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Administrative & office in New York City

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  1. Executive Assistant to CEO

    JOB ID: NYQU297 Job Title: Executive Assistant to CEO Company: Job Chit Chat Seeking a dynamic, high-energy individual to work as an Executive Assistant to CEO. Environment is fast paced and customer service oriented. Opening is considered a management-training position and is suited for an individual who demonstrates an interest in pursuing a career in the field of business, management and leadership. The right candidate will serve as the chief aide to the head of the organization and liaison to ...

  2. Office Assistant

    JOB ID: NYMN285 Job Title: Office Assistant Company: Job Chit Chat Job responsibilities include but are not limited to processing all outgoing mail (USPS, FedEx, and UPS) and maintaining log, maintaining general office equipment and office maintenance, copying housed materials at a high volume, ordering and inventorying office supplies, and setting up for meetings and seminars. Job Location: Manhattan (Financial District) Salary: $40K Hours: Full Time

  3. Office Manager

    JOB ID: NYBR292 Job Title: Office Manager Company: Job Chit Chat Looking for an office manager who is highly motivated and organized. Applicant should be computer literate with great phone/communication skills and the ability to multi-task. Convenient location near public transportation. Knowledge of construction business a plus. Job Location: Brooklyn Salary: $55K Hours: Full Time

  4. Travel Agent- Sabre  Call 1.2.2014

    JR Recruiting is seeking a few High End Leisure Travel Agents for a prestigious Travel Management firm located in NYC, Midtown. Should have recent experience and strong knowledge of Sabre GDS. Able to work under pressure. Must have clear speaking voice and an upbeat personality, with a solid work history. Hours are 9AM-5:30PM Weekdays with full benefits. Salary range is 57-61K DOE Please email your resume to Jane Roth in NYC [email removed] and in the subject line type- “High End Travel Agent” phones ...

  5. Executive Assistant to President/CEO

    Midtown non-profit organization has an opening for an Executive Assistant to support the President/CEO. Job Description Reports directly to President/CEO. Responsible for scheduling and organizing meetings, assisting with all board meetings, preparing minutes, maintaining calendar, keeping track of the appointments; planning and scheduling business trips, in the US and abroad; providing necessary office management, coverage and support, as necessary and; any other duties as specified by the ...

  6. Executive Assistant - Hedge fund CEO

    We’re seeking a highly organized senior level executive assistant to effectively support, initiate and coordinate the daily activities of the high profile hedge fund founder and CEO.  The ideal candidate  will be polished, well spoken, have strong professional presence and dynamic personality.  Will have the ability to interact with staff (at all levels) in a fast paced environment, often under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism ...

  7. Executive Assistant (with QUICKBOOKS)-who wants to be Office Manager

    Executive Assistant/Assistant Office Manager Can you hit the ground running as an Office Manager/Executive Administrator in Long Island? Are you experienced with escrow and billing matters? Executive assistants with Quickbooks experience might work here. This L.I. law firm has an immediate need for a focused, driven, technologically proficient Executive Administrator to manage firm operations. It is a family business with a cordial, but hard-working, culture. The responsibilities include ...

  8. Administrative Assistant (Maternity Cover)

    Our client, a financial firm, is seeking a temp administrative assistant. Candidates must commit to the entire length of the temp assignment (6 months).  The candidate should be a team player, extremely motivated, organized, and have strong attention to detail. Responsibilities: • Heavy travel arrangements (domestic and international) and complex itineraries • Calendar management • Phone coverage and email correspondence • Projects as needed Qualifications: • Bachelor's degree is a MUST • 1-3 years ...

  9. Administrative Temp Assignments

     Hudson Gate Partners is boutique executive search firm that specializes in placing talent at traditional and alternative investment firms. We are always seeking strong temp candidates for our financial clients. This includes short and long-term temp assignments.  Responsibilities include: • Heavy calendar management • Schedule calls and meeting • Prepare materials for all meetings • Book travel arrangements • Manage, update, and organize the contact database • Book conference rooms • Set-up and ...

  10. Receptionist

    Job Responsibilities and Requirements: Responsibilities Receives and directs incoming calls to appropriate personnel and voicemail. Greets and announces clients, applicants and visitors. Follows security procedures for recording guests, suppliers and Other visitors. Arranges escorts as needed. Issues visitor passes and validates parking. Assists with scheduling and preparing meeting and conference rooms. Coordinates setup of conference/meetings rooms. Arranges for and reserves projectors and Other ...

  11. Administrative Assistant, Garden/Independence House Apartment Programs

    Job Description: Collects rents & fees, maintains client finance ledgers and pays clients allowances. Assists director in arranging for building maintenance/repair. Maintains petty cash account. Assists Director with staff scheduling. Maintains staff time records. Responsible for monthly reports, records, client attendance and billing, including HUD certifications and billing. Handles certain bookkeeping functions. Conducts program banking. Receives and distributes mail/deliveries. ...

  12. Administrative Assistant (Temp to Hire)

      Responsibilities: Job Duties include but are not limited to the following: Answer incoming phone lines, take messages and route calls as required Handle incoming mail, fax, packages, etc. Handle all outgoing mail, fax, packages, etc. Greet all visitors Sort and manage files, research information, maintain and track license and insurance documents, applications and renewals Complete assigned tasks from many different people and departments Assist other departments and help out as required ...

  13. Executive Assistant / Office Manager

    Position:        Executive Assistant / Office Manager Salary:            Based on Qualifications Relocation:    No       Location:        New York, NY   POSITION SUMMARY: The ideal EA/Office Manager is a self-starting & super-organized dynamo.  He/she is responsible for supporting and shadowing senior management in an entrepreneurial environment.  Specifically, this hire is tasked with organizing many years of unfinished tasks and prioritizing them for senior staff to execute.  In addition, we ...

  14. Marketing Administrative Analyst (Hedge Fund/Private Equity)

    Job Description • Responsible for providing administrative support for members of the marketing and client service teams •Schedule internal and external meetings and conference calls, coordinate conference rooms, luncheons, etc. •Maintain CRM database with updated activities, contacts and company information • Prepare and update reports to the Head of Client Services.  •Help update the firm’s web site as needed and work with the marketing department to keep it current. •Update all client ...

  15. Receptionist Office Assistant

    Details: Title: Receptionist Office Assistant Department - Administrative Level III Office Location: 415 Madison Ave. New York, NY 10017 Starting Salary: $16.25-$16.80 per hour Status- Full-Time/Non-exempt   The Receptionist Office Assistant (ROA) plays a significant role in helping the community achieve very satisfied residents through customer service efforts that enhance our resident relations. He/she will provide management support to the leasing team and assist the property manager as ...

  16. Office Manager - CPA Firm

    Rapidly growing CPA firm is looking for a firm administrator. Qualified candidates will have previous experience in a CPA firm as a Firm Administrator or office manager. For more information, email resume and cover letter to [email removed]

  17. Office Assistant P/T needed immediately

    P/T Office Assistant needed immediately, for phones and follow up calls, filing and sorting personal and private documents, assist with school admission. Send resume for immediate employment.

  18. STAFFING COORDINATOR - HEALTHCARE - Bilingual Spanish or Russian

    Major Home/Healthecare company is looking for top talent!! Staffing Coordinator Schedules / Coordinates patient care staff. Updates daily employee availability status Participates in compiling schedules and time summaries Maintains pertinent information from incoming calls, availabilities, comments and submits it to Clinical Director. Participates in provision of patient billing information. Plus more...... High School Diploma or equivalent. Great Customer Service skills Bilingual spanish or ...

  19. C# .Net Developer

    Responsible for designing, writing and maintaining software applications, including developing written specifications, coding and unit testing. Skills include: expertise in programming languages and experience    State Street Bank is looking for a middle tier developer to develop middle tier services for implementing risk and portfolio management solutions across a wide range of asset classes and markets. With over one trillion in processed securities, State Street Global Exchange (SSGX) is ...

  20. Administrative Assistant   Senior

    Performs secretarial and clerical duties for one or more people. Answers, places and screens telephone calls. Schedules appointments, makes travel arrangements. Distributes mail, receives visitors, maintains files, prepares correspondence and reports. May take dictation or transcription. Has knowledge of one or more word processing programs and basic on the job PC experience producing general memos and letters. Can perform general functions such as start-up, deleting, saving and printing. May be ...

  21. Apply Now |Call Center Environment | M-F 830AM-530PM| Paid Weekly|

    Global networking publisher seeks motivated and driven Inside Sales Reps for IMMEDIATE start! We are willing to train individuals with no sales experience but have the desire to earn a corporate salary.  Full time position; Monday - Friday 8:30 a.m. to 5:30 p.m. - No O.T.  Be a part of our winning team in a fast-paced, productive environment. We want sales minded individuals who can produce and get rewarded for it.  No cold calling at all. Our established marketing and research team provides leads ...

  22. Finance Associate Needed

    The Finance Manager will support the Director of Finance with the management of finance and accounting for one or more of our campuses. Responsibilities: · Perform regular accounts payable and accounts receivable processes, and assist with payroll processing · Assist with preparation of financial reports for school leaders and Boards of Trustees · Participate and support annual audit process · Assist with management of federal grants, disbursements, guidelines, and reporting in conjunction with ...

  23. Receptionist-Customer Service Rep - Temp/Perm

    Midtown financial firm has an opening for a Receptionist/Customer Service Rep. Must have financial service experience. Temp/Perm - immediate hire. 2-3 years relevant experience in financial services industry, rudimentary investment product and financial market knowledge. Proficient in Microsoft Word, Excel, PowerPoint, Outlook. Experience with CRM System preferable, excellent phone etiquette and verbal communication skills. Receptionist Responsibilities: Professionally administer, take messages ...

  24. Brooklyn and Queens location expanding

    Part-Time and Fulltime positions available: Requirements: General Administrative Duties Customer Service Skills Schedule appointments Must have basic Computer Skills Answer phones. Experience a plus but not necessary. Willing to train the right person Please no college graduates your resume must be cut and pasted into the body of the email. Attachments will not be opened.