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Administrative & office in New York City

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  1. Administrative Assistant

    Seeking an Administrative Assistant to support Sales Team within a manufacturing environment.  Experience in manufacturing or electronics distribution a huge plus.  Must be comfortable using Excel and have an excellent Customer Service background.  Will not be required to sell or make commission.  Will be entering quotes and orders from customers and will be the primary contact between the customer and manufacturer.  Salary is based on experience.

  2. Legal Staff Assistant (full-time temporary)

    Wilson Elser's NYC Midtown office currently seeks a Legal Staff Assistant. This is a full-time temporary position. The selected candidate will work alongside a seasoned legal secretary and learn administrative tasks which will assist litigation attorneys. This is an excellent opportunity for recent college graduates who are seeking to gain professional experience in a large law firm.   Qualifications Must have a bachelor's degree Must be smart, articulate, take direction well and eager to ...

  3. Finance Sales Assistant with great growth opportunity (Midtown West)

      Please do not apply if you are just looking for a paycheck. This position requires high enthusiasm, high energy and a great desire to learn new skills and progress within the company.  We are an established private finance company located in Mid-Town Manhattan. We are currently seeking a smart, outgoing individual to support the Director of Sales. What we expect from you: 1) Support the sales floor making sure that all new deals are entered into SalesForce and submitted to Underwriting 2) ...

  4. Executive Assistant

      Description Large fashion company is looking for an Executive Assistant to work in the corporate office.  Clients include extremely high net worth individuals; Executive Assistant will have maximum exposure and must be able to interact with people at all levels. Provide complete administrative support for the Vice President, including duties related to calendar, scheduling, travel, handling budgets/expenses, etc. Full time, Mon-Fri 9am-6pm      Requirements Candidates must be polished and ...

  5. Administrative Receptionist

    Compensation: $13/hr during temp period Temp to possible hire receptionist, $13/Hr - Monday through Friday, 9am-5pm The role will include but not be limited to: Heavy Answering phones Heavy Data Entry Distributing email leads to phone sales team Confirming Appointments Phone team sets Maintaining and managing data reports (Excel) Handling appointment resets and cancellations (trying to save the cancels when possible) Distributing mail throughout building Requirements 2+ years handling front desk ...

  6. Recruitment Administrator

      Looking for an ambitious self starter to join our team! F-1 Enterprise Inc. is a Marketing Firm located in Bronx, NY. We are new to the area and need a Recruitment Administrator to join our team and help us grow! Entry Level to being with, learning the basics of our company and recruitment strategies and methods. Huge opportunity for growth, and potential to take on responsibilities of Human Resource Management.   Please send all resumes to the Attention of Emily.   Position is full time, ...

  7. Sales Assistant Fashion

      International company specializing in the development, manufacturing and merchandising of interior design, home, bath and specialty goods is seeking a dynamic four year grad with 1+ years as an administrative assistant. Work as right hand to the Director of Sales at this highly promotable company. Liaise with major clients, assist in filling and tracking orders and special projects. Candidates should have 1+ year of administrative experience and an interest in sales. Great opportunity. 35-45+ ...

  8. Executive Assistant to Managing Director

    Our client, a Hedge Fund, is seeking an organized and reliable Executive Assistant for their New York office. The Executive Assistant will support one of the Managing Directors.This is an excellent opportunity for an individual seeking to play a vital part in the continued growth and success of the company. Responsibilities include: - Phone coverage - Expense processing and management - Calendar management and meeting preparation - Organize domestic and international travel - Projects as needed ...

  9. A/P A/R Assistant

    Filing Matching Invoices with corresponding packing lists. Coding accounts payable invoices Vouching accounts payable invoices Investigate and solve problem accounts payable problem invoice. Print & Mail monthly statements. Mail checks from weekly check run. Misc assistance to the department ( IE. Faxing, Photo copying, scanning etc. )

  10. Executive Assistant

    Major client seeks seasoned Executive Assistant. Here are the requirements: Bachelors degree or higher education PREFERRED. Previous work experience with required. Ability to multitask. Excellent communication and interpersonal skills. Knowledge of Word,Excel,Outlook and PowerPoint SKILLS required. Team player, required!                    

  11. Executive Assistant

    Our client, an Auction House in Midtown, is seeking an Executive Assistant for the Chief Business Development Officer and General Counsel. This individual will also provide additional support to Senior management (e.g., Head of Business Development, Chief Operating Officer, CEO, Chairman), as requested.   COMPANY: Auction House POSITION: Executive Assistant LOCATION: Midtown HOURS: 8:30-6:00 COMPENSATION: DOE + benefits + discretionary bonus BACHELOR'S DEGREE REQUIRED: Yes   RESPONSIBILITIES ...

  12. Office Manager/Executive Assistant

    Our client, a boutique, alternative asset management firm, is in search of an Office Manager/Executive Assistant. This role will oversee the day-to-day operations of this growing firm, and provide personal and professional support to key executives. COMPANY: Alternative Asset Management POSITION: Office Manager/Executive Assistant LOCATION: Midtown, Manhattan HOURS: 8:30-5:30, with flexibility for overtime COMPENSATION: 70K/DOE + benefits + discretionary bonus BACHELOR'S DEGREE REQUIRED: Preferred ...

  13. Recruitment Administrator

      Looking for an ambitious self starter to join our team! F-1 Enterprise Inc. is a Marketing Firm located in Bronx, NY. We are new to the area and need a Recruitment Administrator to join our team and help us grow! Entry Level to being with, learning the basics of our company and recruitment strategies and methods. Huge opportunity for growth, and potential to take on responsibilities of Human Resource Management.   Please send all resumes to the Attention of Emily.   Position is full time, ...

  14. Recruitment Administrator

      Looking for an ambitious self starter to join our team! F-1 Enterprise Inc. is a Marketing Firm located in Bronx, NY. We are new to the area and need a Recruitment Administrator to join our team and help us grow! Entry Level to being with, learning the basics of our company and recruitment strategies and methods. Huge opportunity for growth, and potential to take on responsibilities of Human Resource Management.   Please send all resumes to the Attention of Emily.   Position is full time, ...

  15. Accounting Department Support Specialist

    Staff IT, a Technology Consulting, Staffing and Solutions firm is searching for an Accounting Department Support Specialist for our corporate headquarters in Melville, NY. This is an open-ended hourly position to start. This position will be 30-40 hours a week. Duties Include: Assisting with weekly payroll duties Consultant timesheet collections Invoice Collections/Accounts Receivable Assistance Working with payroll team to take care of weekly payroll changes/special requests Working on ...

  16. Front Desk Administrator (law office) (fluent English & Russian; F/T)

    A well-established Law office located in Manhattan (NYC) is looking to fill a FULL-TIME position of a Front Desk Administrator. Expected schedule: Monday to Friday, from 9:00AM to 5:00PM. Basic requirements: The ideal candidate MUST speak fluent English and Russian. Good computer skills are necessary for this position.  

  17. Research Coordinator

     International executive search firm specializing in financial services has an excellent opportunity for a career, goal oriented four year grad.  As a researcher, you will assist a senior consultant with all aspects of the search process, i.e. generating contacts and leads, obtaining market information via telephone and face to face meetings, attend meetings with partners and consultants, assist in creation and construction of search proposals and resumes, project management and analysis.  Candidates ...

  18. College Grad - Entry Level

    Seeking a recent college grad who is interested in learning to be a Travel Agent in NYC Midtown. Salary is 35K to start. Should have an excellent speaking voice. Hours are 9-5:30. This is a great opportunity to learn.Call Jane Roth after you email me you resume. Phone calls are most welcome weekdays.

  19. Executive Assistant to Partner & small team at world-class Hedge Fund

    The EA in this role will support a team consisting of one Partner and 4 VPs. Manage calendars and schedule meetings; prepare detailed meeting planners, schedule conference rooms, greet investors and order meals when appropriate Coordinate domestic and international travel schedules; book airline, rail, ground transportation, and lodging -- Phone coverage; screen and route calls, take detailed messages and return calls as requested -- Interact at a senior level with internal and external clients -- ...

  20. Junior Administrative Assistant

    An office in Midtown Manhattan is looking for a Junior Administrative Assistant to join their global firm. The person in this role will be supporting the office with all of its administrative tasks, so a true team player attitude is a must. The culture at this firm is great, and this position allows the Assistant to wear many different hats. This is a wonderful opportunity for someone who is looking to gain experience and thrive in a warm and welcoming company. Job Title: Junior Administrative ...

  21. Executive Assistant to CEO/Musical Entertainment Platform

    An entertainment CEO is looking for a lead Executive Personal Assistant.   Hours: 9:30am-6:00pm with 24/7 emails Location: Los Angeles, CA Salary: $95-100k     Responsibilities include: -Heavy calendar management -Domestic and international travel arrangements (both personal and business) -Handle documents and information in a confidential manner -Event planning, board meeting coordination -Anticipate needs and plan multiple steps ahead at all times -Answer, screen, and route calls ...

  22. Executive Assistant at leading NYC Hedge Fund

    A well-established Hedge Fund located in Midtown Manhattan is seeking an experienced, trustworthy and experienced Executive Assistant to support the Marketing/Investor Relations team of three people. Two important qualities are flexibility and being proactive! They are looking for someone who is extremely professional, always discrete, and a skilled multitasker. This is an incredible opportunity to support a fantastic team at a very well respected firm! RESPONSIBILITIES: - Answering phones - ...

  23. Executive Assistant to CEO at global firm

    Executive Assistant to CEO (Midtown) Global Asset Manager is seeking a new Executive Assistant for their CEO. The NY office is located in Midtown, Manhattan. - Candidates must have 5-7+ years of corporate Administrative experience from an established corporate entity. - A four year college degree is a must for this position - The role consists of about 25% personal work. - Hours are 8:30-6pm + blackberry/iphone coverage - Salary: 100-110k + discretionary bonus. - Chef on staff for breakfast and ...

  24. Executive/Personal Assistant to Chairman in NYC

    Executive/Personal Assistant to Chairman (Midtown)   Global Asset Manager is seeking a new Executive/Personal Assistant for their Chairman's office. The NY office is located on Park Ave in Manhattan. - Candidates must have 5+ years of corporate Administrative experience from an established corporate entity. - A four year college degree is a must for this position - The role consists of some personal work. - Hours are 8:30-6pm + blackberry/iphone coverage - Salary: 100-120k + bonus. - Chef on ...