eBay Classifieds  » Jobs » Administrative & office » 1-50 of 197 ads in New York City

Job Responsibilities and Requirements: Responsibilities include the following: Types, formats, and produces documents such as proposals, presentations, correspondence, and standard reports. Establishes and maintains record keeping and filing systems. Maintains calendar and contact database, schedules appointments, completes travel or conference arrangements and may arrange meetings and conferences for an assigned work group. May perform administrative duties specific to department such as, conducting ...

Administrative Assistant duties Answer main Advanced calls Monitor and respond to e-mails received in general Advance box Enter forms into DDI system - send out confirmation letters Research mailing addresses for returned mail Work with office site personnel Looking for and Administrative Assistant with some HR experience a plus.  Person needs to be able to prioritize and work with multiple deadlines in a fast paced environment and have prior experience working in systems for data entry purposes.  ...

  Hedge Fund is seeking to fill an entry-level Administrative Assistant position in their busy office. Responsibilities include: -Meet and greet of all visitors -Screen all incoming calls -Calendar Management -Expense Reports -Ad hoc projects as needed\ Qualifications: - 2013 graduates - Bachelor’s degree is required - Interest in Finance - Strong communication skills Base- 45-50K, plus bonus and great perks!  

our client is looking for a senior Administrative Assistant for a long term project in NYC. The purpose of the job is to provide administrative and secretarial support to members of the organization and provide backup, as needed. CORE RESPONSIBILITIES - A self-starter who stays on schedule prioritizing time well with minimal supervision (eventually) -Database management, with frequent updating - Someone who anticipates the needs of the team, i.e. printing ...

Job Responsibilities and Requirements: The ideal candidate will be highly organized, efficient and capable of handling a diverse set of responsibilities in a fast-paced environment. We are looking for a candidate that can: Organize/maintain: Meetings & calendars Travel logistics (air, ground, dining) Sales & Technology team events Meeting notes Contacts of CRO & CTO Business expense processing Maintain confidentiality with sensitive topics as needed Communicate professionally with C-level executives ...

We are a busy and energetic office looking for a full-time,  Multi-Functional Superstar! The perfect candidate will be a warm, bubbly, caring and health-conscious person looking for a full-time position where they can help to make an impact on community wellness and showcase their multitude of skills, including but not limited to: sales, financial closings, and various administrative duties.  Their organizational excellence, attention to detail, and ability to juggle multiple projects at once will ...

Responsible for day to day running of the Front Desk area - greeting guests and offering beverages. -Answering phones and directing clients or vendors to the appropriate personnel, their voice mail or taking detailed messages. -Handle both incoming and outgoing deliveries and mail. -Coordinate lunch and guest visits-Coordinate vendor repairs/deliveries and purchasing of supplies for office and kitchen.-----Heavy use of Microsoft Word, Outlook -Typing correspondence, faxing/copying/scanning ...

Work for the CEO of this boutique hedge fund. The correct candidate has a minimum of 5 plus years working in a financial institution for a "C" level individual. Coordinating travel and calendar. Work as a liaison with clients. If interested please forward your resume to: [email removed]

Work for the Cief marketing Officer of this boutique money management company. The correct candidate should have a minimum of 3 plus years experience working as an admin in a marketing area of a financial corporation. Admin and projects! Great spot....if interested please forward your resume to: [email removed]

Excellent opportuntiy for experienced Executive Assistant to work for Managing Partner & Sr. Exec of small, successful Hedge Fund company in midtown NYC. Must have great skills and be able to manage travel, busy calendars, be pro-active and good people skills and instincts. Nice group, Must have EA experiene for corporate executives. Salary to $95K + Excellent benefits, bonus IMMEDIATE position. Please send resume in email only, no downloads or attachments

College students or recent college grads needed for short and long term summer assignments.  Must have some previous office experience and possess good oral and written communication skills.   

A creative firm in the digital media space is seeking an Administrative Assistant.  They want someone smart who can assist with administrative duties; scheduling, calendaring, travel-planning, expenses, errands, conference planning and various projects as they come up. This is a newly created role for a team player. A smart, go getter type will work best here. This is a hungry bunch with a "we are so thrilled we get to work here" mentality. $55-65k.  

 We are interviewing for a career Receptionist who can participate in light administrative light administrative work as well.  The ideal candidate will have experience as a Receptionist and have a positive, polite and caring attitude.  \ Hours are 8:30-6:00 Salary $45K plus paid overtime.

Financial firm in Midtown is seeking an Executive Assistant to support a busy team of professionals. Responsibilities include: - Heavy Calendar Management - Some Travel Arrangements - Expenses - Phone coverage - PowerPoint Presentations - Ad hoc projects Qualified Candidates will have: - 3-6 years of Administrative experience, preferably in Finance - Bachelor's Degree Base- 65-70k, plus discretionary bonus and full benefits

The company is a satellite office of a larger firm consisting of 12 employees. They are an executive retain search firm. Provide support for two Managing Partner. Focus will be in support of the MP's search work as wlll as the office administrative needs that she is involved in (operations finance equity meetings, etc). Will be responsible for scheduling meetings, conference calls and executive events such as board meetings; arranging meeting space, proving audio/visual and other equipment ...

Job Responsibilities and Requirements: Duties and Responsibilities: Welcome guests in a friendly, prompt and professional manner. Register guests, issue room keys, provide information on hotel services and room location. Answer phones in a prompt and courteous manner. Accurately process all cash and credit card transactions in accordance with established procedures including but not limited to posting all charges, completing cashier and other reports, preparing deposit, and counting/securing assigned ...

Position - Executive Assistant Department - Legal Job Responsibilities: *         Provide full administrative support for the Partner, General Counsel and his team *         Frequent interaction with the Board of Directors, Partners and Senior Management. *         Responsible for maintaining all paperwork and files pertaining to Board of Directors meetings. *         Process expense reports for the Partner, General Counsel. *         Schedule and RSVP meetings for the Partner, General Counsel ...

Organize and enter data from incoming prescriptions into a laboratory database.  Maintain a high level of customer service for existing and new accounts.  Compile ,and sort information, print and organize work codes for production and billing. Confirm time table of work in production and ensure its timely return to each account.  Must be highly organized, have skills in typing, data entry, attention to detail, confidentiality, decision making, be able to analyze information, and work independently.

Job Location:  New York, NY   Responsibilities:     Responsible for assisting in administrative aspects of Corporate Roadshows Heavy logistic coordination, including, but not limited to, hotels, ground transportation, private air, commercial air and conference/private events Soft meeting coordination; work in conjunction with Corporates, Syndicates and sales, bankers and research Effective management of budgets and expense reconciliation Ability to effectively and extensively interact with all levels ...

Midtown merchant bank has an immediate opportunity for an Executive Assistant with five to ten years of administrative experience, a stable work history, a college degree, and success in a fast paced, busy environment. Support 2 Partners with all administrative responsibilities including travel arrangements, calendar management, expense reports, updating the client relationship management system. $75K plus bonus, medical benefits 100% paid and many other exciting benefits.  

Leading technology focused Hedge Fund, is seeking a highly intelligent and highly motivated Temp to Perm HR Operations Coordinator to join their team. The person in this role will be responsible for scheduling interview for the Recruiting team, as well various Data Entry tasks for the Employee Development & Relations team. The ideal candidate will be proactive, outgoing, and results-oriented and will have graduated from a top tier University with a high GPA. RESPONSIBILITIES: - Tracking, reporting, ...

Asset Management Firm in Midtown Manhattan is looking to hire a Temp to Perm Administrative Receptionist. The person in this role will work alongside other receptionists to ensure the team receives the best coverage possible. Responsibilities: -Answer multiple telephone lines -Meet and greet visitors -Conference room preparation and scheduling -Maintain kitchen and supply room -Scanning, organizing and filing paperwork -Handle all mail, fax, FedEx and messenger requests -Manage vendor relationships ...

Growing Private Equity Firm is seeking a Temp to Perm Administrative Receptionist/Floater to join their beautiful Midtown office. This person will be providing backup to the reception desk in order to meet and greet office visitors as well as covering for administrative staff when individuals are out or when additional help is needed on projects. The right candidate will have previous administrative experience and must be flexible to jump in wherever needed. This is the perfect opportunity to ...

Leading finance related company is seeking top EA/PA to assist dynamic CEO/Founding Partner.  This is a fantastic opportunity for the person who thrives in an entrepreneurial, boutique sized, fast paced culture. Responsibilities include managing a very busy travel/meetings calendar, handling personal travel and appointments, managing personal banking, acting as liaison between the client service, design and underwriting departments and staying abreast of key projects and all general admin functions. ...

Rapidly growing CPA firm is looking for a firm administrator. Qualified candidates will have previous experience in a CPA firm as a Firm Administrator or office manager. For more information, email resume and cover letter to [email removed]

  NYC based footwear retailer/ wholesaler seeks an entry/mid level administrative assistant to support the merchandising department with a variety of clerical and support tasks. This individual will work closely with the Vice President on maintaining correspondence accounts and vendors, tracking shipments, invoicing, data entry, and other duties as needed. The ideal candidate will possess: -Excellent written and verbal communication skills -Strong computer skills (Microsoft Office, e-mail, ...

This is a part time ( 2 / 3 full days a week ) temp position in Long Island City. Good communication skills , experience with estimates and taking messeges for the owner of the company. The hours are 8:30 -5,Monday and another day. Near the Q / N trains @ 36 Ave. Send resume in word.

Investment banking giant Seeks candidate that has C Level experience Handle projects Calendar management, complex and frequently changing Travel and expense reports Strong Word, Excel and PowerPoint Seek a person who has  10-20  years of  similar experience College grad a must Professional communication skills  80  + generous  bonus, full medical benefits

Hedge Fund is seeking a Recruiting Coordinator for a 6 month contract position, with the potential to become a permanent position following the first six months. This is an exciting opportunity for someone to gain exposure to the fast paced nature of a recruiting position within finance. Responsibilities include: ·Arrange travel for candidates ·Heavy calendar management ·Log all candidate information and meetings in database ·Organize and compile offer packages Qualifications: ·1+ years of ...

Assist the wife of a hedge fund CEO with calendar management, appointment scheduling, event planning, travel arrangements, home management, social coordination, gift buying and art tracking and transport. $75K  

PHARMACEUTICAL ADMIN ASSISTANT NEEDED ASAP - TEMP POSITION (HAUPPAUGE, NEW YORK) PHARMA ADMIN ASSIST - TEMPORARY POSITION Looking for a candidate to assist in the compilation of timelines, reports, filing, scanning, schedule meetings, amongst other daily activities. The candidate should have excellent organizational and verbal skills and be able to work in a fast paced team environment. Microsoft office skills are required. Looking for excellent Microsoft skills, solid admin and pharma ...

We are looking for an Executive Director for an Assisted Living center in central Suffolk County. This position requires 5-7 years experience in a managerial/administration level capacity in a healthcare organization. This position will be responsible for the following: Motivate and support community relations efforts Develop, implement, and evaluate sales and marketing plans Develop opportunities to expand business referrals. Ensure that all staff follow customer service principles Complete ...

Real estate office needs receptionist to help greet customers and answer phones. Good pay. Flexible weekday and/or weekend hours available. Must have exceptional appearance, personality and communication skills. Real estate license or background not required. However, we would sponsor someone desiring that career path. Please send resume or brief summary or experience, including phone number.

My client is currently looking for a senior member of the Administrative Team to provide support to a small group of Top Executives.   Some of the responsibilities include providing administrative support to the CFO, and COO   Qualifications:   3-5 years of Executive Assistant experience Bachelor’s degree required Previous experience in managing an Administrative team Strong Outlook, Word, and Excel skills required Ability to multi-task and manage diverse projects with competing ...

 Top PR agency seeks a highly motivated and detailed oriented assistant, who can stay one step ahead of an executive-level publicist representing an A-list client roster. Candidate must have excellent communication skills, maintain the highest level of confidentiality, have the ability to keep up with an extremely busy, fast-paced office, and remain composed in high-pressure environments with strong-willed personalities. Must be able to multi-task under breaking deadlines. This is a challenging ...

Chic creative firm is seeking an EA/PA/Office Assistant for their Manhattan office. Ideal candidate has 2-4 years of experience and is a go-getter who knows how to take the ball and run with it! Responsibilities include: scheduling, calendaring, travel-planning, expenses, errands, conference planning and various projects as they come up. This is a key role in the office! The hours are 9-6pm and the salary range is 55-65k + benefits. This position is for immediate hire. Please only apply for this ...

Midtown investment advisory firm is looking to find a Team Assistant within the Family Services division.  The person for this role will be very bright, display high energy, be a team player, who will thrive in a fast paced environment.  Responsibilities: Provide administrative support to the team. Maintain online filing systems and distribute mail. Prepare documents and correspondence with exceptional attention to detail and accuracy. Requirements: 2-4 years experience Excellent communication ...

Prestigious midtown professional services firm has an opportunity for a highly articulate, confident, discrete, and resourceful Executive Assistant. Support senior level executive by managing very dynamic calendar, scheduling meetings, assisting in the preparation of presentations, drafting documents which include moving charts from one program to another and creating formulas in Excel. 100% paid benefits, 401K match that vests immediately, contribution towards commuting and gym membership. $85K ...

Very high profile hedge fund Portfolio Manager has an opportunity for an experienced Research Assistant. Research: Print daily P&L from database, email earnings reports, research, news on Portfolio Manager's companies, print research for active names, get earnings releases and make sure PM is aware of news on her clients. Executive Assistant: Manage calendar, make travel arrangements and prepare expense reports, serve as back up for Executive's email, cover phones and arrange conferences.  $90K ...

Executive Assistant to COO Provide executive support to the Chief Operating Officer, for personal and firm related responsibilities. Maintain and oversee all vendor contracts, invoices and payment schedules for multiple office locations. Coordinate extensive travel arrangements and manage very busy calendar. Partner with other Executive Assistants to provide back up support for senior level executives.  $85K plus bonus and excellent benefits. Looking for candidates with 3-5 years of experience in a ...

Job Responsibilities and Requirements: This Position assists in the development of written and oral reports and presentations, development of standard forms, support of negotiations, review of contracts and agreements, and related administration. Responsibilities may also include input of lease and property data, simple abstracts, basic accounting and preparing related reports for property management. Principal Responsibilities Lease and contract document preparation, updating, distribution, and ...

Our client, a fund of Hedge Funds is seeking a professional and poised Administrative Receptionist. The ideal candidate will have at least one year experience in a similar position as well as excellent phone etiquette and strong communication skills. They will also be poised, flexible, reliable and detail oriented. RESPONSIBILITIES - Meet and greet all visitors - Handle phones, direct calls, respond to inquiries - Filing, faxing, scanning, FedEx - Correspondence - Distribute mail - Order supplies, ...

Top Private Equity firm in Midtown seeks to hire an Administrative Assistant to support a team of five executives in the finance team. The role includes operations and finance-related work so this is not the typical assistant position. The ideal candidate is intelligent, team-oriented, and works well in a fast paced environment. Responsibilities include but are not limited to: - Answering phones and taking messages as directed - Plan and coordinate travel itineraries - Scheduling and organizing ...

ExamWorks is a dynamic, fast growing global industry pioneer in the health care services sector. Our size, scale and service capabilities, combined with management's vision are transforming the IME industry. We are convinced that the high growth environment, the largest global geographic footprint and most advanced IT platform available differentiates ExamWorks from other IME companies. The company's mission is to rely on the local professional presence, enhance quality of service and improve ...

Sixty year old global management consulting/executive search firm is seeking a dynamic executive assistant to join its consumer products team. Assist principal in this highly visible, very busy role. Provide project and business administration support to this high level executive in all aspects of the search process, i.e., documentation preparation and management, scheduling and planning of candidate and client interviews and meetings, heavy calendars, complex travel arrangement and itineraries, ...

  Do you have a great sense of humor... enjoy outside interests...maybe stand up comedy, photography, volunteering or riding your Harley on the weekends and just happen to have executive assistant skills?  If so, then this could be the perfect job for you! Award winning ad agency has great position open for two wildly funny, sarcastic, brilliant creative directors.  Yes, they want someone who can keep their calendar and make travel arrangements, but more than that they want a well rounded person with ...

Must have at least 3 years experience working in an office/corporate setting. Must have experience answering phones, filing, interacting with clients and expertise in Microsoft Office Suite.  Must be well polished and present yourself professionally at all times.  Various clients all around Manhattan. Please submit resume in Microsoft Word format.

Temporary position near Columbia University.....This position you must type 50wpm and will be tested.  This position is a Jr. Admin and daily function will be entering HR related information into Human Resources Systems.  Ideal candidate will be a great team player with strong typing/data entry skills and demonstrated attention to detail.  Able to follow direction and work efficiently without a great deal of oversight.  Only resumes with this specific experience in HR administrative functions will be ...

Rapid Realty is interviewing for positions in their Prospect Park and Brooklyn Heights Locations. We are seeking, energetic, highly organized, detail oriented persons who manages time wisely and is comfortable with (wearing many hats). Confidence, professionalism, and motivation are essential, and qualified candidates should meet at least one of the following criteria:  - Address customer concerns and resolve problems to 100% customer satisfaction with one call resolution.  - Processing technical and ...

We are a busy and energetic office looking for a full-time, front desk, Administrative Superstar! The perfect candidate will be looking for an administrative position where they can share their warm, bubbly, caring, and health-conscious personality, as well as showcase their organizational skills, attention to detail, and ability to juggle multiple projects at once - all taking place in a fun and rewarding environment! This full-time position offers great pay (base salary and commission) and ...