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Administrative & office in New York City

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  1. Admin Account Execs

    Admin Account Executives are the first line of new accounts and follows-up on, interviews and screens membership applications. They play a major role in the success of the company by selling these warm-lead responses who have expressed an interest in our branding and networking products. Our goal is to provide each of these new account representatives with the necessary skills to not only reach their income goals, but also to attain a defined career path with limitless potential within a stable ...

  2. FULL TIME OFFICE MANAGER - NYC

    SUMMARY STATEMENT: The goal of this role is to manage and coordinate all day to day activities in the office as well as plan for future activities. The Office Manager is expected to be the point of contact for all office-based communications and client logistics. RELATIONSHIPS: Reports to: VP, North American Operations External contacts: Customers and Vendors Other internal contacts: Office Managers – lateral (Toronto, Canada and Irvine and London, UK) RESPONSIBILITIES/DUTIES: 1. Ensure ...

  3. Data Entry Support (Billing Support)

    Sterling Healthcare Services is a multi-site, industry-leading laboratory that offers a consolidated approach to toxicology by providing information through blood, urine, oral fluid, and hair analyses and pharmacogenetic testing. We combine connectivity solutions and office protocols that allow our clients to have access to the right test and right information at the right time. We have laboratories in Arizona, Colorado, Massachusetts, New York, and Washington. Position Summary: • We are seeking a ...

  4. Executive Assistant -- Consulting Firm -- Base to $100,000

    POSITION: Executive Assistant COMPENSATION: Base salary up to $100,000, commensurate with experience LOCATION: Midtown Manhattan – New York, NY ORGANIZATION: Boutique Management Consulting Firm KEY RESPONSIBILITIES: Supports the CEO, Managing Partner, Principal and Analyst in all aspects of management consulting business Manage an extremely active calendar of appointments, effectively prioritizing appointments and proactively anticipating and resolving potential conflicts Coordinate and ...

  5. Dental Receptionist

    Full time position for high quality dental office in the Upper East Side of Manhattan.  Responsibilities include answering phones, scheduling appointments and managing patient accounts. Ideal candidate must have professional demeanor and be friendly and personable. Computer skills are required.  Knowledge of dentistry and dentrix a plus.   

  6. Italian Speaking MEDICAL RECEPTIONIST

    Nationwide chain of medical clinics specializing in Endovenous laser therapy is seeking bright and energetic full-time or part time Medical Receptionists to join our growing team. Previous medical experience and fluency in English and Italian languages is necessary to be considered for this job. Duties and Responsibilities: - Greet patients and escort them to the examination rooms; assist patients with the completion of forms as necessary. - Become familiar with clinic computer hardware and ...

  7. Assistant Manager - P & C Insurance Agency

    Assistant Manager Summary: Will personally maintain an assigned book of business, and supervise assigned personnel by overseeing their accounts, guiding them with their renewals and coordinating the processing of work as per the procedures of the Department. Essential Duties and Responsibilities include the following. Other duties may be assigned. ASSISTANT MANAGER RESPONSIBILITIES: • Confers with Vice President to plan and coordinate work schedules. • Gives orientation to and trains new ...

  8. Investor Relations Product Specialist 100-140K

     Investor Associate/Product Specialist with some private equity experience required. 3-5 years of experience post grad.  Prior experience creating Marketing Materials, updates and distribution, RFP, RFI, DDQ's, account proposal writing and reviewing.  This is not a front facing client role, but will field client inquiries and be required to follow up with clients which include global institutional clients, sovereign wealth funds, and high net worth individuals.  Solid quantitative skills along with ...

  9. Excel Database Coordinator (Temp to Perm)

    BACHELOR'S DEGREE HIGH ACADEMIC ACHIEVEMENTS   Must have strong Excel, deal with data center, contracts, vendors   $20 - $23/hr  

  10. Recruitment Administrator

      Looking for an ambitious self starter to join our team! F-1 Enterprise Inc. is a Marketing Firm located in Bronx, NY. We are new to the area and need a Recruitment Administrator to join our team and help us grow! Entry Level to being with, learning the basics of our company and recruitment strategies and methods. Huge opportunity for growth, and potential to take on responsibilities of Human Resource Management.   Please send all resumes to the Attention of Emily.   Position is full time, ...

  11. Spanish/Russian Speaking MEDICAL RECEPTIONIST

    Nationwide chain of medical clinics specializing in Endovenous laser therapy is seeking bright and energetic full-time or part time Medical Receptionists to join our growing team. Previous medical experience and fluency in English and Spanish/Russian languages is necessary to be considered for this job. Duties and Responsibilities: - Greet patients and escort them to the examination rooms; assist patients with the completion of forms as necessary. - Become familiar with clinic computer hardware and ...

  12. Recruitment Coordinator

    DUTIES and RESPONSIBILITIES: * Coordinates employment activities to ensure most effective scheduling and administrative function. * Schedules interviews and sends appropriate resumes and scheduling information to hiring managers. * Receives and logs resumes via database and ensures proper response to all applicants including appropriate candidate correspondence. * Using Applicant Tracking system, data enters requisition information, updates job descriptions, internal applications and candidate ...

  13. Contract Administrative, Executive Assistant, Admin Asst, Exec Asst

    Top NYC companies seeking contract admins and executive admins to support senior-level management. Apply today! Description: Executive Administrative Assistant Executive Administrative Assistant Job Purpose: Enhances executive's effectiveness by providing information management support; representing the executive to others. Executive Administrative Assistant Job Duties: Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and ...

  14. Executive Assistant to Partner & small team at world-class Hedge Fund

    The EA in this role will support a team consisting of one Partner and 4 VPs. Manage calendars and schedule meetings; prepare detailed meeting planners, schedule conference rooms, greet investors and order meals when appropriate Coordinate domestic and international travel schedules; book airline, rail, ground transportation, and lodging -- Phone coverage; screen and route calls, take detailed messages and return calls as requested -- Interact at a senior level with internal and external clients -- ...

  15. Junior Administrative Assistant

    An office in Midtown Manhattan is looking for a Junior Administrative Assistant to join their global firm. The person in this role will be supporting the office with all of its administrative tasks, so a true team player attitude is a must. The culture at this firm is great, and this position allows the Assistant to wear many different hats. This is a wonderful opportunity for someone who is looking to gain experience and thrive in a warm and welcoming company. Job Title: Junior Administrative ...

  16. Executive Assistant to CEO/Musical Entertainment Platform

    An entertainment CEO is looking for a lead Executive Personal Assistant.   Hours: 9:30am-6:00pm with 24/7 emails Location: Los Angeles, CA Salary: $95-100k     Responsibilities include: -Heavy calendar management -Domestic and international travel arrangements (both personal and business) -Handle documents and information in a confidential manner -Event planning, board meeting coordination -Anticipate needs and plan multiple steps ahead at all times -Answer, screen, and route calls ...

  17. Executive Assistant at leading NYC Hedge Fund

    A well-established Hedge Fund located in Midtown Manhattan is seeking an experienced, trustworthy and experienced Executive Assistant to support the Marketing/Investor Relations team of three people. Two important qualities are flexibility and being proactive! They are looking for someone who is extremely professional, always discrete, and a skilled multitasker. This is an incredible opportunity to support a fantastic team at a very well respected firm! RESPONSIBILITIES: - Answering phones - ...

  18. Executive Assistant to CEO at global firm

    Executive Assistant to CEO (Midtown) Global Asset Manager is seeking a new Executive Assistant for their CEO. The NY office is located in Midtown, Manhattan. - Candidates must have 5-7+ years of corporate Administrative experience from an established corporate entity. - A four year college degree is a must for this position - The role consists of about 25% personal work. - Hours are 8:30-6pm + blackberry/iphone coverage - Salary: 100-110k + discretionary bonus. - Chef on staff for breakfast and ...

  19. Executive/Personal Assistant to Chairman in NYC

    Executive/Personal Assistant to Chairman (Midtown)   Global Asset Manager is seeking a new Executive/Personal Assistant for their Chairman's office. The NY office is located on Park Ave in Manhattan. - Candidates must have 5+ years of corporate Administrative experience from an established corporate entity. - A four year college degree is a must for this position - The role consists of some personal work. - Hours are 8:30-6pm + blackberry/iphone coverage - Salary: 100-120k + bonus. - Chef on ...

  20. Executive Assistant at Private Equity firm for 2 Managing Directors

    Search launch: January 2014 The role supports the two Managing Directors of a well established Private Equity firm with a warm and familial culture. This role also has a small amount of office management and projects such as planning the company outing, holiday event and office party planning. The office has a fun, fast paced, social culture. The ideal candidate will have 2-4 years of experience in a busy administrative role, have a flexible attitude, understand confidentiality, and thrive in a ...

  21. Recruitment Administrator

      Looking for an ambitious self starter to join our team! F-1 Enterprise Inc. is a Marketing Firm located in Bronx, NY. We are new to the area and need a Recruitment Administrator to join our team and help us grow! Entry Level to being with, learning the basics of our company and recruitment strategies and methods. Huge opportunity for growth, and potential to take on responsibilities of Human Resource Management.   Please send all resumes to the Attention of Emily.   Position is full time, ...

  22. Bilingual Japanese/English Secretary

    A company is seeking a Bilingual Japanese/English Secretary with some experience as a secretary to management or senior personnel within a Japanese firm is preferred. Must speak, read and write Japanese language skill. Basic PC skills are required including Word and Excel. This is a full time position with bonus, non exempt and excellent benefits including 401K. Interviews start NOW ! Duties: - Maintain the President’s schedule by maintaining calendars and arranging meetings, teleconferences and ...

  23. Client Service Specialist - Salary $70K.

    The company is a boutique financial advisory (wealth management) firm located in Melville, LI. They prefer candidates from Long Island or Queens or any other area where the commute is not difficult. Great working environment. Primarily Responsibilities: This position provides support for the team of Client Relationship Managers(CRMs). Regular and ad hoc tasks will vary from administrative to analytical. Ensures all client account balance statements are updated timely and accurately; maintains and ...

  24. Office Manager Bookkeeper

    All office work including but not limited to: Accounts Payable/Accounts Receivable General Payroll and Certified Payroll AIA billing Invoicing Proposals Maintain office records Answering Phones Filing Must know Microsoft Office (Word, Excel, Outlook), QuickBooks, Use of calculator, Internet