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assistant in New York City

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  1. Executive Assistant to Managing Partner - Salary up to $70K

    The company is a satellite office of a larger firm consisting of 12 employees. They are an executive retain search firm. Provide support for two Managing Partner. Focus will be in support of the MP's search work as wlll as the office administrative needs that she is involved in (operations finance equity meetings, etc). Will be responsible for scheduling meetings, conference calls and executive events such as board meetings; arranging meeting space, proving audio/visual and other equipment ...

  2. Administrative Assistant (Celebrity Owned firm)  50K

    Well Known Real;Estate firm Reporting to the Executive Vice President of Strategic Development and the Senior Vice President of Acquisitions and Development, to provide comprehensive administrative support with a focus on scheduling, travel, logistics and meeting planning activities.  SPECIFIC DUTIES: Ensures phones are monitored, callers are assisted and appropriately directed Interacts with internal executive management, and senior level external contacts on business matters, screening and ...

  3. Executive Assistant to the CEO

    Midtown real estate firm has an immediate need to support the Managing Partner. Interviewing now and hiring immediately. The position supports the Managing Partner of family owned/management real estate firm consisting of 18 luxury and mixed use buildings (900 apartments). Residential and commercial properties. They need an Executive Assistant to be a gatekeeper/right hand. Assist with following up on bids, dealing with contractors and service companies, and to become the client representative. ...

  4. Administrative Assistant

    Looking to hire a recent college graduate with 1-3 years previous office experience. You will support a top producing Wealth Manager.  This is an amazing opportunity to work with a team of investment sales professionals at a global bank.  Our ideal candidate is looking to enter the financial services industry and must have superior MS Excel skills. You will be responsible for all administrative functions (i.e., schedule/calendar management, travel arrangements and expense reports), as well as trade ...

  5. Executive Assistant - International Investment Banking

    Executive Assistant needed for an investment banking company to be responsible for co-supporting an executive team of 5 including CEO, COO, CRO, CFO & Head of HR in a fast paced, international, financial services environment. Support in this role includes, but is not limited to: Coordinating meetings, meals and phone calls both internally and externally via Outlook Working directly with all internal team members/account teams and clients Coordinating and overseeing heavy travel calendars ...

  6. Administrative Assistant

    Well established Financial Advisor Practice in Melville Long Island is looking for a full time Administrative Assistant.   Great opportunity to secure a long-term, stable and growth oriented position with a growing Financial Advisory practice. Responsibilities would include acting as executive and sales assistant to a top Advisor team as well as working directly with our firm's high net worth clients.   Requirements: Prior financial services support experience (Securities Licenses strongly ...

  7. ADMINISTRATIVE ASSISTANT - Health and Fitness Group

    This international brand, the largest owner and operator of health and fitness clubs in the North East, is looking for an Administrative Assistant to support the Finance and Legal departments.  This position is located at the corporate office in midtown Manhattan. POSITION OVERVIEW: ·         Candidate should be self-motivated; resourceful and takes initiative in seeking projects from others.  ·         Works and communicates effectively with internal and external clients. ·         Receives ...

  8. Junior Administrative Assistant

    An office in Midtown Manhattan is looking for a Junior Administrative Assistant to join their global firm. The person in this role will be supporting the office with all of its administrative tasks, so a true team player attitude is a must. The culture at this firm is great, and this position allows the Assistant to wear many different hats. This is a wonderful opportunity for someone who is looking to gain experience and thrive in a warm and welcoming company. Job Title: Junior Administrative ...

  9. Executive Assistant to Partner & small team at world-class Hedge Fund

    The EA in this role will support a team consisting of one Partner and 4 VPs. Manage calendars and schedule meetings; prepare detailed meeting planners, schedule conference rooms, greet investors and order meals when appropriate Coordinate domestic and international travel schedules; book airline, rail, ground transportation, and lodging -- Phone coverage; screen and route calls, take detailed messages and return calls as requested -- Interact at a senior level with internal and external clients -- ...

  10. Executive Assistant at leading NYC Hedge Fund

     A well-established Hedge Fund located in Midtown Manhattan is seeking an experienced, trustworthy and experienced Executive Assistant to support the Marketing/Investor Relations team of three people. Two important qualities are flexibility and being proactive! They are looking for someone who is extremely professional, always discrete, and a skilled multitasker. This is an incredible opportunity to support a fantastic team at a very well respected firm! RESPONSIBILITIES: - Answering phones - ...

  11. Executive Assistant to CEO at global firm

    Executive Assistant to CEO (Midtown) Global Asset Manager is seeking a new Executive Assistant for their CEO. The NY office is located in Midtown, Manhattan. - Candidates must have 5-7+ years of corporate Administrative experience from an established corporate entity. - A four year college degree is a must for this position - The role consists of about 25% personal work.  - Hours are 8:30-6pm + blackberry/iphone coverage  - Salary: 100-110k + discretionary bonus. - Chef on staff for breakfast and ...

  12. Executive/Personal Assistant to CEO/Chairman

    Executive/Personal Assistant to CEO/Chairman (Midtown)- Interviewing immediately starting January 7, 2014. Global firm is seeking a new Executive/Personal Assistant for their CEO/Chairman. The NY office is located on Madison Ave in Midtown, Manhattan. - Candidates must have 5-7+ years of corporate Administrative experience from an established corporate entity. - A four year college degree is a must for this position - The role consists of about 30% personal work.  - Hours are 8:30-6:30pm + iphone ...

  13. Executive/Personal Assistant to Chairman in NYC

    Executive/Personal Assistant to Chairman (Midtown)   Global Asset Manager is seeking a new Executive/Personal Assistant for their Chairman's office. The NY office is located on Park Ave in Manhattan. - Candidates must have 5+ years of corporate Administrative experience from an established corporate entity. - A four year college degree is a must for this position - The role consists of some personal work.  - Hours are 8:30-6pm + blackberry/iphone coverage  - Salary: 100-120k + bonus. - Chef on ...

  14. Executive Assistant at Private Equity firm for 2 Managing Directors

    Search launch: January 2014 The role supports the two Managing Directors of a well established Private Equity firm with a warm and familial culture. This role also has a small amount of office management and projects such as planning the company outing, holiday event and office party planning. The office has a fun, fast paced, social culture. The ideal candidate will have 2-4 years of experience in a busy administrative role, have a flexible attitude, understand confidentiality, and thrive in a ...

  15. Executive Assistant to CEO

    Executive Assistant to CEO Located in New York, NY An exciting technology firm is looking for a dedicated Executive Assistant to support the CEO. The CEO is looking for someone to be their true partner. The person in the role will act as the liaison between the CEO, the office, and the other Executives. They are looking for someone who is able to anticipate needs, coordinate logistics, and troubleshoot issues before they arise. The company is growing like wildfire, and it has a corporate, "Google" ...

  16. Executive Assistant - Fashion Company

     Major apparel company is seeking a polished, experienced, college education Executive Assistant to join their growing company.  Must have large fashion company background, have experience supporting multiple high level senior executives on daily calendars, personal tasks, travel arrangements, etc.  Must have a minimum of 4-6 years of this exact experience from a large garment/fashion company to be considered.  We are only looking for those stellar candidates who have a stable work background and ...

  17. Assistant Admission Representative needed immediately

    Assistant Admission Representatives for a beauty school in Nassau County, Responsibilities will be: Managing the admissions process from inquiry to enrollment. Communicating the school's identity and values to prospective families. Preparing and executing marketing and advertisements, such as social networking, on-air promotions, online banner ads, email marketing, print ads and create in house publications. Planning events, such as open houses, Hair and fashion shows, with surrounding salons and ...

  18. Executive Assistant  ---- C Level

    C Level  Executive  is recruiting for an Executive  Assistant  to assist with day to day running of department   ----  this is a  business assistant position  --  Individual  needs to have experience working at   C level  College Degree  Salary  to 90K   College Degree

  19. Administrative Assistant

    Job Title: Administrative Assistant Duration: 1 Month Job Description: Responsibility: Responsible for scheduling appointments, giving information to callers, taking dictation, making travel arrangements and otherwise relieving officials of clerical work and minor administrative and business detail. Responsible for maintaining correspondence and data files, often confidential in nature. Works under general supervision. Experience and Skills: Must have Associate's Degree or 2-3 years work experience ...

  20. Data Entry Assistant

      The Data Entry Technician is responsible for entering data into the Certified Laboratories Information Management System (LIMS) in a timely and accurate manner.  Data Entry Technicians post mail, fax and e-mail clients, and maintain the filing system in the Central File Room.     CRITICAL SUCCESS FACTORS: Record all types of samples into the Certified Laboratory LIMS, using transmittals, packaging labels and verbal instructions to accurately keypunch sample type, client and test required. ...

  21. Research Assistant

    Growing global long/short equity hedge fund manager is seeking a Research Assistant to support the investment team. The firm currently manages assets in excess of $1 billion and is located in Greenwich, CT.  The team consists of 15 professionals and there is a large opportunity for growth.   Responsibilities include but are not limited to: Managing calendars, phones, travel arrangements Assisting with administrative duties and ad hoc projects Managing vendor and sell-side relationships ...

  22. Administrative Assistant to EVP

    General Description of Work Performed: He/She will manage all administrative operations for the Executive Vice President and act as the primary communications resource for his office. II. Duties and Responsibilities A. In addition to structuring all administrative aspects of the EVP’s office, he/she will manage his schedule (appointments, meetings, and teleconferences), travel arrangements, restaurant reservations, car service arrangements, draft and prepare contracts, reports, proposals and general ...

  23. Hi-Level Executive Assistant- New York

    Hi-Level Executive Assistant- New York Full time- Hours 9-6, M-F- rarely OT Salary range is $50k-70’s, DOE. Entertainment Industry. • Provide day-to-day administrative support to both Senior/EVP of Corporate Strategy, Business Devo & Tech. and to a Vice President of Corporate Strategy • Perform administrative duties including, but not limited to, screening and routing phone calls, managing schedule, processing expense reports, and ensuring timely and effective communications • Provide ...

  24. Administrative Assistant

    Schare & Associates is a small company located in Oceanside, NY. At this time we are looking for an Administrative Assistant for immediate hire. The position would be approximately 25 hours per week (the hours are flexible) with plenty of room for advancement in the future.  We are looking for someone who is detail oriented, organized, and has a great personality. Responsibilities will include organizing databases, creating and sending out promotional items, sending samples, answering phones & ...