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administrative assistant in New York City

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  1. Senior e-Billing Administrator

      *Must have worked with legal e-Billing (using middleware)  *Undergraduate degree required  *Professional demeanor and customer service skills  *Analytical and problem solving skills  *Excellent communication skills  *Ability to work independently and under pressure  *Strong reading comprehension, writing skills and highly detail-oriented  Responsibilities:  *This position is very data intensive and candidates should have a firm grasp of working with spreadsheets, electronic interfaces and Excel   ...

  2. 3m 24$hr temp Admin Assist to CEO- Large Financial Services firm NYC

    Immediate hire for a 3 month 24$hr Temporary Administrative Assistant to the CEO for Large Financial Services firm in Midtown NYC. Looking for a candidate with a thick skin and has supported a CEO in the past.  Also, looking for a candidate with a finance background and very strong MS Word, Excel, PP, Outlook and Typing skills.  Please email me your updated MS test scores if you have them to [email removed]  

  3. PAYROLL - SENIOR MANAGER (to 125K plus bonus)

                                             PAYROLL - SENIOR MANAGER (to 125K plus bonus) Major health care/non-profit organization seeks Senior Payroll Manager responsible for all activities related to the overall management & administration of the organization's payroll department. Development and implementation of a payroll service delivery model that promotes client service and industry best practice. Additional responsibilities include: -Develop and maintain payroll policies and procedures to ...

  4. Research Assistant

    Growing global long/short equity hedge fund manager is seeking a Research Assistant to support the investment team. The firm currently manages assets in excess of $1 billion and is located in Greenwich, CT.  The team consists of 15 professionals and there is a large opportunity for growth.   Responsibilities include but are not limited to: Managing calendars, phones, travel arrangements Assisting with administrative duties and ad hoc projects Managing vendor and sell-side relationships ...

  5. Top-tier Exec Asst - Mid-Level (5 to 8 yrs)  #50054

    OVERVIEW The individual in this position is responsible for supporting one senior and 4 junior executives with an ability to handle a wide range of administrative and executive support related tasks in a timely manner and with high performance standards.  Must be able to translate requests and requirements into achievable goals and manage the process through which these objectives are met.  This position will not be considered for a flexible work arrangement.   Skills And Attributes Ability to ...

  6. Administrative Assistant Temp-to-perm w/a Portfolio Mgmt firm to 50K+

    My client  a small office Portfolio Management firm of 6 in NYC who manages $1 billion+ is looking to hire someone on a temp-to-perm basis. Someone who is looking for just Part time (3 days a week) could be a consideration as well? YOU MUST HAVE RECENT EXPERIENCE WORKING IN THE INVESTMENT WORLD HOWEVER experience in a small money management firm as a AA/S is a big plus!! Aside from all the usual Administrative Assistant duties, this new hire will be encouraged to; 1-help with reading reports, ...

  7. Investment Banking VP, LATAM Focus, Fortune 500

    THIS ROLE IS BASED IN MIAMI FLORIDA: This role will focus on Managing investment banking project execution as a team leader.  The ideal candidate will have extensive previous financial analysis experience within investment banking and has worked on deals in the $200mm-$500mm range.                 Responsibilities:  Primary focus will be infrastructure project finance, but might participate in other type of investment banking deals. Planning, execution, control, and closing of projects. ...

  8. Grant Accountant

    Position Summary Under general direction, the Accountant is responsible for setting up new and continuing grant and contracts accounts in the accounting system based on the Notice of Grant Award. Prepares financial reports for external sponsors based on sponsor and college requirements. Prepares reports for the purpose of identifying cost types, compliance and data validation of accounts in the system. Position Activities • Assists in the preparation, maintenance and development of the College; ...

  9. Controller-Professional Services

      ~~Our client, a major international Professional Services firm, is seeking a Controller to join their New York office. The Controller will report to and work closely with the Chief Financial Officer to ensure the accounting operations of the firm are operating in compliance with established policies, guidelines and all relevant laws and regulations. In addition to overseeing the accounting operations, the Controller will also work closely with other departments, including Information Systems, ...

  10. Benefits Manager

      ~Well regarded NYC Investment bank has an opportunity for a Benefits Manager for the Western Hemisphere.  The position entails:   Responsibilites •Working with the shared service team to ensure accuracy of daily administration of all benefit plans •Working with global insurance and procurement teams  to manage benefit plan renewals •Regulatory reporting including annual IRS Form 5500 for group welfare and 401K plans •Ensure reconciliation amongst benefit system, payroll and vendors  •Manage ...

  11. Administrative Assistant - Wealth Management

      ~~We are looking for a Wealth Management Services Professional to participate in delivery of financial planning and wealth management to our clients.  The financial planner is a key member of the client relationship team with an emphasis on formulating and implementing advice.  MAJOR DUTIES AND RESPONSIBILITIES: • Gather data and analyze client’s financial goals, develop financial plans based on analysis of data with support from Senior Planners • Meet with Senior Planners  to clarify strategy ...

  12. Part-Time Accountant

    Summary: We are seeking an experienced Accountant for an immediate opening in Wilton, CT! The ideal candidate will possess strong accounting knowledge, have solid customer service skills, and will be available to start right away.   Responsibilities: Bank Reconciliation Adjustment Entries Prepare spreadsheets based on financial data from accounting system Accounts Receivable & Accounts Payable Administrative support and assist with audits General Ledger Account Reconciliations ...

  13. Administrative Assistant/Coordinator for Research and Brokerage Firm

    We are seeking a team member as an entry level coordinator for a top U.S. research and brokerage firm. The role is NYC based and requires a BA/BS with a high energy personality plus a passion to add value.  You will be providing team level and executive administrative coordination and business support.  You will be intensely involved in all daily business and client relationship activities and working directly with senior leaders.  Responsibilities include, but are not limited to: Support and ...

  14. Project Controller Manager - New York NY

    INTERESTED? No need to call, simply go to our website and submit your resume directly on there only, http://www.frontlinesourcegroup.com/ Frontline Source Group - temporary staffing and direct hire firm – is looking for a Project Controller Manager for our New York, NY client on a direct hire basis Project Controller Practice is comprised of client service professionals specializing in project and account operations serving as a focal point for aspects of engagement, program, and account ...

  15. Real Estate Bookkeeper with Quickbooks experience

    Private Real Estate Investment Firm seeking an organized, meticulous and dependable bookkeeper/administrative assistant. We are specifically looking for an individual with go-getter attitude that would produce quality results. Responsibilities include, but are not limited to: handling multiple Quickbooks files and bank accounts, accounts payable, accounts receivable, payroll, bank statement reconciliations, credit card posting, preparation of financial reports, data entry, scanning, filing, ...

  16. Accountant - International Law Firm - to $80,000

    POSITION: Accountant ORGANIZATION: International Law Firm LOCATION: New York, NY – Midtown Manhattan HOURS: Monday - Friday, 9AM – 5PM COMPENSATION: Base salary to $80,000 BENEFITS: Medical and Dental Coverage; Paid Time Off; 401K; Life and AD&D Insurance; Savings Accounts; Tuition Reimbursement; Corporate Gym Memberships; Travel Reimbursement; 2 Bonuses per year, etc. SUMMARY: Assist the Tax Controller with the administration of the Partners' investments, related tax forms and special Tax ...

  17. Production Accounting - Cineflix Productions - NY

    Cineflix Media Inc. is a leading international media company that brings together global broadcast and production partners, major talent, and key executives to create top quality original content produced and distributed for television and other platforms. Producing more than 400 hours per year of multi-genre television for international broadcasters, and with a rapidly expanding library of 3200 hours, Cineflix Media is a recognized leader with offices in Montreal, Toronto, London, New York, Los ...

  18. Executive Assistant with Investment Banks

     Major financial institutions on both the investment banking and wealth management side looking for solid executive assistants. Must have: Experience as an administrative assistant/executive assistant within a financial institution Supported senior level people (C-Level Executives, Managing Directors, VPs) Ability to support more than one person with no problem Calendar management (domestic/international) Travel arrangements (domestic/international) Expense reports 

  19. Vice President – Internal Audit, Asset Management

    Position also available in San Francisco, CA. Compensation: To $150k plus bonus Why this role:  The Internal Audit Group is an independent global function responsible for providing assurance and advisory services covering all of Company’s businesses and operations. Audit is a critical component of the firm’s control and risk management infrastructure. The group seeks to attract and develop best-in-class talent from multi-disciplinary backgrounds Has the advantage of being a local position with ...

  20. Human Resource/ Bookkeeper

    Record changes affecting net wages such as exemptions, insurance coverage, and loan payments for each employee to update master payroll records. Prorate expenses to be debited or credited to each department for cost accounting records. -Prepare periodic reports of earnings, taxes, and deductions. Prepare monthly and quarterly account reconciliations f Prepare and issue paychecks. Prepare monthly Edge Credit accrual, as well assist in submission for payment of the Edge Credit. Accounts Payable ...

  21. Billing Assistant, Administrative Support

    JOB ID: NY6236 Job Title: Billing Assistant, Administrative Support Company: Job Chit Chat Industry/Environment: Not-For-Profit Responsibilities: • Data entry for invoices, purchase orders, expense reports • Bi-weekly printing of payables checks • Customer service Experience/Skills Needed: • Accurate data entry, 70 WPM typing • Customer service on phone and service window • Researching errors in payments, invoices, etc. Location: Staten Island Salary: $18/Hour DOE Hours: Full Time

  22. Loan Officer Assistant

    JOB ID: NY5278 Job Title: Loan Officer Assistant Company: Job Chit Chat Industry/Environment: Banking (Local and successful non-profit) Responsibilities: • assist loan officers with the processing of mortgage loans • assist loan officers with administrative support • assist market managers with administrative support Experience/Skills Needed: • Microsoft office, lotus notes • copying, faxing • answering phones Location: Manhattan Salary: $15/Hour DOE Hours: Full Time

  23. Senior Accountant -  Firm Tax

    Job Summary: Assists the global tax department with domestic and international tax filings as well as other special projects as requested. Provides technical analysis and application of U.S. and domestic partnership tax rules. Assists with international and domestic partnership tax returns while preparing accurate and reliable work papers to support filings. Researches and analyzes U.S. and international tax laws, including application of tax treaty provisions. Keeps abreast of relevant tax law ...

  24. Payroll Specialist

      Summary of the Position The Payroll Specialist coordinates and assists in the administration of Payroll for Novitex North America (US & Canada) for approximately 10,000 employees and ensures accurate and timely data transfers according to the production schedule.  This includes reviewing and analyzing vendor-provided documents and reports, researching issues, and providing recommendations for resolution/correction related to payroll processing activities and outputs – checks, reports and files. ...