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Administrative & office in New York City

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  1. Excel Database Coordinator (Temp to Perm)

    BACHELOR'S DEGREE HIGH ACADEMIC ACHIEVEMENTS   Must have strong Excel, deal with data center, contracts, vendors   $20 - $23/hr  

  2. Recruitment Administrator

      Looking for an ambitious self starter to join our team! F-1 Enterprise Inc. is a Marketing Firm located in Bronx, NY. We are new to the area and need a Recruitment Administrator to join our team and help us grow! Entry Level to being with, learning the basics of our company and recruitment strategies and methods. Huge opportunity for growth, and potential to take on responsibilities of Human Resource Management.   Please send all resumes to the Attention of Emily.   Position is full time, ...

  3. Spanish/Russian Speaking MEDICAL RECEPTIONIST

    Nationwide chain of medical clinics specializing in Endovenous laser therapy is seeking bright and energetic full-time or part time Medical Receptionists to join our growing team. Previous medical experience and fluency in English and Spanish/Russian languages is necessary to be considered for this job. Duties and Responsibilities: - Greet patients and escort them to the examination rooms; assist patients with the completion of forms as necessary. - Become familiar with clinic computer hardware and ...

  4. Recruitment Coordinator

    DUTIES and RESPONSIBILITIES: * Coordinates employment activities to ensure most effective scheduling and administrative function. * Schedules interviews and sends appropriate resumes and scheduling information to hiring managers. * Receives and logs resumes via database and ensures proper response to all applicants including appropriate candidate correspondence. * Using Applicant Tracking system, data enters requisition information, updates job descriptions, internal applications and candidate ...

  5. Contract Administrative, Executive Assistant, Admin Asst, Exec Asst

    Top NYC companies seeking contract admins and executive admins to support senior-level management. Apply today! Description: Executive Administrative Assistant Executive Administrative Assistant Job Purpose: Enhances executive's effectiveness by providing information management support; representing the executive to others. Executive Administrative Assistant Job Duties: Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and ...

  6. Executive Assistant to Partner & small team at world-class Hedge Fund

    The EA in this role will support a team consisting of one Partner and 4 VPs. Manage calendars and schedule meetings; prepare detailed meeting planners, schedule conference rooms, greet investors and order meals when appropriate Coordinate domestic and international travel schedules; book airline, rail, ground transportation, and lodging -- Phone coverage; screen and route calls, take detailed messages and return calls as requested -- Interact at a senior level with internal and external clients -- ...

  7. Junior Administrative Assistant

    An office in Midtown Manhattan is looking for a Junior Administrative Assistant to join their global firm. The person in this role will be supporting the office with all of its administrative tasks, so a true team player attitude is a must. The culture at this firm is great, and this position allows the Assistant to wear many different hats. This is a wonderful opportunity for someone who is looking to gain experience and thrive in a warm and welcoming company. Job Title: Junior Administrative ...

  8. Executive Assistant to CEO/Musical Entertainment Platform

    An entertainment CEO is looking for a lead Executive Personal Assistant.   Hours: 9:30am-6:00pm with 24/7 emails Location: Los Angeles, CA Salary: $95-100k     Responsibilities include: -Heavy calendar management -Domestic and international travel arrangements (both personal and business) -Handle documents and information in a confidential manner -Event planning, board meeting coordination -Anticipate needs and plan multiple steps ahead at all times -Answer, screen, and route calls ...

  9. Executive Assistant at leading NYC Hedge Fund

    A well-established Hedge Fund located in Midtown Manhattan is seeking an experienced, trustworthy and experienced Executive Assistant to support the Marketing/Investor Relations team of three people. Two important qualities are flexibility and being proactive! They are looking for someone who is extremely professional, always discrete, and a skilled multitasker. This is an incredible opportunity to support a fantastic team at a very well respected firm! RESPONSIBILITIES: - Answering phones - ...

  10. Executive Assistant to CEO at global firm

    Executive Assistant to CEO (Midtown) Global Asset Manager is seeking a new Executive Assistant for their CEO. The NY office is located in Midtown, Manhattan. - Candidates must have 5-7+ years of corporate Administrative experience from an established corporate entity. - A four year college degree is a must for this position - The role consists of about 25% personal work. - Hours are 8:30-6pm + blackberry/iphone coverage - Salary: 100-110k + discretionary bonus. - Chef on staff for breakfast and ...

  11. Executive/Personal Assistant to Chairman in NYC

    Executive/Personal Assistant to Chairman (Midtown)   Global Asset Manager is seeking a new Executive/Personal Assistant for their Chairman's office. The NY office is located on Park Ave in Manhattan. - Candidates must have 5+ years of corporate Administrative experience from an established corporate entity. - A four year college degree is a must for this position - The role consists of some personal work. - Hours are 8:30-6pm + blackberry/iphone coverage - Salary: 100-120k + bonus. - Chef on ...

  12. Executive Assistant at Private Equity firm for 2 Managing Directors

    Search launch: January 2014 The role supports the two Managing Directors of a well established Private Equity firm with a warm and familial culture. This role also has a small amount of office management and projects such as planning the company outing, holiday event and office party planning. The office has a fun, fast paced, social culture. The ideal candidate will have 2-4 years of experience in a busy administrative role, have a flexible attitude, understand confidentiality, and thrive in a ...

  13. Recruitment Administrator

      Looking for an ambitious self starter to join our team! F-1 Enterprise Inc. is a Marketing Firm located in Bronx, NY. We are new to the area and need a Recruitment Administrator to join our team and help us grow! Entry Level to being with, learning the basics of our company and recruitment strategies and methods. Huge opportunity for growth, and potential to take on responsibilities of Human Resource Management.   Please send all resumes to the Attention of Emily.   Position is full time, ...

  14. Bilingual Japanese/English Secretary

    A company is seeking a Bilingual Japanese/English Secretary with some experience as a secretary to management or senior personnel within a Japanese firm is preferred. Must speak, read and write Japanese language skill. Basic PC skills are required including Word and Excel. This is a full time position with bonus, non exempt and excellent benefits including 401K. Interviews start NOW ! Duties: - Maintain the President’s schedule by maintaining calendars and arranging meetings, teleconferences and ...

  15. Client Service Specialist - Salary $70K.

    The company is a boutique financial advisory (wealth management) firm located in Melville, LI. They prefer candidates from Long Island or Queens or any other area where the commute is not difficult. Great working environment. Primarily Responsibilities: This position provides support for the team of Client Relationship Managers(CRMs). Regular and ad hoc tasks will vary from administrative to analytical. Ensures all client account balance statements are updated timely and accurately; maintains and ...

  16. Office Manager Bookkeeper

    All office work including but not limited to: Accounts Payable/Accounts Receivable General Payroll and Certified Payroll AIA billing Invoicing Proposals Maintain office records Answering Phones Filing Must know Microsoft Office (Word, Excel, Outlook), QuickBooks, Use of calculator, Internet  

  17. Senior Payroll Analyst

    Dynamic and growing client is seeking an experienced Payroll specialist on a temp to hire basis in the $60-65k range. Responsibilities: Process union and non-union payroll. Performs a weekly inspection of system output such as payroll registers and standard reports for accuracy and completeness; Set-up/change direct deposit information, including the verification of account numbers and transit/routing numbers; Research federal and state laws/regulations regarding taxes and payroll withholding ...

  18. Administrative Assistant

    Seeking an Administrative Assistant to support Sales Team within a manufacturing environment.  Experience in manufacturing or electronics distribution a huge plus.  Must be comfortable using Excel and have an excellent Customer Service background.  Will not be required to sell or make commission.  Will be entering quotes and orders from customers and will be the primary contact between the customer and manufacturer.  Salary is based on experience.

  19. Legal Staff Assistant (full-time temporary)

    Wilson Elser's NYC Midtown office currently seeks a Legal Staff Assistant. This is a full-time temporary position. The selected candidate will work alongside a seasoned legal secretary and learn administrative tasks which will assist litigation attorneys. This is an excellent opportunity for recent college graduates who are seeking to gain professional experience in a large law firm.   Qualifications Must have a bachelor's degree Must be smart, articulate, take direction well and eager to ...

  20. Finance Sales Assistant with great growth opportunity (Midtown West)

      Please do not apply if you are just looking for a paycheck. This position requires high enthusiasm, high energy and a great desire to learn new skills and progress within the company.  We are an established private finance company located in Mid-Town Manhattan. We are currently seeking a smart, outgoing individual to support the Director of Sales. What we expect from you: 1) Support the sales floor making sure that all new deals are entered into SalesForce and submitted to Underwriting 2) ...

  21. Executive Assistant

      Description Large fashion company is looking for an Executive Assistant to work in the corporate office.  Clients include extremely high net worth individuals; Executive Assistant will have maximum exposure and must be able to interact with people at all levels. Provide complete administrative support for the Vice President, including duties related to calendar, scheduling, travel, handling budgets/expenses, etc. Full time, Mon-Fri 9am-6pm      Requirements Candidates must be polished and ...

  22. Administrative Receptionist

    Compensation: $13/hr during temp period Temp to possible hire receptionist, $13/Hr - Monday through Friday, 9am-5pm The role will include but not be limited to: Heavy Answering phones Heavy Data Entry Distributing email leads to phone sales team Confirming Appointments Phone team sets Maintaining and managing data reports (Excel) Handling appointment resets and cancellations (trying to save the cancels when possible) Distributing mail throughout building Requirements 2+ years handling front desk ...

  23. Recruitment Administrator

      Looking for an ambitious self starter to join our team! F-1 Enterprise Inc. is a Marketing Firm located in Bronx, NY. We are new to the area and need a Recruitment Administrator to join our team and help us grow! Entry Level to being with, learning the basics of our company and recruitment strategies and methods. Huge opportunity for growth, and potential to take on responsibilities of Human Resource Management.   Please send all resumes to the Attention of Emily.   Position is full time, ...

  24. Sales Assistant Fashion

      International company specializing in the development, manufacturing and merchandising of interior design, home, bath and specialty goods is seeking a dynamic four year grad with 1+ years as an administrative assistant. Work as right hand to the Director of Sales at this highly promotable company. Liaise with major clients, assist in filling and tracking orders and special projects. Candidates should have 1+ year of administrative experience and an interest in sales. Great opportunity. 35-45+ ...