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  1. Administrative Assistant

    Job Title: Administrative Assistant Duration: 1 Month Job Description: Responsibility: Responsible for scheduling appointments, giving information to callers, taking dictation, making travel arrangements and otherwise relieving officials of clerical work and minor administrative and business detail. Responsible for maintaining correspondence and data files, often confidential in nature. Works under general supervision. Experience and Skills: Must have Associate's Degree or 2-3 years work experience ...

  2. Administrative and Clerical

    Administrative Assistant needed for established company in Massapequa area.  The successful candidate will provide office work including data entry, proposals, client contact and follow up, etc. Requirements: Working knowledge of Microsoft office (word, excel) QuickBooks, a plus Good communications Team player Ability to work under pressure Take direction Accuracy

  3. Administrative Assistant to EVP

    General Description of Work Performed: He/She will manage all administrative operations for the Executive Vice President and act as the primary communications resource for his office. II. Duties and Responsibilities A. In addition to structuring all administrative aspects of the EVP’s office, he/she will manage his schedule (appointments, meetings, and teleconferences), travel arrangements, restaurant reservations, car service arrangements, draft and prepare contracts, reports, proposals and general ...

  4. Administrative Assistant

    Schare & Associates is a small company located in Oceanside, NY. At this time we are looking for an Administrative Assistant for immediate hire. The position would be approximately 25 hours per week (the hours are flexible) with plenty of room for advancement in the future.  We are looking for someone who is detail oriented, organized, and has a great personality. Responsibilities will include organizing databases, creating and sending out promotional items, sending samples, answering phones & ...

  5. Administrative Assistant

    Job Description   Position Title: Administrative Assistant Department:     Buying office Reports to:       Assistant Buyer Category:         non-exempt Location:          Valley Stream, NY   Position summary: Provides advanced administrative support to buyers and assistant buyers. Responsibilities: Provides diversified, secretarial and administrative support for Buying department Prepares, types, proofreads, copies and routes memos, correspondence and reports   Responds to questions ...

  6. ADMINISTRATIVE ASSISTANT - Health and Fitness Group

    This international brand, the largest owner and operator of health and fitness clubs in the North East, is looking for an Administrative Assistant to support the Finance and Legal departments.  This position is located at the corporate office in midtown Manhattan. POSITION OVERVIEW: ·         Candidate should be self-motivated; resourceful and takes initiative in seeking projects from others.  ·         Works and communicates effectively with internal and external clients. ·         Receives ...

  7. Junior Administrative Assistant

    An office in Midtown Manhattan is looking for a Junior Administrative Assistant to join their global firm. The person in this role will be supporting the office with all of its administrative tasks, so a true team player attitude is a must. The culture at this firm is great, and this position allows the Assistant to wear many different hats. This is a wonderful opportunity for someone who is looking to gain experience and thrive in a warm and welcoming company. Job Title: Junior Administrative ...

  8. Administrative Assistant

    Luxury home furnishings, rugs & accessories company is looking for a proactive, personable, highly motivated and organized Administrative Assistant for its sales department. This is a great opportunity for an ambitious, responsible and detail-oriented self-starter with a strong passion for continuous learning and professional development, as this position will provide the basic foundation and necessary skill-set for a great career.   Responsibilities: Provide timely maintenance, development and ...

  9. Temp-To-Perm Administrative Assistant at Financial Firm-NYC - 50-60K+B

    Rapidly growing financial firm needs a new administrative assistant ASAP!   Calendar management, travel arrangements, prep for meetings, dela with all levels of management, answer phones, hendle various projects as they arise.   Amazing opportunity to get your foot in the door at a fantastic, well known financial firm!  

  10. Administrative Assistant Receptionist

    ~~We're looking for a dynamic, sharp, organized person to assist us in our front office. We're a 62 year young fast paced real estate organization and are looking for the following traits:  1. Loyalty  2. Great organizational skills  3. Reliability  4. Technologically literate  5. Excellent Telephone Voice  6. Quick Learner  7. Min 60 WPM typing skills.  8. Working knowledge of Microsoft Office products  If this is you, then we need to talk. Ideally I'm looking for someone to fill Friday from 1-6 ...

  11. Administrative Assistant

    Job Responsibilities and Requirements:  We are Seeking an Experienced assistant to support multiple attorneys in support of these efforts. Responsibilities: Provide administrative support on a Primary basis to multiple Counsels and Attorneys; Compose, proofread, and edit confidential memoranda and correspondence; Arrange, schedule and confirm meetings and handle miscellaneous services in connection with such meetings; Coordinate travel arrangements and ensure timely processing of expense vouchers; ...

  12. Executive Administrative Assistant

    Administrative Assistant to work in our administrative offices located in the Battery Park area of New York City. In this position, you will be responsible for assisting the executive leadership team within Finance, Marketing, Legal, IT, Clinical Medicine, Enrollment Management and Operations. Your duties will include document preparation and typing, taking meeting notes or minutes, research and information gathering on the Internet, making/ confirming appointments, reconciliation of expenses, ...

  13. Receptionist/Administrative Assistant-Top NYC Hedge Fund-40-55K+B

    Top NYC Hedge Fund is seeking a Receptionist/Administrative Assistant to support a small and growing office - This is an addition to staff - welcome all guests - handle and oversee the entire front office area including ordering office supplies and manage conference room area.   Amazing opportunity - Growth possibilities for the right individual -   Must have 4 year degree and great computer skills along with strong customer service skills and a great attitude!      

  14. Real Estate Administrative Assistant

    Private Real Estate Investment Firm seeking an organized, efficient and dependable office administrative assistant. We are specifically looking for an individual with go-getter attitude that would produce quality results. Responsibilities include, but are not limited to: answering phones, processing mail daily, dealing with tenant, construction and property management matters, data entry, scanning, filing, administrative support and assisting with day-to-day office operations. Requirements: ...

  15. Administrative Assistant at Investment Firm

    Our client, a large Investment firm, is seeking an Administrative Assistant for a busy team. Candidate work in a fast-pace environment and have the opportunity to be part of a rapidly expanding company. The candidate in this role will manage multiple priorities on a daily basis and must be able to respond quickly to time-sensitive material. Responsibilities include: - Heavy international and domestic travel arrangements that are constantly changing - Heavy Calendar Management on Outlook - Expenses - ...

  16. ADMINISTRATIVE ASSISTANT

    Hi-Tech Home Automation Co. seeks an entry level assistant. Training will be provided. Must be self-starter w/computer & organizational skills. Proficiency in Microsoft Word, Excel & Outlook with some knowledge of Adobe Photoshop. Duties include, filing, fielding phone calls, maintaining web site & photocopying/printing. Tasks include, but not limited to, managing inventory, monthly reconciliation of invoices, pulling products from stock, recording quantities, receiving and signing for packages, ...

  17. Administrative Assistant

    Job Responsibilities and Requirements:  Responsibilities will include: Assist with monthly billing, including matching back-up documentation with applicable project and preparing invoices for mailing Gathers and compiles Information and produces reports (project status, staffing financial, etc.) Prepares invoices and assists with collections Processes accounts-payable invoices and expense reports Answers and routes incoming calls. Greets office visitors Handles incoming and outgoing mail and ...

  18. Administrative Assistant

    Business Relationship Management - Public Finance *Job Location New York 50-60k.. 3 years of admin experience *Department Overview We are looking for administrative support person to perform routine administrative duties. This person would understand company policies and procedures and the importance of trust, confidentiality, and accuracy. *Job Description • Provide administrative support for Public Finance and Latin America BRM groups. • Coordinate travel arrangements, prepare itineraries, and ...

  19. Field Administrative Specialist

    Mission As the Field Administrative Specialist you are responsible for provides administrative support to one or more Field Superintendents.   Essential Job Functions Manages paid time requests Processes time sheets Manages the calendars of assigned Superintendents (schedules job walks, VIP installs, etc.) Requests driver numbers and fuel cards for current team members. Distributes safety equipment and Verengo gear (shirts, sweatshirts, etc.) to team members Manages issues with cell phones ...

  20. Administrative Assistant Bookkeeper

     Administrative Assistant Bookkeeper Open position located in Hauppauge, NY Currently searching for an Administrative Assistant with bookkeeping, accounts payable, and accounts receivable experience.  This is a temporary to hire position.   Requirements: 3+ years in an administrative assistant role Proven history of accurate bookkeeping knowledge Experience in both AP/AR Outstanding MS Excel Skills Able to communicate clearly  Excellent phone skills Ability to handle large call volume ...

  21. Administrative Assistant (Maternity Cover)

    Our client, a financial firm, is seeking a temp administrative assistant. Candidates must commit to the entire length of the temp assignment (6 months).  The candidate should be a team player, extremely motivated, organized, and have strong attention to detail. Responsibilities: • Heavy travel arrangements (domestic and international) and complex itineraries • Calendar management • Phone coverage and email correspondence • Projects as needed Qualifications: • Bachelor's degree is a MUST • 1-3 years ...

  22. Administrative Temp Assignments

     Hudson Gate Partners is boutique executive search firm that specializes in placing talent at traditional and alternative investment firms. We are always seeking strong temp candidates for our financial clients. This includes short and long-term temp assignments.  Responsibilities include: • Heavy calendar management • Schedule calls and meeting • Prepare materials for all meetings • Book travel arrangements • Manage, update, and organize the contact database • Book conference rooms • Set-up and ...

  23. Administrative Assistant (Temp to Hire)

      Responsibilities: Job Duties include but are not limited to the following: Answer incoming phone lines, take messages and route calls as required Handle incoming mail, fax, packages, etc. Handle all outgoing mail, fax, packages, etc. Greet all visitors Sort and manage files, research information, maintain and track license and insurance documents, applications and renewals Complete assigned tasks from many different people and departments Assist other departments and help out as required ...

  24. Marketing Administrative Analyst (Hedge Fund/Private Equity)

    Job Description • Responsible for providing administrative support for members of the marketing and client service teams •Schedule internal and external meetings and conference calls, coordinate conference rooms, luncheons, etc. •Maintain CRM database with updated activities, contacts and company information • Prepare and update reports to the Head of Client Services.  •Help update the firm’s web site as needed and work with the marketing department to keep it current. •Update all client ...