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administrative assistant in New York City

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  1. ADMINISTRATIVE ASSISTANT - Health and Fitness Group

    This international brand, the largest owner and operator of health and fitness clubs in the North East, is looking for an Administrative Assistant to support the Finance and Legal departments.  This position is located at the corporate office in midtown Manhattan. POSITION OVERVIEW: ·         Candidate should be self-motivated; resourceful and takes initiative in seeking projects from others.  ·         Works and communicates effectively with internal and external clients. ·         Receives ...

  2. Junior Administrative Assistant

    An office in Midtown Manhattan is looking for a Junior Administrative Assistant to join their global firm. The person in this role will be supporting the office with all of its administrative tasks, so a true team player attitude is a must. The culture at this firm is great, and this position allows the Assistant to wear many different hats. This is a wonderful opportunity for someone who is looking to gain experience and thrive in a warm and welcoming company. Job Title: Junior Administrative ...

  3. Administrative Assistant

    Luxury home furnishings, rugs & accessories company is looking for a proactive, personable, highly motivated and organized Administrative Assistant for its sales department. This is a great opportunity for an ambitious, responsible and detail-oriented self-starter with a strong passion for continuous learning and professional development, as this position will provide the basic foundation and necessary skill-set for a great career.   Responsibilities: Provide timely maintenance, development and ...

  4. Administrative Assistant II

    Job Description : Under general supervision, provides general administrative support to a department or group of professionals. Collects, compiles and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Requires the ability to exercise independent judgement and employ basic reasoning skills. May provide work leadership to secretarial or clerical personnel. Typically requires a high school education and 2 to 4 years related experience. * ...

  5. Temp-To-Perm Administrative Assistant at Financial Firm-NYC - 50-60K+B

    Rapidly growing financial firm needs a new administrative assistant ASAP!   Calendar management, travel arrangements, prep for meetings, dela with all levels of management, answer phones, hendle various projects as they arise.   Amazing opportunity to get your foot in the door at a fantastic, well known financial firm!  

  6. Administrative Assistant Receptionist

    ~~We're looking for a dynamic, sharp, organized person to assist us in our front office. We're a 62 year young fast paced real estate organization and are looking for the following traits:  1. Loyalty  2. Great organizational skills  3. Reliability  4. Technologically literate  5. Excellent Telephone Voice  6. Quick Learner  7. Min 60 WPM typing skills.  8. Working knowledge of Microsoft Office products  If this is you, then we need to talk. Ideally I'm looking for someone to fill Friday from 1-6 ...

  7. Administrative Assistant

    Job Responsibilities and Requirements:  We are Seeking an Experienced assistant to support multiple attorneys in support of these efforts. Responsibilities: Provide administrative support on a Primary basis to multiple Counsels and Attorneys; Compose, proofread, and edit confidential memoranda and correspondence; Arrange, schedule and confirm meetings and handle miscellaneous services in connection with such meetings; Coordinate travel arrangements and ensure timely processing of expense vouchers; ...

  8. Executive Administrative Assistant

    Administrative Assistant to work in our administrative offices located in the Battery Park area of New York City. In this position, you will be responsible for assisting the executive leadership team within Finance, Marketing, Legal, IT, Clinical Medicine, Enrollment Management and Operations. Your duties will include document preparation and typing, taking meeting notes or minutes, research and information gathering on the Internet, making/ confirming appointments, reconciliation of expenses, ...

  9. Administrative Assistant for Executive Team - Hedge Fund Solutions

    Leading global investment firm is seeking a dynamic Administrative Assistant for their Midtown office.  The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to balance priorities. Preferred experience handling Board of Directors meetings, board materials, travel accommodations etc. Experience and interest in being an admin within the finance field ...

  10. Receptionist/Administrative Assistant-Top NYC Hedge Fund-40-55K+B

    Top NYC Hedge Fund is seeking a Receptionist/Administrative Assistant to support a small and growing office - This is an addition to staff - welcome all guests - handle and oversee the entire front office area including ordering office supplies and manage conference room area.   Amazing opportunity - Growth possibilities for the right individual -   Must have 4 year degree and great computer skills along with strong customer service skills and a great attitude!      

  11. Real Estate Administrative Assistant

    Private Real Estate Investment Firm seeking an organized, efficient and dependable office administrative assistant. We are specifically looking for an individual with go-getter attitude that would produce quality results. Responsibilities include, but are not limited to: answering phones, processing mail daily, dealing with tenant, construction and property management matters, data entry, scanning, filing, administrative support and assisting with day-to-day office operations. Requirements: ...

  12. Administrative Assistant at Investment Firm

    Our client, a large Investment firm, is seeking an Administrative Assistant for a busy team. Candidate work in a fast-pace environment and have the opportunity to be part of a rapidly expanding company. The candidate in this role will manage multiple priorities on a daily basis and must be able to respond quickly to time-sensitive material. Responsibilities include: - Heavy international and domestic travel arrangements that are constantly changing - Heavy Calendar Management on Outlook - Expenses - ...

  13. Administrative Assistant

    Looking to hire a dynamic, financial service Admin Assistant to support all administrative functions, trade activity and provide sales support for a top producing Wealth Manager. Other responsibilities include schedule/calendar management, travel arrangements and expense reports.  Our ideal candidate has 3 years experience working in the financial services industry and must have superior Microsoft Excel skills. You must have previous office experience.  Series 7 license would be a plus! Equally ...

  14. ADMINISTRATIVE ASSISTANT

    Hi-Tech Home Automation Co. seeks an entry level assistant. Training will be provided. Must be self-starter w/computer & organizational skills. Proficiency in Microsoft Word, Excel & Outlook with some knowledge of Adobe Photoshop. Duties include, filing, fielding phone calls, maintaining web site & photocopying/printing. Tasks include, but not limited to, managing inventory, monthly reconciliation of invoices, pulling products from stock, recording quantities, receiving and signing for packages, ...

  15. Administrative Assistant-Buying Department

    Job Description   Position Title: Administrative Assistant Department:     Buying office Reports to:       Assistant Buyer Category:         non-exempt Location:          Valley Stream, NY   Position summary: Provides advanced administrative support to buyers and assistant buyers. Responsibilities: Provides diversified, secretarial and administrative support for Buying department Prepares, types, proofreads, copies and routes memos, correspondence and reports   Responds to questions ...

  16. Administrative Assistant

    Job Responsibilities and Requirements:  Responsibilities will include: Assist with monthly billing, including matching back-up documentation with applicable project and preparing invoices for mailing Gathers and compiles Information and produces reports (project status, staffing financial, etc.) Prepares invoices and assists with collections Processes accounts-payable invoices and expense reports Answers and routes incoming calls. Greets office visitors Handles incoming and outgoing mail and ...

  17. Administrative Assistant

    Business Relationship Management - Public Finance *Job Location New York 50-60k.. 3 years of admin experience *Department Overview We are looking for administrative support person to perform routine administrative duties. This person would understand company policies and procedures and the importance of trust, confidentiality, and accuracy. *Job Description • Provide administrative support for Public Finance and Latin America BRM groups. • Coordinate travel arrangements, prepare itineraries, and ...

  18. ADMINISTRATIVE ASSISTANT - INVESTMENTS & REAL ESTATE

      ADMINISTRATIVE/EXECUTIVE ASSISTANT - INVESTMENTS & REAL ESTATE ORG. (to 65K plus bonus) Prestigious NYC boutique Investment organization seeks motivated individual with a proactive and detail-oriented personality to support the day-to-day activity of the Director and other diverse staff support duties within a privately-held investment firm.  Candidate should be comfortable working in a demanding environment.  Prior experience working within a investment and/or commercial real estate development ...

  19. Administrative Assistant Bookkeeper

     Administrative Assistant Bookkeeper Open position located in Hauppauge, NY Currently searching for an Administrative Assistant with bookkeeping, accounts payable, and accounts receivable experience.  This is a temporary to hire position.   Requirements: 3+ years in an administrative assistant role Proven history of accurate bookkeeping knowledge Experience in both AP/AR Outstanding MS Excel Skills Able to communicate clearly  Excellent phone skills Ability to handle large call volume ...

  20. Administrative Assistant (Maternity Cover)

    Our client, a financial firm, is seeking a temp administrative assistant. Candidates must commit to the entire length of the temp assignment (6 months).  The candidate should be a team player, extremely motivated, organized, and have strong attention to detail. Responsibilities: • Heavy travel arrangements (domestic and international) and complex itineraries • Calendar management • Phone coverage and email correspondence • Projects as needed Qualifications: • Bachelor's degree is a MUST • 1-3 years ...

  21. Administrative Assistant, Garden/Independence House Apartment Programs

    Job Description: Collects rents & fees, maintains client finance ledgers and pays clients allowances. Assists director in arranging for building maintenance/repair. Maintains petty cash account. Assists Director with staff scheduling. Maintains staff time records. Responsible for monthly reports, records, client attendance and billing, including HUD certifications and billing. Handles certain bookkeeping functions. Conducts program banking. Receives and distributes mail/deliveries. ...

  22. Administrative Assistant (Temp to Hire)

      Responsibilities: Job Duties include but are not limited to the following: Answer incoming phone lines, take messages and route calls as required Handle incoming mail, fax, packages, etc. Handle all outgoing mail, fax, packages, etc. Greet all visitors Sort and manage files, research information, maintain and track license and insurance documents, applications and renewals Complete assigned tasks from many different people and departments Assist other departments and help out as required ...

  23. Administrative Assistant   Senior

    Performs secretarial and clerical duties for one or more people. Answers, places and screens telephone calls. Schedules appointments, makes travel arrangements. Distributes mail, receives visitors, maintains files, prepares correspondence and reports. May take dictation or transcription. Has knowledge of one or more word processing programs and basic on the job PC experience producing general memos and letters. Can perform general functions such as start-up, deleting, saving and printing. May be ...

  24. Administrative Assistant

    JOB ID: NY6034 Job Title: Administrative Assistant Company: Job Chit Chat Industry/Environment: Finance (Local Wealth Management) Responsibilities: • Utilize various software programs and design custom Excel spreadsheets to perform various analyses • Perform functions to support and backup accounts receivable, which include quarterly, annual and semi-annual invoicing, reconciling customer consulting fees, contacting customers, creating and generating reports, reviewing and collecting outstanding ...