. Answer numerous emails daily, must have good writing skills. Will work with high end clients excellent speaking voice a must. Executive Assistant experience desired 5 years +. Should be self motivated and very reliable, requiring minimal supervision in a fast –moving environment. Salary is about 55K per year. Full benefits Medical, Dental and 401K. Phone ...

  4. French Speaking Executive Assistant - International Investment Banking

    Executive Assistant needed for an investment banking company to be responsible for co-supporting an executive team of 5 including CEO, COO, CRO, CFO & Head of HR in a fast paced, international, financial services environment. Support in this role includes, but is not limited to: Coordinating meetings, meals and phone calls both internally and externally via Outlook Working directly with all internal team members/account teams and clients Coordinating and overseeing heavy travel calendars ...

  5. Executive/Personal Assistant

    Our client is seeking a highly organized assistant to handle secretarial and administrative tasks for busy New York executive and his wife/family. This candidate should be discrete, confidential and trustworthy with a strong ability to multitask. Prior executive assistant experience is required. COMPANY: Hybrid/PE POSITION: Executive/Personal Assistant LOCATION: New York, NY and occasional days in Scarsdale, NY HOURS: 9:00 AM - 5:30 PM (with flexibility to come in earlier or stay later as needed and ...

  6. Travel Secretary- NYC Midtown

    JR Recruiting is seeking an Executive Assistant/Secretary who has experienced working as an Administrative Assistant for a Travel Agency or for an Travel Agency president NYC Midtown.Salary will be 50-60K DOE.Intermediate knowledge of Microsoft Office. Answer lot of emails daily. Call Jane Roth weekdays in New York after you email your resume. Jane Roth cell 917-703-0009

  7. Junior Administrative Assistant

    An office in Midtown Manhattan is looking for a Junior Administrative Assistant to join their global firm. The person in this role will be supporting the office with all of its administrative tasks, so a true team player attitude is a must. The culture at this firm is great, and this position allows the Assistant to wear many different hats. This is a wonderful opportunity for someone who is looking to gain experience and thrive in a warm and welcoming company. Job Title: Junior Administrative ...

  8. Executive Assistant to Partner & small team at world-class Hedge Fund

    The EA in this role will support a team consisting of one Partner and 4 VPs. Manage calendars and schedule meetings; prepare detailed meeting planners, schedule conference rooms, greet investors and order meals when appropriate Coordinate domestic and international travel schedules; book airline, rail, ground transportation, and lodging -- Phone coverage; screen and route calls, take detailed messages and return calls as requested -- Interact at a senior level with internal and external clients -- ...

  9. Executive Assistant at leading NYC Hedge Fund

     A well-established Hedge Fund located in Midtown Manhattan is seeking an experienced, trustworthy and experienced Executive Assistant to support the Marketing/Investor Relations team of three people. Two important qualities are flexibility and being proactive! They are looking for someone who is extremely professional, always discrete, and a skilled multitasker. This is an incredible opportunity to support a fantastic team at a very well respected firm! RESPONSIBILITIES: - Answering phones - ...

  10. Executive Assistant to CEO at global firm

    Executive Assistant to CEO (Midtown) Global Asset Manager is seeking a new Executive Assistant for their CEO. The NY office is located in Midtown, Manhattan. - Candidates must have 5-7+ years of corporate Administrative experience from an established corporate entity. - A four year college degree is a must for this position - The role consists of about 25% personal work.  - Hours are 8:30-6pm + blackberry/iphone coverage  - Salary: 100-110k + discretionary bonus. - Chef on staff for breakfast and ...

  11. Executive/Personal Assistant to CEO/Chairman

    Executive/Personal Assistant to CEO/Chairman (Midtown)- Interviewing immediately starting January 7, 2014. Global firm is seeking a new Executive/Personal Assistant for their CEO/Chairman. The NY office is located on Madison Ave in Midtown, Manhattan. - Candidates must have 5-7+ years of corporate Administrative experience from an established corporate entity. - A four year college degree is a must for this position - The role consists of about 30% personal work.  - Hours are 8:30-6:30pm + iphone ...

  12. Executive/Personal Assistant to Chairman in NYC

    Executive/Personal Assistant to Chairman (Midtown)   Global Asset Manager is seeking a new Executive/Personal Assistant for their Chairman's office. The NY office is located on Park Ave in Manhattan. - Candidates must have 5+ years of corporate Administrative experience from an established corporate entity. - A four year college degree is a must for this position - The role consists of some personal work.  - Hours are 8:30-6pm + blackberry/iphone coverage  - Salary: 100-120k + bonus. - Chef on ...

  13. Executive Assistant at Private Equity firm for 2 Managing Directors

    Search launch: January 2014 The role supports the two Managing Directors of a well established Private Equity firm with a warm and familial culture. This role also has a small amount of office management and projects such as planning the company outing, holiday event and office party planning. The office has a fun, fast paced, social culture. The ideal candidate will have 2-4 years of experience in a busy administrative role, have a flexible attitude, understand confidentiality, and thrive in a ...

  14. Executive Assistant to CEO

    Executive Assistant to CEO Located in New York, NY An exciting technology firm is looking for a dedicated Executive Assistant to support the CEO. The CEO is looking for someone to be their true partner. The person in the role will act as the liaison between the CEO, the office, and the other Executives. They are looking for someone who is able to anticipate needs, coordinate logistics, and troubleshoot issues before they arise. The company is growing like wildfire, and it has a corporate, "Google" ...

  15. Polished Receptionist for Financial Services Company

    A Receptionist/Administrative Assistant is needed for an international Financial Services Company, providing support to various teams and executives. We are seeking candidates with a minimum of a Bachelor's Degree and from a top university. Must be comfortable in a fast-paced, corporate environment and have excellent written and verbal communication skills. Strong presentation skills and a professional polish are a must for this role as it is a client-facing position. Responsibilities include, but ...

  16. Virtual Executive/Personal Assistant- Professional Services

    Busy Chief Executive of professional services search firm requires an Executive Assistant to handle all administrative aspects of the business and some personal matters as well. The right candidate for the role must be able to work independently and under pressure. Confident manner and highest levels of written and verbal English skills are crucial. Work includes database management, calendar management and preparation for client meetings, expense management and providing efficient support to the ...

  17. Executive Administrative Assistant

    Administrative Assistant to work in our administrative offices located in the Battery Park area of New York City. In this position, you will be responsible for assisting the executive leadership team within Finance, Marketing, Legal, IT, Clinical Medicine, Enrollment Management and Operations. Your duties will include document preparation and typing, taking meeting notes or minutes, research and information gathering on the Internet, making/ confirming appointments, reconciliation of expenses, ...

  18. Executive Assistant

    Job Responsibilities and Requirements:  Responsible for calendar management Handle all travel arrangements Process business related expenses Assist in creating, proofreading and editing presentations and reports using MS Office. Answer phones and direct calls to appropriate party promptly and efficiently Provide back up support for various administrative operations, including front desk Priority and manage multiple projects simultaneously, and follow through on issues in a timely manner Assist with ...

  19. Administrative Assistant at Investment Firm

    Our client, a large Investment firm, is seeking an Administrative Assistant for a busy team. Candidate work in a fast-pace environment and have the opportunity to be part of a rapidly expanding company. The candidate in this role will manage multiple priorities on a daily basis and must be able to respond quickly to time-sensitive material. Responsibilities include: - Heavy international and domestic travel arrangements that are constantly changing - Heavy Calendar Management on Outlook - Expenses - ...

  20. Receptionist

    Job Responsibilities and Requirements:  Receptionist The Receptionist will answer phones, greet clients and visitors and sort incoming and outgoing mail. He or she will also perform a number of Other administrative Duties such as appointment scheduling, preparing documents and letters and managing conference room calendars. The receptionist also assists Other employees in handling overflow work, and may be called on to stand in for absent employees in an administrative capacity. Responsibilities: ...

  21. Executive Assistant - International Investment Banking

    Executive Assistant needed for an investment banking company to be responsible for co-supporting an executive team of 5 including CEO, COO, CRO, CFO & Head of HR in a fast paced, international, financial services environment. Support in this role includes, but is not limited to: Coordinating meetings, meals and phone calls both internally and externally via Outlook Working directly with all internal team members/account teams and clients Coordinating and overseeing heavy travel calendars ...

  22. Executive Assistant to EVP of Human Resources

    Job description Responsibilities: Support the EVP of Human Resources Downtown Bank 75-85K Must be able to project-manage with limited direction from senior executives and exercise significant discretion and sound judgment Receive, screen, and direct incoming calls, visitors, mail, and email while exercising a high level of discretion in managing the confidential and sensitive nature of communications Manage the executive's HR processing and approvals systems (including onboarding new employees) ...

  23. Executive Assistant - Hedge fund CEO

    We’re seeking a highly organized senior level executive assistant to effectively support, initiate and coordinate the daily activities of the high profile hedge fund founder and CEO.  The ideal candidate  will be polished, well spoken, have strong professional presence and dynamic personality.  Will have the ability to interact with staff (at all levels) in a fast paced environment, often under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism ...

  24. Executive Assistant (with QUICKBOOKS)-who wants to be Office Manager

    Executive Assistant/Assistant Office Manager Can you hit the ground running as an Office Manager/Executive Administrator in Long Island? Are you experienced with escrow and billing matters? Executive assistants with Quickbooks experience might work here. This L.I. law firm has an immediate need for a focused, driven, technologically proficient Executive Administrator to manage firm operations. It is a family business with a cordial, but hard-working, culture. The responsibilities include ...