eBay Classifieds  » Jobs » Administrative & office » 1-50 of 201 ads in New York City

Job Responsibilities and Requirements: Key responsibilities: - Answering of a Switchboard and transferring of calls to extensions - Receive, direct and relay telephone messages to staff - Assist in the planning and preparation of meetings and conference telephone calls - Issuing of order numbers (purchase orders) - Sending, receiving and distributing of faxes - Arranging courier services - Updating of telephone lists and distribution thereof - TMS - creating reports and updating data for the system - ...

Job Responsibilities and Requirements: Key responsibilities: - Answering of a Switchboard and transferring of calls to extensions - Receive, direct and relay telephone messages to staff - Assist in the planning and preparation of meetings and conference telephone calls - Issuing of order numbers (purchase orders) - Sending, receiving and distributing of faxes - Arranging courier services - Updating of telephone lists and distribution thereof - TMS - creating reports and updating data for the system - ...

Keyword: Receptionist, Admin Job Responsibilities and Requirements: Responsibilities: - Answering of a Switchboard and transferring of calls to extensions - Receive, direct and relay telephone messages to staff - Assist in the planning and preparation of meetings and conference telephone calls - Issuing of order numbers (purchase orders) - Sending, receiving and distributing of faxes - Arranging courier services - Updating of telephone lists and distribution thereof - TMS - creating reports and ...

Prominent Hedge Fund is seeking an Executive Assistant to a team within the company. Responsibilities include: •Booking travel arrangements, including private travel both domestic and international •Heavy calendar management •Schedule calls and meetings •Manage, update, and organize the contact database •Submit expense and reimbursement forms •Work on ad hoc projects Qualifications: •MUST have a bachelor’s degree •5+ years of EA experience within the financial services industry •Strong ...

Our client, a marquee Private Equity Firm, is seeking a bright, dynamic Executive Assistant to support two high level Executives. These high level individuals need a very strong candidate who is interested in a long term career with a fantastic organization. RESPONSIBILITIES -Managing complex schedules -Coordinating extensive travel -Answering and screening phone calls -Processing expense reports -Correspondence and note taking -Personal work including making reservations, planning small events ...

Our client, a global investment firm, is looking to hire a Second Executive Assistant to the Vice Chairman. Please note that while this is a wonderful opportunity with a huge amount of exposure, this is a very straightforward administrative role and will be taking direction from and reporting into the first assistant. The senior assistant that this candidate will be working very closely with is energetic, helpful, and absolutely lovely! The Vice Chairman will serve as a great mentor. The ideal ...

Our client, an investment management firm, is looking for an experienced, dynamic Concierge to work in a two person team to greet employees and visitors and act as the face of the Firm. The ideal candidate is a consummate host, able to seamlessly manage all aspects of dozens of meetings a day and to maintain a flawless front of the house. This role requires a professional, friendly, dependable, energetic individual with exceptional attention to detail. RESPONSIBILITIES • Serving as gatekeeper, both ...

Our client is seeking to hire an Executive Assistant to work directly with their CEO at their Media and Entertainment firm located in Midtown Manhattan. The person in this position will be responsible for providing Administrative support. This role will require a proactive individual who relishes a high work load, multi-tasks with ease, and actively seeks to be involved in work groups and projects. The Executive Assistant will need to be able to juggle many tasks at once. The ideal candidate will ...

A small family investment office located in Midtown, Manhattan is looking to hire an Administrative Assistant. This role will involve some personal work for the Partner, as well as working with Non Profits. The ideal candidate would be proactive and anticipate needs of the executives. RESPONSIBILITIES: -Calendar Management -Mailing/Printing Letters -Internet Research -Filing -Writing Checks -Answering Phone/Taking Messages -Running personal errands for the Partner and his family -Managing the ...

Immediate temporary and temporary to hire opportunities in Jericho, NY.  Monday -- Friday full time day hours. Must pass background check and drug screen. Salary based on experience. Great Benefits!! Please apply in person MONDAY THRU FRIDAY 8:00 AM TO 2:00 PM GreyStone Staffing 48 S. Service Road Melville, NY 11747 1-877 MANY JOBS **MUST bring resume and two forms of ID (i.e. Drivers license and social security card, passport) Directions to the office: Heading East: Take the Long Island ...

Immediate temporary and temporary to hire opportunities in Nassau and Suffolk. Must be available Monday -- Friday full time day hours. Must pass background check and drug screen. Salary based on experience. Great Benefits!! Please apply in person Friday 2/22 from 10-2pm. GreyStone Staffing 48 S. Service Road Melville, NY 11747 1-877 MANY JOBS **MUST bring resume and two forms of ID (i.e. Drivers license and social security card) Directions to the office: Heading East: Take the Long Island ...

USAlliance Federal Credit Union  - Rye, NY   Clerical Support positons available - Full-Time General Adminstratative support, including filing, copying, outbound phone calls and data input. Qualifications 1 year clerical/office experience Must be higly organized Have excellent communications skills Ability to multitask   Approximate duration 3 to 6 months 5 minutes from Rye Train station EOE

Position reports to: EVP of Merchandising (Body Jewelry Divison) Job Purpose Summary: Preparing everything needed for salesperson Key Responsibilities and Accountabilities: • Preparing presentations for customers • Creating worksheets with all information needed • Working with sale price and retail for customers • Preparing boards with samples and tickets for customer • Getting samples and keeping samples for body jewelry line • Creating worksheets and master files for body jewelry line • Keep ...

Fine Jewelry Company in NYC is seeking an experienced SENIOR level Merchandiser. Responsibilities and requirements include: Experience selling fine jewelry within our market (retailers such as Kay's, Jared's, Helzberg, Kohl's, HSN, etc.) and identifying missing collections/gaps in their assortment; Experience in working with factories; needs to be involved in most aspects of product life cycle: including design inception, stone buying, cost sheets, product quality control, pricing strategy, creating ...

ExamWorks is a dynamic, fast growing global industry pioneer in the health care services sector. Our size, scale and service capabilities, combined with management's vision are transforming the IME industry. We are convinced that the high growth environment, the largest global geographic footprint and most advanced IT platform available differentiates ExamWorks from other IME companies. The company's mission is to rely on the local professional presence, enhance quality of service and improve ...

.Must be able to lift cartons of files. .Match invoices,file ,answer phones and be reliable.. .Mon-Fri ( 9-5 ). .Near the M / R trains @ Grand Ave. .Send resume in Word.

Job Responsibilities and Requirements: Requirements: 4 year college degree or equivalent work Experience Excellent written, verbal and analytical skills Strong interpersonal skills; high degree of professionalism with sound judgment and pleasant demeanor Superior organizational skills with ability to multitask and meet deadlines Ability to see a project through to completion Ability to work both independently and as a member of a team; handling multiple assignments Strong attention to detail ...

 A well known Advertising Agency is looking for a detail oriented and driven sales and marketing assistant for a full time position. The two main roles of this position are: DATABASE MANAGEMENT • Obtain and verify customer contact information including name, address in CRM database • Prepare monthly reports on accuracy of database • Conduct customer satisfaction and product surveys • Informs customers of promotions and new products MARKETING • Email Marketing support (Constant Contact) • Social ...

Job Responsibilities and Requirements: Responsibilities include the following: Types, formats, and produces documents such as proposals, presentations, correspondence, and standard reports. Establishes and maintains record keeping and filing systems. Maintains calendar and contact database, schedules appointments, completes travel or conference arrangements and may arrange meetings and conferences for an assigned work group. May perform administrative duties specific to department such as, conducting ...

Administrative Assistant duties Answer main Advanced calls Monitor and respond to e-mails received in general Advance box Enter forms into DDI system - send out confirmation letters Research mailing addresses for returned mail Work with office site personnel Project Management experience - a must Looking for and Administrative Assistant with some HR experience a plus.  Person needs to be able to prioritize and work with multiple deadlines in a fast paced environment and have prior experience working ...

  Hedge Fund is seeking to fill an entry-level Administrative Assistant position in their busy office. Responsibilities include: -Meet and greet of all visitors -Screen all incoming calls -Calendar Management -Expense Reports -Ad hoc projects as needed\ Qualifications: - 2013 graduates - Bachelor’s degree is required - Interest in Finance - Strong communication skills Base- 45-50K, plus bonus and great perks!  

our client is looking for a senior Administrative Assistant for a long term project in NYC. The purpose of the job is to provide administrative and secretarial support to members of the organization and provide backup, as needed. CORE RESPONSIBILITIES - A self-starter who stays on schedule prioritizing time well with minimal supervision (eventually) -Database management, with frequent updating - Someone who anticipates the needs of the team, i.e. printing ...

Job Responsibilities and Requirements: The ideal candidate will be highly organized, efficient and capable of handling a diverse set of responsibilities in a fast-paced environment. We are looking for a candidate that can: Organize/maintain: Meetings & calendars Travel logistics (air, ground, dining) Sales & Technology team events Meeting notes Contacts of CRO & CTO Business expense processing Maintain confidentiality with sensitive topics as needed Communicate professionally with C-level executives ...

We are a busy and energetic office looking for a full-time,  Multi-Functional Superstar! The perfect candidate will be a warm, bubbly, caring and health-conscious person looking for a full-time position where they can help to make an impact on community wellness and showcase their multitude of skills, including but not limited to: sales, financial closings, and various administrative duties.  Their organizational excellence, attention to detail, and ability to juggle multiple projects at once will ...

Responsible for day to day running of the Front Desk area - greeting guests and offering beverages. -Answering phones and directing clients or vendors to the appropriate personnel, their voice mail or taking detailed messages. -Handle both incoming and outgoing deliveries and mail. -Coordinate lunch and guest visits-Coordinate vendor repairs/deliveries and purchasing of supplies for office and kitchen.-----Heavy use of Microsoft Word, Outlook -Typing correspondence, faxing/copying/scanning ...

Work for the CEO of this boutique hedge fund. The correct candidate has a minimum of 5 plus years working in a financial institution for a "C" level individual. Coordinating travel and calendar. Work as a liaison with clients. If interested please forward your resume to: [email removed]

Work for the Cief marketing Officer of this boutique money management company. The correct candidate should have a minimum of 3 plus years experience working as an admin in a marketing area of a financial corporation. Admin and projects! Great spot....if interested please forward your resume to: [email removed]

Excellent opportuntiy for experienced Executive Assistant to work for Managing Partner & Sr. Exec of small, successful Hedge Fund company in midtown NYC. Must have great skills and be able to manage travel, busy calendars, be pro-active and good people skills and instincts. Nice group, Must have EA experiene for corporate executives. Salary to $95K + Excellent benefits, bonus IMMEDIATE position. Please send resume in email only, no downloads or attachments

College students or recent college grads needed for short and long term summer assignments.  Must have some previous office experience and possess good oral and written communication skills.   

A creative firm in the digital media space is seeking an Administrative Assistant.  They want someone smart who can assist with administrative duties; scheduling, calendaring, travel-planning, expenses, errands, conference planning and various projects as they come up. This is a newly created role for a team player. A smart, go getter type will work best here. This is a hungry bunch with a "we are so thrilled we get to work here" mentality. $55-65k.  

 We are interviewing for a career Receptionist who can participate in light administrative light administrative work as well.  The ideal candidate will have experience as a Receptionist and have a positive, polite and caring attitude.  \ Hours are 8:30-6:00 Salary $45K plus paid overtime.

Financial firm in Midtown is seeking an Executive Assistant to support a busy team of professionals. Responsibilities include: - Heavy Calendar Management - Some Travel Arrangements - Expenses - Phone coverage - PowerPoint Presentations - Ad hoc projects Qualified Candidates will have: - 3-6 years of Administrative experience, preferably in Finance - Bachelor's Degree Base- 65-70k, plus discretionary bonus and full benefits

The company is a satellite office of a larger firm consisting of 12 employees. They are an executive retain search firm. Provide support for two Managing Partner. Focus will be in support of the MP's search work as wlll as the office administrative needs that she is involved in (operations finance equity meetings, etc). Will be responsible for scheduling meetings, conference calls and executive events such as board meetings; arranging meeting space, proving audio/visual and other equipment ...

Job Responsibilities and Requirements: Duties and Responsibilities: Welcome guests in a friendly, prompt and professional manner. Register guests, issue room keys, provide information on hotel services and room location. Answer phones in a prompt and courteous manner. Accurately process all cash and credit card transactions in accordance with established procedures including but not limited to posting all charges, completing cashier and other reports, preparing deposit, and counting/securing assigned ...

Position - Executive Assistant Department - Legal Job Responsibilities: *         Provide full administrative support for the Partner, General Counsel and his team *         Frequent interaction with the Board of Directors, Partners and Senior Management. *         Responsible for maintaining all paperwork and files pertaining to Board of Directors meetings. *         Process expense reports for the Partner, General Counsel. *         Schedule and RSVP meetings for the Partner, General Counsel ...

Organize and enter data from incoming prescriptions into a laboratory database.  Maintain a high level of customer service for existing and new accounts.  Compile ,and sort information, print and organize work codes for production and billing. Confirm time table of work in production and ensure its timely return to each account.  Must be highly organized, have skills in typing, data entry, attention to detail, confidentiality, decision making, be able to analyze information, and work independently.

Midtown merchant bank has an immediate opportunity for an Executive Assistant with five to ten years of administrative experience, a stable work history, a college degree, and success in a fast paced, busy environment. Support 2 Partners with all administrative responsibilities including travel arrangements, calendar management, expense reports, updating the client relationship management system. $75K plus bonus, medical benefits 100% paid and many other exciting benefits.  

Leading technology focused Hedge Fund, is seeking a highly intelligent and highly motivated Temp to Perm HR Operations Coordinator to join their team. The person in this role will be responsible for scheduling interview for the Recruiting team, as well various Data Entry tasks for the Employee Development & Relations team. The ideal candidate will be proactive, outgoing, and results-oriented and will have graduated from a top tier University with a high GPA. RESPONSIBILITIES: - Tracking, reporting, ...

Asset Management Firm in Midtown Manhattan is looking to hire a Temp to Perm Administrative Receptionist. The person in this role will work alongside other receptionists to ensure the team receives the best coverage possible. Responsibilities: -Answer multiple telephone lines -Meet and greet visitors -Conference room preparation and scheduling -Maintain kitchen and supply room -Scanning, organizing and filing paperwork -Handle all mail, fax, FedEx and messenger requests -Manage vendor relationships ...

Growing Private Equity Firm is seeking a Temp to Perm Administrative Receptionist/Floater to join their beautiful Midtown office. This person will be providing backup to the reception desk in order to meet and greet office visitors as well as covering for administrative staff when individuals are out or when additional help is needed on projects. The right candidate will have previous administrative experience and must be flexible to jump in wherever needed. This is the perfect opportunity to ...

Leading finance related company is seeking top EA/PA to assist dynamic CEO/Founding Partner.  This is a fantastic opportunity for the person who thrives in an entrepreneurial, boutique sized, fast paced culture. Responsibilities include managing a very busy travel/meetings calendar, handling personal travel and appointments, managing personal banking, acting as liaison between the client service, design and underwriting departments and staying abreast of key projects and all general admin functions. ...

Rapidly growing CPA firm is looking for a firm administrator. Qualified candidates will have previous experience in a CPA firm as a Firm Administrator or office manager. For more information, email resume and cover letter to [email removed]

  NYC based footwear retailer/ wholesaler seeks an entry/mid level administrative assistant to support the merchandising department with a variety of clerical and support tasks. This individual will work closely with the Vice President on maintaining correspondence accounts and vendors, tracking shipments, invoicing, data entry, and other duties as needed. The ideal candidate will possess: -Excellent written and verbal communication skills -Strong computer skills (Microsoft Office, e-mail, ...

This is a part time ( 2 / 3 full days a week ) temp position in Long Island City. Good communication skills , experience with estimates and taking messeges for the owner of the company. The hours are 8:30 -5,Monday and another day. Near the Q / N trains @ 36 Ave. Send resume in word.

Hedge Fund is seeking a Recruiting Coordinator for a 6 month contract position, with the potential to become a permanent position following the first six months. This is an exciting opportunity for someone to gain exposure to the fast paced nature of a recruiting position within finance. Responsibilities include: ·Arrange travel for candidates ·Heavy calendar management ·Log all candidate information and meetings in database ·Organize and compile offer packages Qualifications: ·1+ years of ...

Assist the wife of a hedge fund CEO with calendar management, appointment scheduling, event planning, travel arrangements, home management, social coordination, gift buying and art tracking and transport. $75K  

PHARMACEUTICAL ADMIN ASSISTANT NEEDED ASAP - TEMP POSITION (HAUPPAUGE, NEW YORK) PHARMA ADMIN ASSIST - TEMPORARY POSITION Looking for a candidate to assist in the compilation of timelines, reports, filing, scanning, schedule meetings, amongst other daily activities. The candidate should have excellent organizational and verbal skills and be able to work in a fast paced team environment. Microsoft office skills are required. Looking for excellent Microsoft skills, solid admin and pharma ...

We are looking for an Executive Director for an Assisted Living center in central Suffolk County. This position requires 5-7 years experience in a managerial/administration level capacity in a healthcare organization. This position will be responsible for the following: Motivate and support community relations efforts Develop, implement, and evaluate sales and marketing plans Develop opportunities to expand business referrals. Ensure that all staff follow customer service principles Complete ...

Real estate office needs receptionist to help greet customers and answer phones. Good pay. Flexible weekday and/or weekend hours available. Must have exceptional appearance, personality and communication skills. Real estate license or background not required. However, we would sponsor someone desiring that career path. Please send resume or brief summary or experience, including phone number.

My client is currently looking for a senior member of the Administrative Team to provide support to a small group of Top Executives.   Some of the responsibilities include providing administrative support to the CFO, and COO   Qualifications:   3-5 years of Executive Assistant experience Bachelor’s degree required Previous experience in managing an Administrative team Strong Outlook, Word, and Excel skills required Ability to multi-task and manage diverse projects with competing ...