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Administrative & office in New York City

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  1. Receptionist Secretary

      the job is in a costume jewelry company. we are looking for a secretary/receptionist who needs to answer phones and receive walk in customers. the job entails basic computer work and filing invoices. there is also some picture taking of merchandise and emailing customers.  a little collection of overdue payments as well. (accounts receivable). basically , its a little of everything that is needed. the hours are from 9:15 to 6:15 with a half hour lunch break.Fridays till 4:00. starting salary at  ...

  2. Administrative Assistant Bookkeeper

     Administrative Assistant Bookkeeper Open position located in Hauppauge, NY Currently searching for an Administrative Assistant with bookkeeping, accounts payable, and accounts receivable experience.  This is a temporary to hire position.   Requirements: 3+ years in an administrative assistant role Proven history of accurate bookkeeping knowledge Experience in both AP/AR Outstanding MS Excel Skills Able to communicate clearly  Excellent phone skills Ability to handle large call volume ...

  3. Executive Assistant

    Multi hyphenate executive seeks right arm to assist him in major real estate business and be able to interact with HNW clients as well as his participation in entertainment biz - must be sharp, a quick learner who has amazing follow through and allows nothing to slip through the cracks - must excel in a fast paced, ever changing environment and be able to anticipate needs - must excel at making employers' lives easier - this exec moves at 90 mph so need a right arm who can do the same without missing ...

  4. Medical Records Clerk

    Great opportunity for a medical records clerk to help a busy office convert to EMR. Responsibilities include-abstracting, light phones, strong medical terminology. Strong attention to detail and accuracy a must! Apply today for the chance to start work immediately.  

  5. Bi-Lingual English/Russian Receptionist / Admin /Office Assistant

    Bi-Lingual (English/Russian) Receptionist/Admin/Office Assistant.   We have a fast paced, professional Medical office environment. Our Team seeks a full-time Bi-Lingual English/Russian Receptionist/Administrative/Office Assistant.   This is your opportunity to be an integral part of a successful team of medical professionals. We are looking for your energetic and positive attitude to provide quality customer service to the clients, customers and agents that work with us in our heavy volume ...

  6. Practice Manager

    Practice Manager (Midtown East) Hiring an exceptionally capable and experienced Practice Manager for a well-established OBGYN office in Manhattan. World-class practice. The position is paying a highly competitive salary based on experience. The practice is highly advanced technologically, with significant EMR/PM customizations and application integration. Description: - Maintain an environment where team work is regarded as essential and key to success - Have patience and perseverance to ...

  7. Account Manager

    Account Managers are the first line of contact, who receives — and follows-up on — executives and professionals who have responded to our mailings (Hot Leads!!). They are eager to hear more about the benefits of our membership programs. Account Managers play a major role in the success of the company by contacting these worldwide professionals and conveying to them how we can brand, advertise, and boost media for their businesses. (Some of our members have been with us for almost 10 years, as we ...

  8. Client Service Specialist - Salary $70K.

    The company is a boutique financial advisory (wealth management) firm located in Melville, LI. They prefer candidates from Long Island or Queens or any other area where the commute is not difficult. Great working environment. Primarily Responsibilities: This position provides support for the team of Client Relationship Managers(CRMs). Regular and ad hoc tasks will vary from administrative to analytical. Ensures all client account balance statements are updated timely and accurately; maintains and ...

  9. Junior Analyst with Experience working with Salesforce!

      COMPANY: Private Equity Firm POSITION: Junior Analyst LOCATION: Midtown HOURS: 9:00am to 5:30pm + OT as needed +24/7 Blackberry access COMPENSATION: $45K + Depending on Experience and amazing benefits BACHELOR'S DEGREE REQUIRED: Yes Our client, a boutique Private Equity firm with offices in New York and Hong Kong, is looking for a Junior Analyst for its New York office.  The ideal candidate is a bright and eager recent college graduate who has strong internship experience and an interest in ...

  10. Executive Assistant

    JOB ID: NYMN286 Job Title: Executive Assistant Company: Job Chit Chat Executive Assistant to support the Head of the Trading Floor as well as the trading group. Position duties include: - Heavy Phones - Calendar Management - Expense Reporting - Travel Arrangements - Etc. Job Location: Manhattan (Downtown) Salary: $35/Hour Hours: Full Time (Start at 7:30AM)

  11. Secretary

    JOB ID: NYBR293 Job Title: Secretary Company: Job Chit Chat Heavy phones & record keeping, maintain large database, compiling reports, gathering and interpreting information. This position serves as the administrative support for a staff of 15. Must be honest and reliable. Job Location: Brooklyn Salary: $37K Hours: Full Time

  12. Executive Assistant to CEO

    JOB ID: NYQU297 Job Title: Executive Assistant to CEO Company: Job Chit Chat Seeking a dynamic, high-energy individual to work as an Executive Assistant to CEO. Environment is fast paced and customer service oriented. Opening is considered a management-training position and is suited for an individual who demonstrates an interest in pursuing a career in the field of business, management and leadership. The right candidate will serve as the chief aide to the head of the organization and liaison to ...

  13. Office Assistant

    JOB ID: NYMN285 Job Title: Office Assistant Company: Job Chit Chat Job responsibilities include but are not limited to processing all outgoing mail (USPS, FedEx, and UPS) and maintaining log, maintaining general office equipment and office maintenance, copying housed materials at a high volume, ordering and inventorying office supplies, and setting up for meetings and seminars. Job Location: Manhattan (Financial District) Salary: $40K Hours: Full Time

  14. Office Manager

    JOB ID: NYBR292 Job Title: Office Manager Company: Job Chit Chat Looking for an office manager who is highly motivated and organized. Applicant should be computer literate with great phone/communication skills and the ability to multi-task. Convenient location near public transportation. Knowledge of construction business a plus. Job Location: Brooklyn Salary: $55K Hours: Full Time

  15. Travel Agent- Sabre  Call 1.2.2014

    JR Recruiting is seeking a few High End Leisure Travel Agents for a prestigious Travel Management firm located in NYC, Midtown. Should have recent experience and strong knowledge of Sabre GDS. Able to work under pressure. Must have clear speaking voice and an upbeat personality, with a solid work history. Hours are 9AM-5:30PM Weekdays with full benefits. Salary range is 57-61K DOE Please email your resume to Jane Roth in NYC [email removed] and in the subject line type- “High End Travel Agent” phones ...

  16. Executive Assistant to President/CEO

    Midtown non-profit organization has an opening for an Executive Assistant to support the President/CEO. Job Description Reports directly to President/CEO. Responsible for scheduling and organizing meetings, assisting with all board meetings, preparing minutes, maintaining calendar, keeping track of the appointments; planning and scheduling business trips, in the US and abroad; providing necessary office management, coverage and support, as necessary and; any other duties as specified by the ...

  17. Executive Assistant - Hedge fund CEO

    We’re seeking a highly organized senior level executive assistant to effectively support, initiate and coordinate the daily activities of the high profile hedge fund founder and CEO.  The ideal candidate  will be polished, well spoken, have strong professional presence and dynamic personality.  Will have the ability to interact with staff (at all levels) in a fast paced environment, often under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism ...

  18. Executive Assistant (with QUICKBOOKS)-who wants to be Office Manager

    Executive Assistant/Assistant Office Manager Can you hit the ground running as an Office Manager/Executive Administrator in Long Island? Are you experienced with escrow and billing matters? Executive assistants with Quickbooks experience might work here. This L.I. law firm has an immediate need for a focused, driven, technologically proficient Executive Administrator to manage firm operations. It is a family business with a cordial, but hard-working, culture. The responsibilities include ...

  19. Administrative Assistant (Maternity Cover)

    Our client, a financial firm, is seeking a temp administrative assistant. Candidates must commit to the entire length of the temp assignment (6 months).  The candidate should be a team player, extremely motivated, organized, and have strong attention to detail. Responsibilities: • Heavy travel arrangements (domestic and international) and complex itineraries • Calendar management • Phone coverage and email correspondence • Projects as needed Qualifications: • Bachelor's degree is a MUST • 1-3 years ...

  20. Administrative Temp Assignments

     Hudson Gate Partners is boutique executive search firm that specializes in placing talent at traditional and alternative investment firms. We are always seeking strong temp candidates for our financial clients. This includes short and long-term temp assignments.  Responsibilities include: • Heavy calendar management • Schedule calls and meeting • Prepare materials for all meetings • Book travel arrangements • Manage, update, and organize the contact database • Book conference rooms • Set-up and ...

  21. Administrative Assistant (Temp to Hire)

      Responsibilities: Job Duties include but are not limited to the following: Answer incoming phone lines, take messages and route calls as required Handle incoming mail, fax, packages, etc. Handle all outgoing mail, fax, packages, etc. Greet all visitors Sort and manage files, research information, maintain and track license and insurance documents, applications and renewals Complete assigned tasks from many different people and departments Assist other departments and help out as required ...

  22. Executive Assistant / Office Manager

    Position:        Executive Assistant / Office Manager Salary:            Based on Qualifications Relocation:    No       Location:        New York, NY   POSITION SUMMARY: The ideal EA/Office Manager is a self-starting & super-organized dynamo.  He/she is responsible for supporting and shadowing senior management in an entrepreneurial environment.  Specifically, this hire is tasked with organizing many years of unfinished tasks and prioritizing them for senior staff to execute.  In addition, we ...

  23. Marketing Administrative Analyst (Hedge Fund/Private Equity)

    Job Description • Responsible for providing administrative support for members of the marketing and client service teams •Schedule internal and external meetings and conference calls, coordinate conference rooms, luncheons, etc. •Maintain CRM database with updated activities, contacts and company information • Prepare and update reports to the Head of Client Services.  •Help update the firm’s web site as needed and work with the marketing department to keep it current. •Update all client ...

  24. Receptionist Office Assistant

    Details: Title: Receptionist Office Assistant Department - Administrative Level III Office Location: 415 Madison Ave. New York, NY 10017 Starting Salary: $16.25-$16.80 per hour Status- Full-Time/Non-exempt   The Receptionist Office Assistant (ROA) plays a significant role in helping the community achieve very satisfied residents through customer service efforts that enhance our resident relations. He/she will provide management support to the leasing team and assist the property manager as ...